A Hiring Company
Payroll Clerk/Accounts Payable
A Hiring Company, Bowling Green, Kentucky, United States, 42103
Cheetah Clean is looking for a Pay Clerk/Accounts Payable Clerk to support the Accounting Department by processing high-volume accounts payable transactions for a multi‑location operation. This role ensures accurate and timely payment of vendor invoices, proper expense allocation by location, and compliance with company policies and internal controls.
Key Responsibilities
Process and enter vendor invoices for multiple locations accurately and timely.
Ensure invoices are coded correctly by department, location, and general ledger account.
Match invoices to purchase orders and receiving documents when applicable.
Verify appropriate approvals are obtained prior to payment.
Prepare and process semi‑monthly check runs and ACH payments.
Reconcile vendor statements and investigate discrepancies across locations.
Communicate with site managers and vendors regarding invoice questions or payment issues.
Maintain organized electronic and physical AP files for audit and record retention purposes.
Process employee reimbursements in accordance with company policy.
Assist with month‑end closing activities, including AP accruals and reporting.
Support 1099 tracking and year‑end reporting.
Ensure compliance with internal controls and company accounting procedures.
Assist with audits by providing requested documentation.
Perform additional accounting or administrative duties as assigned.
Qualifications
Associate’s degree in Accounting or Finance preferred.
5–10 years of accounts payable or general accounting experience.
Experience working in a multi‑location or high‑volume environment preferred.
Working knowledge of basic accounting principles.
Proficiency in accounting software and Microsoft Excel.
Strong attention to detail and accuracy.
Ability to manage deadlines and prioritize tasks.
Strong communication skills with internal teams and external vendors.
Preferred Skills & Experience
Experience with ERP or accounting systems (e.g., Paylocity, QuickBooks, NetSuite, Sage).
Knowledge of invoice approval workflows.
Familiarity with 1099 preparation and compliance.
Experience supporting audits.
Work Environment Office-based.
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Key Responsibilities
Process and enter vendor invoices for multiple locations accurately and timely.
Ensure invoices are coded correctly by department, location, and general ledger account.
Match invoices to purchase orders and receiving documents when applicable.
Verify appropriate approvals are obtained prior to payment.
Prepare and process semi‑monthly check runs and ACH payments.
Reconcile vendor statements and investigate discrepancies across locations.
Communicate with site managers and vendors regarding invoice questions or payment issues.
Maintain organized electronic and physical AP files for audit and record retention purposes.
Process employee reimbursements in accordance with company policy.
Assist with month‑end closing activities, including AP accruals and reporting.
Support 1099 tracking and year‑end reporting.
Ensure compliance with internal controls and company accounting procedures.
Assist with audits by providing requested documentation.
Perform additional accounting or administrative duties as assigned.
Qualifications
Associate’s degree in Accounting or Finance preferred.
5–10 years of accounts payable or general accounting experience.
Experience working in a multi‑location or high‑volume environment preferred.
Working knowledge of basic accounting principles.
Proficiency in accounting software and Microsoft Excel.
Strong attention to detail and accuracy.
Ability to manage deadlines and prioritize tasks.
Strong communication skills with internal teams and external vendors.
Preferred Skills & Experience
Experience with ERP or accounting systems (e.g., Paylocity, QuickBooks, NetSuite, Sage).
Knowledge of invoice approval workflows.
Familiarity with 1099 preparation and compliance.
Experience supporting audits.
Work Environment Office-based.
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