The Hollister Group is hiring: Financial Administrative Assistant in Boston

Financial Administrative Assistant

Our Boston area research institution client is seeking a Financial Administrative Assistant to support financial compliance and daily operational tasks. This role involves reviewing financial transactions, processing journal vouchers, managing purchasing follow-up, and assisting team members with reimbursement and administrative needs. The position will start fully onsite for training and may transition to a hybrid schedule upon completion.

If you are interested and meet the qualifications below, apply with your resume for more information!

Compensation: $24-26/h contract

*These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity – potential offer may be outside of this range*

Hours: M-Th, 9 am – 2:30 pm

*Applicants must be able to work fully onsite in Boston in order to be eligible for this role.*

Responsibilities:

• Review monthly financial transactions to ensure accuracy and alignment with program guidelines
• Track open purchase orders, verify status with team members, and close canceled orders
• Prepare and process journal vouchers to ensure proper allocation of expenses
• Assist staff with reimbursement requests for out-of-pocket purchases
• Handle operational tasks such as access requests, facilities coordination, and documentation processing
• Participate in regularly scheduled team meetings

Qualifications:

• 2–3 years of relevant financial or administrative experience
• Experience with reconciliations and journal vouchers
• Strong computer skills, including proficiency with spreadsheets
• Excellent organizational, analytical, and problem-solving abilities
• Ability to manage multiple tasks, meet deadlines, and follow through independently
• Strong communication and customer service orientation
• Ability to work both independently and collaboratively in a fast-paced environment

Our Commitment to Belonging & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.