The University of Texas Southwestern Medical Center
Graduate Medical Education Program Coordinator I, Neurology
The University of Texas Southwestern Medical Center, Dallas, Texas, United States, 75215
Graduate Medical Education Program Coordinator I – Neurology
Department Summary
The Department of Neurology at UT Southwestern is a nationally recognized leader in the comprehensive management of neurological conditions. It includes more than 75 full‑time faculty across 12 subspecialty sections, 3 residency programs (Adult, Child Neurology, Neuro‑Psych), and 12 fellowships in Graduate Medical Education. The department features an Advanced Comprehensive Stroke Center and a Level‑4 National Evaluation and Assessment Center for Epilepsy.
Position Summary & Preferred Qualifications/Experience As part of the Education Section, this position supports several neurology fellowship programs and a portion of the Adult Residency Program. The Coordinator works under minimal direction of the Manager of Education Programs and the Program Directors. The GME Program Coordinator I is considered a member of the fellowship leadership team and is responsible for the coordination and administration of the accredited/non‑accredited fellowship programs. Ideal candidates have prior Graduate Medical Education experience in an academic medical center or healthcare setting.
WHY UT SOUTHWESTERN? UT Southwestern offers a culture of teamwork, professionalism, and a rewarding career. Ranked as the number 1 hospital in the Dallas‑Fort Worth area, the institution provides competitive benefits, including healthcare, PTO, on‑site childcare, wage merit increases, and many additional opportunities for career growth.
Job Summary With oversight from the Program Director, the Graduate Medical Education Program Coordinator I is a member of the leadership team and is responsible for the coordination and administration of the residency/fellowship training program, ensuring program success.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Education Associate's Degree in Business Administration, Healthcare Administration, or related field (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate’s degree)
Experience 3 years related experience required (Bachelor’s degree may substitute for required experience). May be required to submit to a federal background investigation.
Preferred
Education Bachelor’s Degree
Experience Proficiency with Microsoft Office, PeopleSoft, MedHub or other RMS, and familiarity with ACGME, TMB, and NRMP policies.
Job Duties
Lead administrative responsibilities for the GME residency/fellowship program.
Manage daily operations and activities of the GME residency/fellowship program(s).
Serve as liaison with learners, faculty, staff, and the ACGME.
Assist the Program Director and other GME coordinators in design, implementation, and management of administrative/academic operations.
Coordinate educational activities (e.g., didactic conference schedule, Grand Rounds) that support the program’s curriculum and meet ACGME requirements.
Provide guidance to residents/fellows on program policies and non‑clinical aspects.
Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS).
Coordinate accreditation activities including ACGME site visits, self‑studies, internal reviews, annual program reviews, etc.
Assist the Program Director in monitoring and reporting Resident Wellness outcomes for compliance.
Develop understanding of ACGME policies and procedures, including Common Program Requirements and Specialty‑Specific requirements.
Ensure GME and departmental policies and procedures are communicated and available to faculty, residents/fellows, and staff.
Coordinate resident/fellow recruitment and selection process.
Assist PD and faculty in planning program quality improvement projects.
Prepare Program Letters of Agreement with participating institutions and training sites, ensuring revisions as needed.
Track, document, and report educational activities for residents, supporting board certification, program accreditation, and GME compliance.
Use systems and reporting to inform the Program Director of compliance with organizations such as ACGME, AMA, NRMP, and others.
Utilize the RMS to record, maintain, and report all aspects of the training experience.
Maintain relationships with GME Office to remain compliant with all requirements for residents/fellows, visiting residents, and faculty.
Coordinate, organize, and schedule GME events including recruitment, orientation, graduation, retreats, conferences, and meetings, preparing and distributing materials.
Perform other duties as assigned.
Security and EEO Statements Security
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is an equal‑opportunity employer prohibiting discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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Position Summary & Preferred Qualifications/Experience As part of the Education Section, this position supports several neurology fellowship programs and a portion of the Adult Residency Program. The Coordinator works under minimal direction of the Manager of Education Programs and the Program Directors. The GME Program Coordinator I is considered a member of the fellowship leadership team and is responsible for the coordination and administration of the accredited/non‑accredited fellowship programs. Ideal candidates have prior Graduate Medical Education experience in an academic medical center or healthcare setting.
WHY UT SOUTHWESTERN? UT Southwestern offers a culture of teamwork, professionalism, and a rewarding career. Ranked as the number 1 hospital in the Dallas‑Fort Worth area, the institution provides competitive benefits, including healthcare, PTO, on‑site childcare, wage merit increases, and many additional opportunities for career growth.
Job Summary With oversight from the Program Director, the Graduate Medical Education Program Coordinator I is a member of the leadership team and is responsible for the coordination and administration of the residency/fellowship training program, ensuring program success.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Education Associate's Degree in Business Administration, Healthcare Administration, or related field (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate’s degree)
Experience 3 years related experience required (Bachelor’s degree may substitute for required experience). May be required to submit to a federal background investigation.
Preferred
Education Bachelor’s Degree
Experience Proficiency with Microsoft Office, PeopleSoft, MedHub or other RMS, and familiarity with ACGME, TMB, and NRMP policies.
Job Duties
Lead administrative responsibilities for the GME residency/fellowship program.
Manage daily operations and activities of the GME residency/fellowship program(s).
Serve as liaison with learners, faculty, staff, and the ACGME.
Assist the Program Director and other GME coordinators in design, implementation, and management of administrative/academic operations.
Coordinate educational activities (e.g., didactic conference schedule, Grand Rounds) that support the program’s curriculum and meet ACGME requirements.
Provide guidance to residents/fellows on program policies and non‑clinical aspects.
Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS).
Coordinate accreditation activities including ACGME site visits, self‑studies, internal reviews, annual program reviews, etc.
Assist the Program Director in monitoring and reporting Resident Wellness outcomes for compliance.
Develop understanding of ACGME policies and procedures, including Common Program Requirements and Specialty‑Specific requirements.
Ensure GME and departmental policies and procedures are communicated and available to faculty, residents/fellows, and staff.
Coordinate resident/fellow recruitment and selection process.
Assist PD and faculty in planning program quality improvement projects.
Prepare Program Letters of Agreement with participating institutions and training sites, ensuring revisions as needed.
Track, document, and report educational activities for residents, supporting board certification, program accreditation, and GME compliance.
Use systems and reporting to inform the Program Director of compliance with organizations such as ACGME, AMA, NRMP, and others.
Utilize the RMS to record, maintain, and report all aspects of the training experience.
Maintain relationships with GME Office to remain compliant with all requirements for residents/fellows, visiting residents, and faculty.
Coordinate, organize, and schedule GME events including recruitment, orientation, graduation, retreats, conferences, and meetings, preparing and distributing materials.
Perform other duties as assigned.
Security and EEO Statements Security
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is an equal‑opportunity employer prohibiting discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
#J-18808-Ljbffr