Bill360
We are seeking a highly capable, discreet, and proactive
Executive Assistant to the CEO and President
to serve as a trusted partner at the highest level of the organization. This role is ideal for a candidate with a
paralegal or legal operations background
who thrives in a fast-paced, executive environment and brings strong judgment, organizational rigor, and exceptional attention to detail.
In this role, you will manage complex executive and board-related workflows, coordinate high-stakes meetings and communications, support governance and investor interactions, and handle sensitive and confidential matters with professionalism and precision. You will act as a central hub across leadership, legal, and operational functions, ensuring seamless execution and informed decision-making.
Who are we? An Introduction
Bill360, Inc. is a fast-growing financial technology company, developing cloud-native software that automates critical financial processes. At Bill360, you'll be working in a collaborative environment alongside fintech experts who are passionate and innovative. We embrace challenge and foster creativity within a culture that helps you develop as a person and a professional. Our leadership team believes in an open-door policy and full transparency, hosting monthly town hall meetings. Bill360 doesn't just offer you a job, we offer you a chance to learn, grow, and create a career you can be proud of.
Bill360 is unable to support requirements for remote work in the following states:
Executive & Stakeholder Support
Serve as the primary point of contact and liaison between the CEO, President, Board of Directors, investors, and internal/external stakeholders.
Anticipate executive needs and proactively manage priorities, schedules, and deliverables.
Exercise sound judgment and discretion in handling confidential and sensitive information.
Board, Investor & Governance Support
Coordinate all aspects of Board of Directors and investor meetings, including:
Scheduling and logistics
Drafting agendas and meeting materials
Compiling and distributing board decks and supporting documentation
Recording and maintaining accurate meeting minutes and follow-up action items
Assist with governance-related documentation, compliance tracking, and record retention.
Legal & Special Projects Support
Support legal and executive initiatives by organizing, drafting, proofreading, and managing complex documents, contracts, presentations, and reports.
Assist with special projects that require strong research, documentation, and cross-functional coordination.
Collect, prepare, and synthesize information for executive meetings with internal teams and external partners.
Calendar, Travel & Logistics Management
Coordinate domestic and international travel, including commercial and private air travel for the CEO and Board members.
Prepare and reconcile expense reports and travel documentation.
Communications & Office Operations
Screen and manage phone calls, emails, and correspondence on behalf of executives.
Organize meetings, conferences, and special events, ensuring agendas, materials, and logistics are well-executed.
Maintain systems and processes that improve efficiency, communication, and follow-through within the executive office.
Additional Duties
Perform other tasks and responsibilities as requested by the CEO and President to support organizational leadership and effectiveness.
Qualifications
(Required Minimum Knowledge, Skills & Abilities)
Proven experience supporting C-level executives in an Executive Assistant, Senior Administrative, or comparable role.
Exceptional organizational, time management, and prioritization skills.
Strong written and verbal communication skills with a polished, professional presence.
High degree of discretion and integrity when handling confidential information.
Ability to work independently, anticipate needs, and adapt quickly in a dynamic, high-pressure environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and modern video conferencing tools.
Preferred (Strongly)
Background as a
paralegal or legal assistant
in a law firm or corporate legal department.
Experience supporting Boards of Directors, investors, or executive leadership in regulated or high-compliance environments.
Familiarity with legal documentation, contracts, governance materials, and records management.
Strong research, document drafting, and proofreading skills.
Apply Now with our quick 3 minute Application! * Fields Are Required
What is your full name?
First Name
How can we contact you?
Email
Phone Number
Number Type
What is your preferred method of communication?
#J-18808-Ljbffr
Executive Assistant to the CEO and President
to serve as a trusted partner at the highest level of the organization. This role is ideal for a candidate with a
paralegal or legal operations background
who thrives in a fast-paced, executive environment and brings strong judgment, organizational rigor, and exceptional attention to detail.
In this role, you will manage complex executive and board-related workflows, coordinate high-stakes meetings and communications, support governance and investor interactions, and handle sensitive and confidential matters with professionalism and precision. You will act as a central hub across leadership, legal, and operational functions, ensuring seamless execution and informed decision-making.
Who are we? An Introduction
Bill360, Inc. is a fast-growing financial technology company, developing cloud-native software that automates critical financial processes. At Bill360, you'll be working in a collaborative environment alongside fintech experts who are passionate and innovative. We embrace challenge and foster creativity within a culture that helps you develop as a person and a professional. Our leadership team believes in an open-door policy and full transparency, hosting monthly town hall meetings. Bill360 doesn't just offer you a job, we offer you a chance to learn, grow, and create a career you can be proud of.
Bill360 is unable to support requirements for remote work in the following states:
Executive & Stakeholder Support
Serve as the primary point of contact and liaison between the CEO, President, Board of Directors, investors, and internal/external stakeholders.
Anticipate executive needs and proactively manage priorities, schedules, and deliverables.
Exercise sound judgment and discretion in handling confidential and sensitive information.
Board, Investor & Governance Support
Coordinate all aspects of Board of Directors and investor meetings, including:
Scheduling and logistics
Drafting agendas and meeting materials
Compiling and distributing board decks and supporting documentation
Recording and maintaining accurate meeting minutes and follow-up action items
Assist with governance-related documentation, compliance tracking, and record retention.
Legal & Special Projects Support
Support legal and executive initiatives by organizing, drafting, proofreading, and managing complex documents, contracts, presentations, and reports.
Assist with special projects that require strong research, documentation, and cross-functional coordination.
Collect, prepare, and synthesize information for executive meetings with internal teams and external partners.
Calendar, Travel & Logistics Management
Coordinate domestic and international travel, including commercial and private air travel for the CEO and Board members.
Prepare and reconcile expense reports and travel documentation.
Communications & Office Operations
Screen and manage phone calls, emails, and correspondence on behalf of executives.
Organize meetings, conferences, and special events, ensuring agendas, materials, and logistics are well-executed.
Maintain systems and processes that improve efficiency, communication, and follow-through within the executive office.
Additional Duties
Perform other tasks and responsibilities as requested by the CEO and President to support organizational leadership and effectiveness.
Qualifications
(Required Minimum Knowledge, Skills & Abilities)
Proven experience supporting C-level executives in an Executive Assistant, Senior Administrative, or comparable role.
Exceptional organizational, time management, and prioritization skills.
Strong written and verbal communication skills with a polished, professional presence.
High degree of discretion and integrity when handling confidential information.
Ability to work independently, anticipate needs, and adapt quickly in a dynamic, high-pressure environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and modern video conferencing tools.
Preferred (Strongly)
Background as a
paralegal or legal assistant
in a law firm or corporate legal department.
Experience supporting Boards of Directors, investors, or executive leadership in regulated or high-compliance environments.
Familiarity with legal documentation, contracts, governance materials, and records management.
Strong research, document drafting, and proofreading skills.
Apply Now with our quick 3 minute Application! * Fields Are Required
What is your full name?
First Name
How can we contact you?
Phone Number
Number Type
What is your preferred method of communication?
#J-18808-Ljbffr