Arlo Hotels
Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Staff Accountant. Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so, keep on reading! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more.
Under the guidance and supervision of the DOF/ADOF, this individual is responsible for handling guest and client inquiries, Daily Income Audit, Accounts Payable, Month-end Closing and any other duties as assigned from time to time.
KEY RELATIONSHIPS
Internal: Front Desk, Revenue Management / Reservations, Accounting, Sales, Banquets and Food & Beverage
External: Hotel guests, clients and vendors
SPECIFIC DUTIES
Daily Income Audit
Review, prepare and post Daily income journal based on Opera & Micros closing reports to ensure accurate reporting
Distribute Daily Revenue Reports to Arlo & Quadrum Teams
Confirm ledger balances match PMS & Sun Systems
Daily review of F&B Comp checks in Micros
Update house charges and circulate receipts for review of department heads
Post credits for appropriate receipt/charges
Review Daily Adjustment postings in Opera and circulate via Docusign to department heads
Follow up with team members of any mis-postings
Review of Open Folios and PM accounts in Opera
Work with Front Office / Sales / Banquets to close accounts in a timely manner
Attend BEO meetings for upcoming events and confirm payment schedules
Reconcile credit cards in transit, matching PMS/POS postings to funds received in bank
Flag any issues and work with credit card merchant to ensure payments received
Complete Complimentary Room Log
Accounts Payable Duties
Input invoices into BirchStreet to be routed for appropriate approvals
Process/push any invoices left "Unmatched"
Prepare AP List to complete weekly payment run
Process payments in bank and/or BirchStreet for Controller & General Managers approval
Ensure all payments are properly posted in Sun systems to vendor cards
Send remittances to vendors
Reconcile vendor statements and take appropriate action on any discrepancies
Create new vendors in Sun Systems and manage W-9’s received
Maintain required records, reports, and files in an organized manner.
Month-End Closing
Understanding the concept of accrual and pre-paid isa must.
Send Revenue Team Rooms Revenue & Stats Details for Commentary
Review and confirm Special Events revenues with Director of Music & Entertainment
Review and save Daily Service charges from Micros for Service Charge Payable reconciliation
Prepare Comp Gifts/ Service Recovery Breakdown
Assist with monthly spot checks of inventories (Gift Shop / Minibar / F&B Outlets)
Upload and submit into Blackline certain Balance sheet reconciliations
General tasks
Prepare Weekly Housekeeping Productivity Reports for Hotel Manager and Dir of HSKP
Weekly submission of Onyx Transient Commissions
Respond to any travel agents with inquiries for commission payouts
Gather records for annual audits
REQUIREMENTS
University/College Degree in a related discipline is an asset
Previous experience in the Hospitality industry or another accounting role is an asset
Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, SUN GL system and INFOR Q&A is an asset. Excellent communication and organizational skills
Strong interpersonal and problem solving abilities.
Salary 70k-78k Annually
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Under the guidance and supervision of the DOF/ADOF, this individual is responsible for handling guest and client inquiries, Daily Income Audit, Accounts Payable, Month-end Closing and any other duties as assigned from time to time.
KEY RELATIONSHIPS
Internal: Front Desk, Revenue Management / Reservations, Accounting, Sales, Banquets and Food & Beverage
External: Hotel guests, clients and vendors
SPECIFIC DUTIES
Daily Income Audit
Review, prepare and post Daily income journal based on Opera & Micros closing reports to ensure accurate reporting
Distribute Daily Revenue Reports to Arlo & Quadrum Teams
Confirm ledger balances match PMS & Sun Systems
Daily review of F&B Comp checks in Micros
Update house charges and circulate receipts for review of department heads
Post credits for appropriate receipt/charges
Review Daily Adjustment postings in Opera and circulate via Docusign to department heads
Follow up with team members of any mis-postings
Review of Open Folios and PM accounts in Opera
Work with Front Office / Sales / Banquets to close accounts in a timely manner
Attend BEO meetings for upcoming events and confirm payment schedules
Reconcile credit cards in transit, matching PMS/POS postings to funds received in bank
Flag any issues and work with credit card merchant to ensure payments received
Complete Complimentary Room Log
Accounts Payable Duties
Input invoices into BirchStreet to be routed for appropriate approvals
Process/push any invoices left "Unmatched"
Prepare AP List to complete weekly payment run
Process payments in bank and/or BirchStreet for Controller & General Managers approval
Ensure all payments are properly posted in Sun systems to vendor cards
Send remittances to vendors
Reconcile vendor statements and take appropriate action on any discrepancies
Create new vendors in Sun Systems and manage W-9’s received
Maintain required records, reports, and files in an organized manner.
Month-End Closing
Understanding the concept of accrual and pre-paid isa must.
Send Revenue Team Rooms Revenue & Stats Details for Commentary
Review and confirm Special Events revenues with Director of Music & Entertainment
Review and save Daily Service charges from Micros for Service Charge Payable reconciliation
Prepare Comp Gifts/ Service Recovery Breakdown
Assist with monthly spot checks of inventories (Gift Shop / Minibar / F&B Outlets)
Upload and submit into Blackline certain Balance sheet reconciliations
General tasks
Prepare Weekly Housekeeping Productivity Reports for Hotel Manager and Dir of HSKP
Weekly submission of Onyx Transient Commissions
Respond to any travel agents with inquiries for commission payouts
Gather records for annual audits
REQUIREMENTS
University/College Degree in a related discipline is an asset
Previous experience in the Hospitality industry or another accounting role is an asset
Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, SUN GL system and INFOR Q&A is an asset. Excellent communication and organizational skills
Strong interpersonal and problem solving abilities.
Salary 70k-78k Annually
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