The University of Texas Southwestern Medical Center
Graduate Medical Education Program Coordinator I, Neurology
The University of Texas Southwestern Medical Center, Dallas, Texas, United States, 75215
Graduate Medical Education Program Coordinator I - Neurology
Department Summary
UT Southwestern Medical Center is one of the 10 best large employers in the United States and among the top 5 of healthcare employers, according to the America’s Best Employers 2022 list compiled by Forbes. UTSW is also ranked as the top healthcare employer for diversity in the US according to the America’s Best Employers for Diversity 2022 list compiled by Forbes and Statista; and we are the only healthcare institution listed among the top 20 employers nationally.
The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full‑time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O’Donnell Brain Institute, the department is building state‑of‑the‑art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy. In addition to its clinical services, the department is home to 3 residency programs (Adult Neurology, Child Neurology, Neuro‑Psych) and 12 fellowship programs (Post‑Graduate Training in Neurology). The Child Neurology program is overseen by the Division of Pediatric Neurology and the Neuro‑Psych residency is a collaborative endeavor with the Department of Psychiatry.
Position Summary & Preferred Qualifications/Experience As part of the Education Section, this position will be supporting several neurology fellowship programs and a portion of the Adult Residency Program. This position and will work under minimal direction of the Manager of Education Programs and the Program Directors. The GME Program Coordinator I is considered a member of the fellowship leadership team and as such is responsible for the coordination and administration of the accredited/non‑accredited fellowship programs. Ideal candidates would have previous Graduate Medical Education experience in an academic medical center or healthcare setting.
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY With oversight and direction from the Program Director, the Graduate Medical Education (GME) Program Coordinator I is a member of the leadership team of the program, is responsible for the coordination and administration of the accredited/non‑accredited residency/fellowship training program, and is critical to the success of the program.
BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare‑no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION Required
Education Associate's Degree In business administration, healthcare administration, or related field. (four years of administrative experience or 60 semester hours of college credit may substitute for an Associates Degree)
Experience 3 years Related experience required (Bachelors degree may substitute for required experience); and May be required to submit to a federal background investigation.
Preferred
Education Bachelor's Degree and
Experience Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub or other RMS, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.
JOB DUTIES
Serves as the lead administrative person for the GME residency/fellowship program.
Manages the daily operations and activities of the GME residency/fellowship program(s).
Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
Assists the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
Provides guidance to residents/fellows on program and GME policies, and non‑clinical aspects of the program.
Designs, delivers, and reports timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS)
Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty‑Specific requirements.
Ensures GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
Coordinates the resident/fellow recruitment and selection process.
Assists the PD and faculty in planning program quality improvement projects.
Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program‑level related organizations.
Utilizes the RMS to record, maintain and report on all aspects of the resident's/fellow's training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings. Prepares and distributes materials for conferences and lectures.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full‑time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O’Donnell Brain Institute, the department is building state‑of‑the‑art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy. In addition to its clinical services, the department is home to 3 residency programs (Adult Neurology, Child Neurology, Neuro‑Psych) and 12 fellowship programs (Post‑Graduate Training in Neurology). The Child Neurology program is overseen by the Division of Pediatric Neurology and the Neuro‑Psych residency is a collaborative endeavor with the Department of Psychiatry.
Position Summary & Preferred Qualifications/Experience As part of the Education Section, this position will be supporting several neurology fellowship programs and a portion of the Adult Residency Program. This position and will work under minimal direction of the Manager of Education Programs and the Program Directors. The GME Program Coordinator I is considered a member of the fellowship leadership team and as such is responsible for the coordination and administration of the accredited/non‑accredited fellowship programs. Ideal candidates would have previous Graduate Medical Education experience in an academic medical center or healthcare setting.
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY With oversight and direction from the Program Director, the Graduate Medical Education (GME) Program Coordinator I is a member of the leadership team of the program, is responsible for the coordination and administration of the accredited/non‑accredited residency/fellowship training program, and is critical to the success of the program.
BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare‑no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION Required
Education Associate's Degree In business administration, healthcare administration, or related field. (four years of administrative experience or 60 semester hours of college credit may substitute for an Associates Degree)
Experience 3 years Related experience required (Bachelors degree may substitute for required experience); and May be required to submit to a federal background investigation.
Preferred
Education Bachelor's Degree and
Experience Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub or other RMS, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.
JOB DUTIES
Serves as the lead administrative person for the GME residency/fellowship program.
Manages the daily operations and activities of the GME residency/fellowship program(s).
Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
Assists the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
Provides guidance to residents/fellows on program and GME policies, and non‑clinical aspects of the program.
Designs, delivers, and reports timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS)
Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty‑Specific requirements.
Ensures GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
Coordinates the resident/fellow recruitment and selection process.
Assists the PD and faculty in planning program quality improvement projects.
Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program‑level related organizations.
Utilizes the RMS to record, maintain and report on all aspects of the resident's/fellow's training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings. Prepares and distributes materials for conferences and lectures.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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