Executive Personal Assistant Job at The Quest Organization in Boston

Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors.

Pay Range

Base pay: $100,000.00/yr - $130,000.00/yr. This range is provided by The Quest Organization. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Greet and assist visitors, vendors, and guests with a professional and welcoming presence.
• Assist with daily tasks to support the firm’s principals, including personal errands and day-to-day operations.
• Provide refreshments and maintain a polished, client-ready reception and meeting environment.
• Answer and route phone calls, manage correspondence, and assist with scheduling as needed.
• Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces.
• Support light hospitality tasks such as preparing coffee or refreshments for meetings.
• Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed.

Qualifications

• 2+ years of administrative or front-desk experience in a client‑ or guest‑facing environment.
• Background in hospitality, concierge services, or luxury office reception strongly preferred.
• Excellent interpersonal and communication skills with a polished, professional presence.
• Strong organizational skills and the ability to anticipate needs.
• Tech‑savvy and comfortable learning internal systems and tools.
• Detail‑oriented, punctual, and committed to maintaining a professional environment.

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative

Industries

• Individual and Family Services
• Real Estate