Artech L.L.C.
Job Title: Executive Assistant
Location: New York, NY
Duration: 6+ months
The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e‑mail monitoring, task tracking, etc.
The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance.
We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail‑oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self‑motivated. The individual must be able to operate in a fast‑paced, complex environment and able to gain an understanding of team and stakeholders’ priorities and the impact on their managing calendars and other items.
Responsibilities
Ensure seamless administrative operations , handle sensitive tasks with discretion, and provide high level support in a fast‑paced environment
Manages complex calendar day‑to‑day
and aligns schedule with Head of IR’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently
based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders
ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team
as well as individuals across Finance to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings
(in‑person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events , including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports
through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary , including local‑meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests
(e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates
with other Executive Assistants;
serves as back up support , when required
Orders supplies and process invoices
through Procure to Pay system
Qualifications
Proven and significant experience supporting senior C‑Level executive
with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem‑solving skills.
Critical thinking skills
and ability to work and problem‑solve proactively and independently
Prioritization and workload management skills , including able to prioritize tasks in a fast‑paced environment
Excellent verbal and written communication skills , including experience communicating with senior level executives
Self‑motivated and detail oriented
with
excellent organizational skills
Highly proficient in Microsoft Office
(Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and
Adobe Pro
Strong business acumen and ability learn business/functional priorities and timelines.
Able connect dots and translate to their own work
Strong discretion and confidentiality
Education
Bachelor's/University degree or equivalent experience
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Location: New York, NY
Duration: 6+ months
The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e‑mail monitoring, task tracking, etc.
The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance.
We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail‑oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self‑motivated. The individual must be able to operate in a fast‑paced, complex environment and able to gain an understanding of team and stakeholders’ priorities and the impact on their managing calendars and other items.
Responsibilities
Ensure seamless administrative operations , handle sensitive tasks with discretion, and provide high level support in a fast‑paced environment
Manages complex calendar day‑to‑day
and aligns schedule with Head of IR’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently
based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders
ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team
as well as individuals across Finance to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings
(in‑person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events , including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports
through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary , including local‑meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests
(e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates
with other Executive Assistants;
serves as back up support , when required
Orders supplies and process invoices
through Procure to Pay system
Qualifications
Proven and significant experience supporting senior C‑Level executive
with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem‑solving skills.
Critical thinking skills
and ability to work and problem‑solve proactively and independently
Prioritization and workload management skills , including able to prioritize tasks in a fast‑paced environment
Excellent verbal and written communication skills , including experience communicating with senior level executives
Self‑motivated and detail oriented
with
excellent organizational skills
Highly proficient in Microsoft Office
(Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and
Adobe Pro
Strong business acumen and ability learn business/functional priorities and timelines.
Able connect dots and translate to their own work
Strong discretion and confidentiality
Education
Bachelor's/University degree or equivalent experience
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