Executive Assistant to Chief Executive Officer Job at Burnett Specialists Staffi

Executive Assistant to Chief Executive Officer Job Title: Executive Assistant to CEO Status: Full-Time Location: On Site – Houston, TX We are in search of a highly organized and experienced Executive Assistant to join our team. The role focuses on executive-level support and the oversight of a wide range of commitments, requiring sound judgment, discretion and proactive coordination. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail and the ability to work in a fast-paced environment. Responsibilities Executive Support Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling Prepare and edit correspondence, presentations, and reports for internal and external distribution Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions Manage expense tracking, documentation and reporting Support efficiency improvements related to expense and payment processes Manage charitable donations and contribution tracking Coordinate bill payments and maintain organized financial records Household & Vendor Coordination Coordinate with vendors and service providers as needed Manage schedules and services related to residences Ensure timely handling of invoices, contracts and service agreements Project & Task Management Manage special projects assigned by the CEO Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support Prioritize competing requests and ensure timely follow-through Maintain documentation, timelines, and status updates as needed Qualifications Bachelor's degree in Business Administration, Communications or related field 5+ years of experience supporting a senior executive High level of proficiency with Excel, Word, PowerPoint, and Outlook Experience managing expenses, payments, or financial workflows Experience using QuickBooks, Divvy and Bill.com preferred Exceptional organizational and time-management skills Strong written and verbal communication skills High level of discretion and sound judgment Ability to operate effectively under pressure and manage sensitive matters Proactive, detail-oriented, and solutions-focused approach #J-18808-Ljbffr