Executive Assistant Job at Robert Half in San Diego

Description Our client in the biotechnology sector is seeking an experienced and detail-oriented Executive Assistant to support their executive leadership team. This critical role will be instrumental in streamlining operations, improving efficiency, and ensuring that organizational priorities are executed seamlessly in a cutting-edge, fast-paced environment. Key Responsibilities:

• Provide high-level administrative support to executives, including complex calendar management, travel coordination, meeting preparation, and internal/external correspondence.
• Prepare technical presentations, board materials, and project documentation; manage sensitive information with a high degree of integrity and professionalism.
• Serve as a liaison between executives, internal teams, industry partners, research collaborators, and stakeholders to ensure effective communication and project alignment.
• Organize and support scientific conferences, board meetings, and industry events, overseeing logistics and participant coordination.
• Maintain and update critical records such as compliance documents, intellectual property files, and regulatory submissions.
• Coordinate onboarding for new hires and assist with cross-functional projects, supporting teams across R& D, regulatory, and business units.
• Contribute to workflow optimization, process improvement initiatives, and administrative best practices by leveraging digital tools and process automation.

Requirements

• Proven experience as an executive assistant, administrative assistant, or similar support role-experience in biotechnology, life sciences, or a scientific/regulated environment strongly preferred.
• Superior organizational, communication, and multitasking skills with the ability to prioritize in a dynamic environment.
• Technologically fluent: proficiency in Microsoft Office Suite, collaboration software, and experience with scientific documentation and/or project management tools is an asset.
• High level of discretion when handling confidential information, intellectual property, and research data.
• Professional demeanor, proactive mindset, and adaptability to evolving business priorities.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .