VaVa Virtual Assistants
RECRUITMENT SUPPORT EXECUTIVE ASSISTANT
VaVa Virtual Assistants, Poland, New York, United States
RECRUITMENT SUPPORT EXECUTIVE ASSISTANT – CONTRACT/REMOTE
VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings.
We are looking for a skilled Recruitment Support Executive Assistant who is capable of providing administrative support to the recruitment team and assisting in the smooth functioning of the hiring process. You will be the backbone of the recruitment efforts, ensuring that all administrative tasks are handled efficiently and effectively. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.
In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors who truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company’s mission, vision, and values.
Please look closely at the requirements and qualifications listed below as these will lead to success in this role. We sincerely appreciate your interest in joining our team!
The focus of this role is to assist in continuously filling job openings, adding candidates to our queue, and aiding in facilitating the onboarding processes for all independent contractor and employee roles as needed.
EXPECTATIONS Represent VaVa Virtual Assistants in a Positive & Professional Manner
Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the company’s values and level of professionalism
Embrace VaVa values, standards, and contribute to a thriving company culture
Take Ownership of Client Satisfaction
Understand and anticipate client needs while also communicating progress and updates
Address challenges and problem-solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service
Operational Responsibilities
Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
Effectively manage tasks, projects, and deadlines always to meet client expectations
Maintain open communication with the client, external stakeholders, and the VaVa team
Provide the utmost care to keeping sensitive and confidential information private and secure at all times
This is a part-time, remote contract position. VaVa Virtual Assistants is seeking a long‑term fit with the ability to advise on best practices and be resourceful.
RESPONSIBILITIES Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments for recruiters and candidates.
Handle phone calls, emails, and correspondence related to recruitment activities.
Prepare and distribute recruitment‑related documents such as job descriptions, offer letters, and interview schedules.
Maintain organized and up‑to‑date recruitment files and databases.
Assist with contractor and client data management and organization.
Candidate Coordination:
Serve as the main point of contact for candidates throughout the recruitment process, providing them with necessary information and support.
Coordinate candidate interviews, including the scheduling of initial video interviews.
Collect and organize candidate feedback from interviewers and hiring managers.
Assist in the onboarding process for new contractors and employees, ensuring all necessary paperwork is completed accurately and on time.
Recruitment Process Support:
Assist recruiters in sourcing candidates through various channels, including job boards, social media, and professional networks.
Help in screening resumes and initial candidate assessments.
Track recruitment metrics and generate reports as needed.
Collaboration and Communication:
Collaborate with hiring managers, team members, and clients to understand their recruitment needs and priorities.
Communicate effectively with candidates, hiring managers, and clients to provide updates and gather necessary information.
Foster positive relationships with internal and external colleagues involved in the recruitment process.
Continuous Improvement:
Identify opportunities to streamline and improve recruitment processes and procedures.
Stay updated on industry best practices and trends in recruitment and suggest innovative solutions to enhance efficiency and effectiveness.
QUALIFICATIONS
2+ years of talent location and recruiting experience, ideally for a virtual workforce
2+ years working in a virtual environment
HR knowledge a plus
Experience with Applicant Tracking Systems such as JazzHR, BambooHR, etc.
Experience with course and document creation programs such as Teachable, Canva, etc.
Experience with standard virtual technology such as G‑Suite, Asana, Monday.com, Airtable, Slack, Dropbox, Microsoft Suite, Zoom, Calendly
Excellent communication skills, both verbal and written
A demonstrated commitment to high professional ethical standards and a diverse workplace
Open to direction and collaborative work style and commitment to get the job done
#J-18808-Ljbffr
We are looking for a skilled Recruitment Support Executive Assistant who is capable of providing administrative support to the recruitment team and assisting in the smooth functioning of the hiring process. You will be the backbone of the recruitment efforts, ensuring that all administrative tasks are handled efficiently and effectively. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.
In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors who truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company’s mission, vision, and values.
Please look closely at the requirements and qualifications listed below as these will lead to success in this role. We sincerely appreciate your interest in joining our team!
The focus of this role is to assist in continuously filling job openings, adding candidates to our queue, and aiding in facilitating the onboarding processes for all independent contractor and employee roles as needed.
EXPECTATIONS Represent VaVa Virtual Assistants in a Positive & Professional Manner
Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the company’s values and level of professionalism
Embrace VaVa values, standards, and contribute to a thriving company culture
Take Ownership of Client Satisfaction
Understand and anticipate client needs while also communicating progress and updates
Address challenges and problem-solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service
Operational Responsibilities
Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
Effectively manage tasks, projects, and deadlines always to meet client expectations
Maintain open communication with the client, external stakeholders, and the VaVa team
Provide the utmost care to keeping sensitive and confidential information private and secure at all times
This is a part-time, remote contract position. VaVa Virtual Assistants is seeking a long‑term fit with the ability to advise on best practices and be resourceful.
RESPONSIBILITIES Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments for recruiters and candidates.
Handle phone calls, emails, and correspondence related to recruitment activities.
Prepare and distribute recruitment‑related documents such as job descriptions, offer letters, and interview schedules.
Maintain organized and up‑to‑date recruitment files and databases.
Assist with contractor and client data management and organization.
Candidate Coordination:
Serve as the main point of contact for candidates throughout the recruitment process, providing them with necessary information and support.
Coordinate candidate interviews, including the scheduling of initial video interviews.
Collect and organize candidate feedback from interviewers and hiring managers.
Assist in the onboarding process for new contractors and employees, ensuring all necessary paperwork is completed accurately and on time.
Recruitment Process Support:
Assist recruiters in sourcing candidates through various channels, including job boards, social media, and professional networks.
Help in screening resumes and initial candidate assessments.
Track recruitment metrics and generate reports as needed.
Collaboration and Communication:
Collaborate with hiring managers, team members, and clients to understand their recruitment needs and priorities.
Communicate effectively with candidates, hiring managers, and clients to provide updates and gather necessary information.
Foster positive relationships with internal and external colleagues involved in the recruitment process.
Continuous Improvement:
Identify opportunities to streamline and improve recruitment processes and procedures.
Stay updated on industry best practices and trends in recruitment and suggest innovative solutions to enhance efficiency and effectiveness.
QUALIFICATIONS
2+ years of talent location and recruiting experience, ideally for a virtual workforce
2+ years working in a virtual environment
HR knowledge a plus
Experience with Applicant Tracking Systems such as JazzHR, BambooHR, etc.
Experience with course and document creation programs such as Teachable, Canva, etc.
Experience with standard virtual technology such as G‑Suite, Asana, Monday.com, Airtable, Slack, Dropbox, Microsoft Suite, Zoom, Calendly
Excellent communication skills, both verbal and written
A demonstrated commitment to high professional ethical standards and a diverse workplace
Open to direction and collaborative work style and commitment to get the job done
#J-18808-Ljbffr