Executive Assistant to Chief Executive Officer (San Francisco) Job at V Line Cos

Executive Assistant to Chief Executive Officer

Be among the first 25 applicants.

V Line is a premium Japanese medical aesthetics brand founded and led by a highly handson, fastmoving, and growthdriven CEO.

The CEO is deeply involved in:

• Brand positioning
• Crosslocation operations (Bay Area, LA, Canada, and future expansion)

We are entering a new phase of structured growth, expanding services, teams, and locations.

This role exists to build operational structure around a visionary, decisive CEO, and to support V Lines next stage of scale.

About the Role

This is not a traditional assistant role.

We are looking for a strong Executive Assistant & Operations Manager who can:

• Keep pace with a highperforming CEO
• Translate vision into structure, systems, and execution
• Serve as the operational backbone of a growing organization

You will work directly with the CEO and have real authority over daily operations, processes, and accountability.

Key Responsibilities

• Act as the primary operational partner to the CEO
• Translate leadership decisions into SOPs, workflows, and execution plans
• Oversee daytoday clinic operations and onsite coordination
• Manage scheduling, staffing logistics, and daily operations
• Serve as the first point of escalation for operational issues
• Filter, organize, and prioritize information before it reaches the CEO
• Maintain structure, professionalism, and accountability across teams
• Support operational planning for clinic expansion and growth initiatives

Who You Are

• Comfortable working with a direct, decisive, and highexpectation CEO
• Calm, emotionally steady, and not reactive
• Highly organized and systemsoriented
• Confident setting boundaries and enforcing standards
• Able to operate independently and make judgment calls
• Not intimidated by senior staff or fastpaced environments

Qualifications

• 37+ years experience in operations, executive support, healthcare, hospitality, or retail management
• Proven ability to manage workflows, schedules, and team coordination
• Experience building or maintaining SOPs and operational structure
• Strong communication and prioritization skills
• Experience in medical aesthetics or healthcare is a strong plus

Why This Role Matters

• You will work directly with the CEO and leadership team
• You will help build the operational foundation for a growing brand
• You will play a key role in V Lines expansion and scalability
• This is a highimpact, highresponsibility position with longterm growth potential

To apply:

Please send your resume and a short note explaining why this role fits your experience and working style.

Seniority level

MidSenior level

Employment type

Fulltime

Job function

Administrative

Industries

Medical Practices