CHEMAS Trucking LLC
Accounts Receivable and Payables Specialist
CHEMAS Trucking LLC, Brownsville, Texas, United States, 78520
Area of Responsibility
Accounts Payable and Receivable Specialist General
Location: Brownsville Texas, USA Immediate Superior: Gerente de Desarrollo Empresarial // Business Development Manager Main Objectives
Ensure timely and accurate invoicing to customers for services provided and vendor invoices and payments. Maintain positive relationships with vendors and service providers. Optimize cash flow by scheduling payments efficiently while taking advantage of available discounts. Support financial reporting with accurate data on liabilities and payment activities. Assist in audit preparation by maintaining clear and organized records. Resolve payment issues and disputes promptly to maintain positive customer relationships. Monitor and manage customer credit limits to minimize financial risk. Reconcile accounts regularly to ensure accurate financial records and resolve discrepancies promptly. Provide management with clear and timely reports on accounts receivable status. Main Challenges
Managing late payments. Managing high volumes of invoices. Handling customer disputes. Resolving discrepancies between invoices and purchase orders or delivery receipts. Dealing with tight payment deadlines and vendor inquiries. Important External Contacts
Customers Third-Party Collection Agencies Vendors and Suppliers Fuel Card Providers Maintenance and Repair Service Providers Auditors Duties
Generate accurate customer invoices, including freight charges and additional fees; ensure timely payment processing and account application. Manage customer accounts by updating information, monitoring credit limits, and following up on overdue balances through reminders and dispute resolution. Reconcile accounts, prepare aging and status reports, and maintain compliance with industry regulations and company policies. Communicate with customers regarding billing inquiries, payment arrangements, and collections. Review, code, and process vendor invoices (fuel, maintenance, tolls, leasing, third-party services), ensuring accuracy by matching purchase orders and delivery confirmations. Schedule and process vendor payments (checks, ACH, wire transfers) in accordance with terms; prioritize to avoid late fees or service interruptions. Reconcile vendor statements, resolve discrepancies, and maintain detailed transaction records. Collaborate with operations, procurement, and finance teams to ensure accurate billing and invoice approvals. Support month-end and year-end closing procedures by providing timely and accurate accounts payable and receivable data. Competence Profile
Education: High school diploma or equivalent (Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred). Language: English and Spanish required. Training: QuickBooks Online, Tableau or PowerBI. Experience: 1-3 years of experience in accounting. Leadership skills: Flexibility and adaptability to change, tolerance and respect, teamwork, ethics and honesty, communication skills, negotiation, motivation, problem-solving ability, achievement of results.
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Accounts Payable and Receivable Specialist General
Location: Brownsville Texas, USA Immediate Superior: Gerente de Desarrollo Empresarial // Business Development Manager Main Objectives
Ensure timely and accurate invoicing to customers for services provided and vendor invoices and payments. Maintain positive relationships with vendors and service providers. Optimize cash flow by scheduling payments efficiently while taking advantage of available discounts. Support financial reporting with accurate data on liabilities and payment activities. Assist in audit preparation by maintaining clear and organized records. Resolve payment issues and disputes promptly to maintain positive customer relationships. Monitor and manage customer credit limits to minimize financial risk. Reconcile accounts regularly to ensure accurate financial records and resolve discrepancies promptly. Provide management with clear and timely reports on accounts receivable status. Main Challenges
Managing late payments. Managing high volumes of invoices. Handling customer disputes. Resolving discrepancies between invoices and purchase orders or delivery receipts. Dealing with tight payment deadlines and vendor inquiries. Important External Contacts
Customers Third-Party Collection Agencies Vendors and Suppliers Fuel Card Providers Maintenance and Repair Service Providers Auditors Duties
Generate accurate customer invoices, including freight charges and additional fees; ensure timely payment processing and account application. Manage customer accounts by updating information, monitoring credit limits, and following up on overdue balances through reminders and dispute resolution. Reconcile accounts, prepare aging and status reports, and maintain compliance with industry regulations and company policies. Communicate with customers regarding billing inquiries, payment arrangements, and collections. Review, code, and process vendor invoices (fuel, maintenance, tolls, leasing, third-party services), ensuring accuracy by matching purchase orders and delivery confirmations. Schedule and process vendor payments (checks, ACH, wire transfers) in accordance with terms; prioritize to avoid late fees or service interruptions. Reconcile vendor statements, resolve discrepancies, and maintain detailed transaction records. Collaborate with operations, procurement, and finance teams to ensure accurate billing and invoice approvals. Support month-end and year-end closing procedures by providing timely and accurate accounts payable and receivable data. Competence Profile
Education: High school diploma or equivalent (Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred). Language: English and Spanish required. Training: QuickBooks Online, Tableau or PowerBI. Experience: 1-3 years of experience in accounting. Leadership skills: Flexibility and adaptability to change, tolerance and respect, teamwork, ethics and honesty, communication skills, negotiation, motivation, problem-solving ability, achievement of results.
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