POAH Communities
About Us
POAH Communities is a mission-driven organization managing over 13,000 affordable housing apartments. As part of the Preservation of Affordable Housing, Inc. family, our team of 500+ professionals believes that quality housing management goes beyond providing safe, comfortable homes; it's about creating environments where residents can thrive. Our commitment to excellence in affordable housing management serves as a foundation for resident success and community empowerment.
See our employees in action and how you can contribute to the mission!
About The Role The Talent Acquisition Associate will provide administrative and technical support to the HR department and the company as a whole in areas of recruiting, pre‑employment screening and processing, and hiring. Initially, this role will ensure a smooth and positive experience for candidates moving from offer acceptance through onboarding. This role will manage pre‑employment tasks including offer letters, background and reference checks, and new hire coordination while supporting both candidates and internal teams to ensure a seamless transition into the organization. As the ideal candidate grows into the role and is sufficiently and thoroughly onboarded, they will take on the responsibilities of their own recruitment portfolio and begin to handle full‑cycle talent acquisition and hiring. We are currently on a hybrid schedule which allows up to three days working from home each week.
About Your Impact Offer & Pre-Employment Process
Take over the recruitment process when we are ready to prepare offer letters.
Candidate pre‑employment process, including written testing, pre‑employment background and motor vehicle checks, pre‑employment physicals and drug screenings, and collecting proper HR documentation from hiring manager.
Ensure compliance with company policies and applicable laws throughout the process.
Onboarding Preparation & Logistics
Circulate new hire information to relevant departments for system access, workspace setup, and equipment needs.
Manage new hire documentation in the Applicant Tracking System (ATS) and ensure HR has necessary documentation for onboarding.
Serve as the primary point of contact for new hires prior to their start date, answering questions and ensuring a positive candidate experience.
Administrative & Process Support
Maintain accurate candidate and new hire records in the ATS system.
Assist with special projects, reporting, and process improvements related to onboarding as assigned.
Submit invoices for payment and chargebacks to accounting as needed.
Talent Acquisition Portfolio
Manage the recruitment process in the Company’s ATS for a dedicated portfolio of locations.
Meet with hiring managers to determine staffing need and qualifications sought in potential candidates.
Review resumes, conduct phone‑screen interviews and provide assistance to hiring managers in determining appropriate candidates.
Support and prepare hiring managers for interviews with candidates.
Assist with tasks related to sourcing candidates, including coordinating job fair attendance, identifying new job boards, posting open positions, and working with vendors and agencies.
Coordinate candidate pre‑screening process, including written testing, pre‑employment background and motor vehicle checks, pre‑employment physicals and drug/alcohol screenings, and collecting proper HR documentation from hiring manager.
Circulate new hire and agency temp information to relevant departments for system access and equipment needs.
Assist with research, special projects, and reporting related to recruitment.
Submit invoices for payment and chargeback.
Draft correspondence, make photocopies, scan and fax documents, and other clerical functions.
Other related tasks as assigned.
About You
1 – 3 years of experience in HR coordination, onboarding, or related support functions.
Experience with an Applicant Tracking System (ATS) preferred.
College degree preferred.
Strong organizational skills with the ability to manage competing deadlines.
Ability to work with urgency while ensuring accuracy and attention to detail.
Experience handling sensitive and confidential information.
Excellent oral and written communication skills.
Strong customer service orientation.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Other Skills
Communication Skills – Clear, professional, and timely communication.
Organization & Time Management – Prioritizing tasks and meeting deadlines in a fast‑paced environment.
Attention to Detail – Accuracy in documentation, and candidate data is critical. Catching small errors that could impact the candidate's experience.
Adaptability – Staying flexible with shifting priorities and processes.
Discretion & Confidentiality – Handling sensitive candidate and company information with care. Maintaining trust and professionalism at all times.
Benefits At Poah Communities
Health & Wellness: Medical, dental, and vision insurance; wellness programming including monthly webinars and medical insurance discounts.
Financial: 401(k) with up to 4% company match; FSA options for healthcare, dependent care, and commuting; Life & AD&D insurance; free financial coaching.
Time Off: 15 days of PTO (increases with tenure), 2 personal days, and 11 paid holidays annually.
Paid Leave: 12 weeks Parental Leave; Bereavement; Jury Duty; Voting.
Incentives: Employee referral bonus, suggestion rewards, employee recognition programming.
Professional development opportunities: tuition reimbursement, mentorship program, ongoing training and learning sessions, professional certifications.
Our salary structure is competitive and reflects individual experience. POAH Communities embraces equal opportunity employment and values workforce diversity. For additional details, please visit our website at www.poahcommunities.com/careers.
Stay connected with POAH and POAH Communities:
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Pay Rate: $33.43-35.00hr
#J-18808-Ljbffr
See our employees in action and how you can contribute to the mission!
About The Role The Talent Acquisition Associate will provide administrative and technical support to the HR department and the company as a whole in areas of recruiting, pre‑employment screening and processing, and hiring. Initially, this role will ensure a smooth and positive experience for candidates moving from offer acceptance through onboarding. This role will manage pre‑employment tasks including offer letters, background and reference checks, and new hire coordination while supporting both candidates and internal teams to ensure a seamless transition into the organization. As the ideal candidate grows into the role and is sufficiently and thoroughly onboarded, they will take on the responsibilities of their own recruitment portfolio and begin to handle full‑cycle talent acquisition and hiring. We are currently on a hybrid schedule which allows up to three days working from home each week.
About Your Impact Offer & Pre-Employment Process
Take over the recruitment process when we are ready to prepare offer letters.
Candidate pre‑employment process, including written testing, pre‑employment background and motor vehicle checks, pre‑employment physicals and drug screenings, and collecting proper HR documentation from hiring manager.
Ensure compliance with company policies and applicable laws throughout the process.
Onboarding Preparation & Logistics
Circulate new hire information to relevant departments for system access, workspace setup, and equipment needs.
Manage new hire documentation in the Applicant Tracking System (ATS) and ensure HR has necessary documentation for onboarding.
Serve as the primary point of contact for new hires prior to their start date, answering questions and ensuring a positive candidate experience.
Administrative & Process Support
Maintain accurate candidate and new hire records in the ATS system.
Assist with special projects, reporting, and process improvements related to onboarding as assigned.
Submit invoices for payment and chargebacks to accounting as needed.
Talent Acquisition Portfolio
Manage the recruitment process in the Company’s ATS for a dedicated portfolio of locations.
Meet with hiring managers to determine staffing need and qualifications sought in potential candidates.
Review resumes, conduct phone‑screen interviews and provide assistance to hiring managers in determining appropriate candidates.
Support and prepare hiring managers for interviews with candidates.
Assist with tasks related to sourcing candidates, including coordinating job fair attendance, identifying new job boards, posting open positions, and working with vendors and agencies.
Coordinate candidate pre‑screening process, including written testing, pre‑employment background and motor vehicle checks, pre‑employment physicals and drug/alcohol screenings, and collecting proper HR documentation from hiring manager.
Circulate new hire and agency temp information to relevant departments for system access and equipment needs.
Assist with research, special projects, and reporting related to recruitment.
Submit invoices for payment and chargeback.
Draft correspondence, make photocopies, scan and fax documents, and other clerical functions.
Other related tasks as assigned.
About You
1 – 3 years of experience in HR coordination, onboarding, or related support functions.
Experience with an Applicant Tracking System (ATS) preferred.
College degree preferred.
Strong organizational skills with the ability to manage competing deadlines.
Ability to work with urgency while ensuring accuracy and attention to detail.
Experience handling sensitive and confidential information.
Excellent oral and written communication skills.
Strong customer service orientation.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Other Skills
Communication Skills – Clear, professional, and timely communication.
Organization & Time Management – Prioritizing tasks and meeting deadlines in a fast‑paced environment.
Attention to Detail – Accuracy in documentation, and candidate data is critical. Catching small errors that could impact the candidate's experience.
Adaptability – Staying flexible with shifting priorities and processes.
Discretion & Confidentiality – Handling sensitive candidate and company information with care. Maintaining trust and professionalism at all times.
Benefits At Poah Communities
Health & Wellness: Medical, dental, and vision insurance; wellness programming including monthly webinars and medical insurance discounts.
Financial: 401(k) with up to 4% company match; FSA options for healthcare, dependent care, and commuting; Life & AD&D insurance; free financial coaching.
Time Off: 15 days of PTO (increases with tenure), 2 personal days, and 11 paid holidays annually.
Paid Leave: 12 weeks Parental Leave; Bereavement; Jury Duty; Voting.
Incentives: Employee referral bonus, suggestion rewards, employee recognition programming.
Professional development opportunities: tuition reimbursement, mentorship program, ongoing training and learning sessions, professional certifications.
Our salary structure is competitive and reflects individual experience. POAH Communities embraces equal opportunity employment and values workforce diversity. For additional details, please visit our website at www.poahcommunities.com/careers.
Stay connected with POAH and POAH Communities:
Pay Rate: $33.43-35.00hr
#J-18808-Ljbffr