Executive Assistant Job at Brownstein Hyatt Farber Schreck in Washington

The Executive Assistant role at Brownstein Hyatt Farber Schreck supports senior principals in our Washington, D.C. office. Brownstein is a nationally recognized law and lobbying firm with over 55 years of experience and a collaborative culture that values strong relationships with clients, colleagues, and communities.

Essential Duties and Responsibilities

• Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities
• Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and coordinating technology needs (video conferencing, collaboration tools, etc.) in advance
• Manage executive contacts with discretion, including tracking, maintaining updated records, and fostering relationships with internal and external clients
• Coordinate travel arrangements, including international and domestic itineraries, bookings, and briefing materials as needed
• Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials
• Coordinate schedules and be the point of contact for client fly-ins and congressional meetings
• Produce and distribute internal and external correspondence emails for principals
• Assist in the preparation of regularly scheduled calls and meetings for clients
• Ensure proposals and engagement letters are sent in a timely manner and are accurate
• Submit and reconcile expense reports and invoices as needed
• Manage and support executives with LDA filings as needed
• Maintain contact and client lists
• Ability to manage multiple projects with attention to detail and achieving deadlines

Required and Preferred Qualifications

• 3+ years of experience as an executive assistant or high-level administrative assistant is required
• Hill, law firm and/or professional services experience highly preferred
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, Outlook, Zoom, and other applications
• Willing to work paid overtime hours when needed

Compensation and Benefits: Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401(k) + match, and vacation/sick/personal time off. Salary range for this role is commensurate with experience from $80,000-$100,000.

To Apply: Please submit a cover letter and resume.

Brownstein Hyatt Farber Schreck is an equal opportunity employer.

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.