Executive Assistant Job at Robert Half in Washington DC

Description We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President and Executive Director of a non profit organization. This role involves managing schedules, coordinating materials, arranging travel, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, ensuring seamless operations and effective collaboration. Responsibilities:

• Oversee the President's calendar, including scheduling meetings, speaking engagements, travel plans, and internal appointments.
• Prepare and organize materials for meetings, presentations, and events, collaborating with both internal teams and external partners.
• Arrange all travel logistics for the President, including presenting options, confirming bookings, and promptly handling expense reports.
• Manage incoming requests, prioritize tasks, and ensure timely communication and follow-ups with stakeholders.
• Coordinate briefing materials and allocate preparation time to ensure the President is well-equipped for diverse events.
• Work with the President's direct reports to schedule and facilitate organizational events.
• Assist the Chief Administrative Officer with processes such as contract approvals, team meeting agendas, and maintaining the organization's planning calendar.
• Support in-person meetings held at the organization's Washington, DC office, ensuring smooth execution of logistics.

Requirements

• Proven experience in managing complex schedules and calendars.
• Strong ability to coordinate travel arrangements, including booking and expense management.
• Excellent organizational skills with the ability to prepare detailed materials for meetings and presentations.
• Effective communication skills to manage stakeholder relationships and prioritize tasks.
• Proficiency in managing expense reports with attention to accuracy and timeliness.
• Experience in facilitating team meetings and supporting organizational processes.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

If you are interested in this position or other administrative, accounting, or HR roles, please connect with me on LinkedIn- Alex Walker Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .