Custom Agri Systems, Inc
We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.
Key Responsibilities
Office Assistant Duties:
Perform general administrative tasks, including answering phones, responding to emails, managing office supplies, maintaining office equipment, ensuring a clean and organized work environment, and supporting various administrative projects as needed.
Time and Attendance Duties:
Maintain department time keeping using an electronic time‑keeping system.
Billing Duties:
Prepare and issue invoices to clients based on services provided, monitor accounts receivable, track payments and follow up on outstanding invoices, reconcile billing discrepancies and resolve client issues, maintain records of all billing transactions, provide reports to management, process payments and update financial records in the company’s accounting software.
Requirements
High school diploma or equivalent; additional certifications in office administration or accounting preferred.
Proven experience in an office assistant role with a focus on billing or accounting preferred.
Strong knowledge of billing and invoicing procedures.
Familiarity with accounting software (e.g., QuickBooks, etc.).
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to manage time effectively and handle multiple tasks simultaneously.
Professional demeanor and ability to work well with a team.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industries Administrative and Support Services
Chautauqua County, NY – Salary: $52,225.00—$56,413.00
Cattaraugus County, NY – Salary: $52,225.00—$56,413.00
#J-18808-Ljbffr
Key Responsibilities
Office Assistant Duties:
Perform general administrative tasks, including answering phones, responding to emails, managing office supplies, maintaining office equipment, ensuring a clean and organized work environment, and supporting various administrative projects as needed.
Time and Attendance Duties:
Maintain department time keeping using an electronic time‑keeping system.
Billing Duties:
Prepare and issue invoices to clients based on services provided, monitor accounts receivable, track payments and follow up on outstanding invoices, reconcile billing discrepancies and resolve client issues, maintain records of all billing transactions, provide reports to management, process payments and update financial records in the company’s accounting software.
Requirements
High school diploma or equivalent; additional certifications in office administration or accounting preferred.
Proven experience in an office assistant role with a focus on billing or accounting preferred.
Strong knowledge of billing and invoicing procedures.
Familiarity with accounting software (e.g., QuickBooks, etc.).
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to manage time effectively and handle multiple tasks simultaneously.
Professional demeanor and ability to work well with a team.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industries Administrative and Support Services
Chautauqua County, NY – Salary: $52,225.00—$56,413.00
Cattaraugus County, NY – Salary: $52,225.00—$56,413.00
#J-18808-Ljbffr