Accounting Job at OC Staffing and HR Solutions in Los Angeles

Position Summary

The Accounting Specialist will support the financial operations of a logistics and 3PL-focused organization. This role is responsible for processing accounting transactions related to warehousing, transportation, brokerage services, purchase orders (POs), and bills of lading (BOLs). The ideal candidate has hands-on experience in logistics accounting and proficiency in QuickBooks, along with strong attention to detail and the ability to work in a fast-paced environment.

Key Responsibilities

Accounts Receivable & Billing

• Generate and process customer invoices for transportation, brokerage, and 3PL services.
• Review Bills of Lading (BOLs), delivery receipts, and shipping documentation for accuracy before billing.
• Monitor outstanding receivables and assist with collections follow-up.
• Reconcile customer accounts and resolve billing discrepancies.

Accounts Payable

• Process vendor invoices for transportation carriers, warehouse services, and suppliers.
• Match purchase orders (POs), packing slips, and invoices to ensure accuracy.
• Prepare weekly AP payment runs and maintain vendor records.

General Accounting & Reporting

• Maintain accurate financial transactions in QuickBooks (or company ERP).
• Assist with month-end closing procedures, including journal entries and account reconciliations.
• Track costs related to warehousing, freight, labor, and brokerage fees.
• Support management with financial reporting and operational cost analysis.

Operational & Logistics Support

• Communicate with warehouse staff, carriers, brokers, and customers to verify charges and resolve discrepancies.
• Maintain organized records of shipments, BOLs, POs, and freight documentation.
• Assist in updating rate sheets, mileage logs, and cost matrices.
• Support audits and compliance requirements within logistics workflows.

Qualifications

Required:

• 2+ years of accounting experience, preferably in logistics, transportation, or 3PL.
• Strong proficiency with QuickBooks (invoicing, AP, AR, reconciliations).
• Knowledge of BOLs, POs, freight billing, warehousing charges, and brokerage documentation.
• Solid understanding of GAAP basics.
• Intermediate Excel skills (VLOOKUP, basic formulas, filtering, etc.).
• Strong organizational and time-management skills.

Preferred:

• Experience with TMS or WMS systems.
• Knowledge of dispatching, carrier settlements, or freight brokerage workflows.
• Associate’s or bachelor’s degree in Accounting, Finance, or Business.