Zirtual
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Remote Executive Assistant-Zirtual
role at
Zirtual .
Zirtual is a work‑life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our U.S.‑based Virtual Assistants (VA) strive to meet and exceed client expectations.
Essential Duties and Responsibilities Outbound Calling
Calling warm leads
Data collection
Scheduling
Project Management and Organization
Facilitate on‑time project and goal completion
Personal and Business Calendar Management
Scheduling and coordinating appointments as necessary
Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team maximizes the client’s time
Research
Research on events, travel, projects, etc.
Provide research results to team members within an established time frame, based on best practices learned in Zirtual training and team preferences
Purchases
Ensure specifications of the purchase meet the client’s satisfaction
Expense reporting and organization of expenses as necessary
Other administrative tasks such as inbox management, transcription, standard business correspondence, research, and data entry
Email Inbox Management
Respond to and organize emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies
Social Media Management and Marketing
Manage social media and marketing tasks as required
Attend Meetings Virtually
Draft agendas, take meeting minutes, and provide follow‑up as required
General Client Communication and Reporting
Provide continuous clear communication about task status, needs, and questions to clients
Acknowledge all tasks assigned within the established time frame
Ensure that client understands expected due dates, and communicate any changes or delays with the client
Keep client aware of hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end‑of‑day reporting
Seek feedback from the Account Supervisor on KPIs, task quality, and time management
Reach out to the Account Supervisor whenever additional task support or client coverage is needed during vacation or illness
Accurately and in real‑time track all billable hours for the client in the official Zirtual time tracking system
Other Duties as Assigned Subject to client needs and team priorities.
Desired Skills and Attributes
Clear, precise, proactive, and professional written and verbal communication skills
Ability to organize and effectively prioritize tasks
Ability to multi‑task with various programs and learn new programs as required
Commit to a minimum of one year with Zirtual
Meticulous attention to detail, and ability to comprehend difficult tasks
Capable of responding to stress in a fast‑paced environment
Strong interpersonal skills and ability to quickly develop working relationships
Affable and enthusiastic attitude toward teamwork
Internet/Web and computer savvy
Qualifications
Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C‑level executives
Minimum of 4 years of administrative experience
Preferred experience working with C‑level executives
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Proficiency with a task management program such as Trello or Asana
Preferred experience with a communication program such as Slack
Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
Preferred experience with an expense reporting program such as Quickbooks or Expensify
Preferred experience with a travel management program such as Concur
Preferred experience with a social media management program such as Hootsuite and WordPress
Reliable Internet connection, computer, and phone
Typing ability of at least 50 WPM with accuracy
Available during business hours PST or EST Monday‑Friday, unless otherwise agreed in writing with each client
Compensation
You will be compensated as a 1099 independent contractor. VA’s are paid a set amount of the client’s monthly plans, with monthly pay averaging $1,500‑$3,800 per month, depending on the client mix.
Outbound calling client plans are paid at a higher minute‑based rate.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Technology, Information and Internet
Referrals increase your chances of interviewing at Zirtual by 2x.
#J-18808-Ljbffr
Remote Executive Assistant-Zirtual
role at
Zirtual .
Zirtual is a work‑life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our U.S.‑based Virtual Assistants (VA) strive to meet and exceed client expectations.
Essential Duties and Responsibilities Outbound Calling
Calling warm leads
Data collection
Scheduling
Project Management and Organization
Facilitate on‑time project and goal completion
Personal and Business Calendar Management
Scheduling and coordinating appointments as necessary
Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team maximizes the client’s time
Research
Research on events, travel, projects, etc.
Provide research results to team members within an established time frame, based on best practices learned in Zirtual training and team preferences
Purchases
Ensure specifications of the purchase meet the client’s satisfaction
Expense reporting and organization of expenses as necessary
Other administrative tasks such as inbox management, transcription, standard business correspondence, research, and data entry
Email Inbox Management
Respond to and organize emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies
Social Media Management and Marketing
Manage social media and marketing tasks as required
Attend Meetings Virtually
Draft agendas, take meeting minutes, and provide follow‑up as required
General Client Communication and Reporting
Provide continuous clear communication about task status, needs, and questions to clients
Acknowledge all tasks assigned within the established time frame
Ensure that client understands expected due dates, and communicate any changes or delays with the client
Keep client aware of hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end‑of‑day reporting
Seek feedback from the Account Supervisor on KPIs, task quality, and time management
Reach out to the Account Supervisor whenever additional task support or client coverage is needed during vacation or illness
Accurately and in real‑time track all billable hours for the client in the official Zirtual time tracking system
Other Duties as Assigned Subject to client needs and team priorities.
Desired Skills and Attributes
Clear, precise, proactive, and professional written and verbal communication skills
Ability to organize and effectively prioritize tasks
Ability to multi‑task with various programs and learn new programs as required
Commit to a minimum of one year with Zirtual
Meticulous attention to detail, and ability to comprehend difficult tasks
Capable of responding to stress in a fast‑paced environment
Strong interpersonal skills and ability to quickly develop working relationships
Affable and enthusiastic attitude toward teamwork
Internet/Web and computer savvy
Qualifications
Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C‑level executives
Minimum of 4 years of administrative experience
Preferred experience working with C‑level executives
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Proficiency with a task management program such as Trello or Asana
Preferred experience with a communication program such as Slack
Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
Preferred experience with an expense reporting program such as Quickbooks or Expensify
Preferred experience with a travel management program such as Concur
Preferred experience with a social media management program such as Hootsuite and WordPress
Reliable Internet connection, computer, and phone
Typing ability of at least 50 WPM with accuracy
Available during business hours PST or EST Monday‑Friday, unless otherwise agreed in writing with each client
Compensation
You will be compensated as a 1099 independent contractor. VA’s are paid a set amount of the client’s monthly plans, with monthly pay averaging $1,500‑$3,800 per month, depending on the client mix.
Outbound calling client plans are paid at a higher minute‑based rate.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Technology, Information and Internet
Referrals increase your chances of interviewing at Zirtual by 2x.
#J-18808-Ljbffr