Career Group is hiring: Executive Assistant in Palo Alto

Executive Assistant to Co-Founder

Location: Palo Alto (Hybrid)

Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards.

About the Role

This is a high-impact position supporting a busy Senior Execuitve. The role blends classic executive support with operational and cultural contributions to the broader office. You’ll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations.

The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential.

Key Responsibilities

• Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones
• Arrange complex domestic and international travel and handle last-minute adjustments
• Manage expense reporting and related documentation
• Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel
• Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed
• Assist with office-wide initiatives, internal events, and meeting logistics
• Contribute to Board-related support, including material preparation and coordination
• Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication

What You Bring

• 5+ years of EA experience in the Finance industry
• Bachelor’s degree preferred
• Strong interpersonal skills with the ability to build trust quickly
• Outgoing, professional presence with excellent judgment and discretion
• Highly adaptable, resourceful, and solutions-oriented
• Comfortable with on-site requirements and occasional after-hours responsiveness

Compensation & Benefits

• Base salary: $130,000–$140,000
• Strong annual discretionary bonus potential
• Full benefits

If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.