Pow Wow Products is hiring: Home Decor Administrative Assistant/Quality Control

Pow Wow Products is a market leading wholesale distributor supplying major retail organizations across the US, Canada, and Europe. We specialize in home accents, wall decor, and textiles, working with both big box and high end retailers. We are a full service product sourcing and design company with a strong global supplier network and a fast paced, hands on work environment.

We are looking for a Quality Control focused Assistant to support our Buying Team. This role is heavily oriented toward Quality Control and production follow up, while also assisting buyers with daily operational tasks. The right candidate is highly organized, detail oriented, proactive, and comfortable working with overseas factories.

What you will do

• Support the Buying Team with daily follow-ups and quality control. 
• Oversee and track the full production cycle from top of lot through final shipment.
• Communicate directly with overseas and domestic factories, agents, and suppliers throughout production.
• Monitor production closely and identify potential quality or timing issues early.
• Ensure all products meet Pow Wow Products quality standards using provided QC checklists.
• Follow up with factories to keep production and shipments on schedule.
• Coordinate all quality control-related tasks for incoming and outgoing goods.
• Handle all sample shipments, including ordering, packing, unpacking, tracking, and organization.
• Maintain accurate tracking of samples, production orders, and QC status.
• Communicate delays, risks, or issues clearly to Buyers and the Logistics team.
• Provide operational and administrative support to the Buying Team while learning sourcing and production processes.

What we are looking for

• Strong attention to detail and quality standards.
• Highly organized with the ability to manage multiple projects at once.
• Comfortable following up persistently with overseas factories.
• Results driven with a strong sense of urgency.
• Positive attitude, proactive mindset, and ability to work independently.
• Interest in product development, production, and quality control within home decor.

Requirements

• Must be based in Miami, Florida.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Ability to work in a fast paced, deadline driven environment.
• Professional demeanor and collaborative attitude.
• Knowledge of product development or QC processes is a plus.
• Strong awareness of home decor and design trends is preferred.

Pow Wow Products offers hands-on exposure to global sourcing and production, providing opportunities for growth within the buying, quality control, and product development departments. The fast-paced and entrepreneurial environment fosters direct involvement with major national and international retailers.