Bodybuilding.com
Staff Accountant – Ecommerce & Integrated Systems
Position Type:
Full-Time Reports To:
Controller / Finance Manager Work Environment:
Hybrid or Remote Industry Focus:
Ecommerce, Direct-to-Consumer, Online Retail Position Summary
The Staff Accountant supports daily financial operations and ensures the accuracy and integrity of the general ledger across ecommerce and integrated financial systems. This role requires strong proficiency in QuickBooks Online (QBO), Shopify, and payment processors, with the ability to manage high‑volume transactional data. The ideal candidate is analytical, detail‑oriented, and experienced in GAAP and applying accrual accounting principles, including depreciation, prepaid expenses, and month‑end adjusting entries. Key Responsibilities
Daily Accounting & QBO Management
Record and categorize daily transactions in QBO with a strong understanding of accrual‑basis accounting. Maintain the general ledger, prepare journal entries, and support month‑end close. Record depreciation, amortization, accruals, and prepaid expense adjustments. Process A/P, A/R, credits, and maintain the chart of accounts for ecommerce workflows.
Ecommerce & Shopify Reconciliation
Reconcile Shopify sales, payouts, fees, discounts, returns, and gift cards. Perform SKU‑level revenue and COGS validation. Investigate discrepancies between Shopify and QBO and ensure accurate revenue recognition.
Payment Systems
Reconcile deposits, fees, refunds, and chargebacks from various processors (e.g., PayPal, Paymentech and Authorize.net). Ensure accurate cash recognition, fee mapping, and payout documentation. Validate timing differences between processor reports and bank activity.
Inventory, COGS, & Vendor Accounting
Support inventory valuation, reconciliation, and COGS accuracy. Process vendor bills, match purchase orders, and track freight and landed cost allocations. Maintain promotion credits and vendor rebate documentation.
Compliance, Controls & Reporting
Prepare monthly supporting schedules. Assist, as needed, with multi‑state sales tax compliance. Maintain internal controls over refunds, cash handling, and payment processes. Support audits, budgeting, forecasting, and ad‑hoc financial analysis.
Required Qualifications
Bachelor’s degree in Accounting or Finance. 2–4 years of accounting experience (ecommerce preferred). Proficiency with QBO and Shopify. Experience with integrated payment system reconciliation. Strong Excel/Google Sheets skills. Preferred Qualifications
Experience with A2X, Webgility, or similar tools. Experience with inventory systems such as ShipBob, DEAR, or Katana. Knowledge of GAAP, including depreciation and accrual accounting requirements. Audit experience preferred. Competencies
Analytical and detail‑oriented. Strong reconciliation and problem‑solving skills. Excellent communication and documentation abilities. Reliable, accurate, and team‑oriented. Success Indicators (First 90 Days)
Shopify‑to‑QBO variance under 1%. Accurate, timely month‑end close support including depreciation and accrual schedules. Documented payout schedules across all processors. Improved AP/AR and reconciliation workflows. Documented tax settings, fee structures, and accounting procedures.
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Full-Time Reports To:
Controller / Finance Manager Work Environment:
Hybrid or Remote Industry Focus:
Ecommerce, Direct-to-Consumer, Online Retail Position Summary
The Staff Accountant supports daily financial operations and ensures the accuracy and integrity of the general ledger across ecommerce and integrated financial systems. This role requires strong proficiency in QuickBooks Online (QBO), Shopify, and payment processors, with the ability to manage high‑volume transactional data. The ideal candidate is analytical, detail‑oriented, and experienced in GAAP and applying accrual accounting principles, including depreciation, prepaid expenses, and month‑end adjusting entries. Key Responsibilities
Daily Accounting & QBO Management
Record and categorize daily transactions in QBO with a strong understanding of accrual‑basis accounting. Maintain the general ledger, prepare journal entries, and support month‑end close. Record depreciation, amortization, accruals, and prepaid expense adjustments. Process A/P, A/R, credits, and maintain the chart of accounts for ecommerce workflows.
Ecommerce & Shopify Reconciliation
Reconcile Shopify sales, payouts, fees, discounts, returns, and gift cards. Perform SKU‑level revenue and COGS validation. Investigate discrepancies between Shopify and QBO and ensure accurate revenue recognition.
Payment Systems
Reconcile deposits, fees, refunds, and chargebacks from various processors (e.g., PayPal, Paymentech and Authorize.net). Ensure accurate cash recognition, fee mapping, and payout documentation. Validate timing differences between processor reports and bank activity.
Inventory, COGS, & Vendor Accounting
Support inventory valuation, reconciliation, and COGS accuracy. Process vendor bills, match purchase orders, and track freight and landed cost allocations. Maintain promotion credits and vendor rebate documentation.
Compliance, Controls & Reporting
Prepare monthly supporting schedules. Assist, as needed, with multi‑state sales tax compliance. Maintain internal controls over refunds, cash handling, and payment processes. Support audits, budgeting, forecasting, and ad‑hoc financial analysis.
Required Qualifications
Bachelor’s degree in Accounting or Finance. 2–4 years of accounting experience (ecommerce preferred). Proficiency with QBO and Shopify. Experience with integrated payment system reconciliation. Strong Excel/Google Sheets skills. Preferred Qualifications
Experience with A2X, Webgility, or similar tools. Experience with inventory systems such as ShipBob, DEAR, or Katana. Knowledge of GAAP, including depreciation and accrual accounting requirements. Audit experience preferred. Competencies
Analytical and detail‑oriented. Strong reconciliation and problem‑solving skills. Excellent communication and documentation abilities. Reliable, accurate, and team‑oriented. Success Indicators (First 90 Days)
Shopify‑to‑QBO variance under 1%. Accurate, timely month‑end close support including depreciation and accrual schedules. Documented payout schedules across all processors. Improved AP/AR and reconciliation workflows. Documented tax settings, fee structures, and accounting procedures.
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