VanderHouwen
Sr. Recruiter with VanderHouwen. Actively hiring Administrative and Clerical candidates for contract opportunities.
Snapshot
Direct hire
Role is on-site in Milwaukie, Oregon. No remote or relocation options.
Timber / Lumber Industry experience highly desired.
Supervisory experience required.
This is a Sales and Operations Support role.
Up to $36 an hour.
Our client is seeking a Sales Operations Supervisor to lead daily sales support activities while ensuring accuracy, efficiency, and exceptional service across the sales operations function. This role oversees Sales Assistants, coordinates critical order-to-invoice workflows, and provides the reporting and operational oversight needed to support internal teams and customer requirements. The ideal candidate brings a blend of supervisory experience, strong operational judgment, and a hands‑on approach to managing sales support processes.
Responsibilities
Supervise day‑to‑day sales support functions, ensuring orders, invoicing, delivery updates, and customer communications are completed accurately and on schedule.
Provide direct oversight, coaching, and development for Sales Assistants, supporting performance management and skills growth.
Review team output for compliance, data accuracy, and adherence to internal standards and customer requirements.
Manage workload distribution and adjust assignments to maintain efficiency and balanced team operations.
Serve as the primary escalation point for customer, vendor, or workflow issues requiring leadership attention.
Coordinate order requirements using internal systems, including delivery tracking, documentation routing, and change order processing.
Oversee preparation of credits, debits, claims, lien releases, and other sales support documents.
Ensure timely, accurate billing through invoice validation, shipment processing, vendor payments, and account reconciliation.
Prepare monthly job status updates, billing summaries, and account reports to support management decisions.
Generate performance metrics and process‑improvement recommendations based on team accuracy, turnaround times, and workload data.
Maintain organized records, job files, bid archives, and document workflows across assigned systems.
Enter and proof bid information prior to release and maintain bid documentation with a high level of accuracy.
Support cross‑functional teams, including sales, logistics, operations, and credit, by providing timely updates and coordinated documentation.
Assist with ad hoc reporting and special projects aligned with departmental and business priorities.
Qualifications
5+ years of progressive experience in sales support, logistics coordination, or operational roles, preferably within building materials, distribution, or similar industries.
2+ years of supervisory or lead experience, including training, coaching, and workload management responsibilities.
Strong proficiency with Microsoft Office, particularly Excel, with the ability to build reports, analyze data, and reconcile accounts.
Demonstrated ability to streamline processes, improve workflow accuracy, and introduce operational efficiencies.
Familiarity with lien releases, claims processes, and industry‑specific compliance practices.
Exceptional organizational skills, with the ability to prioritize multiple tasks in a fast‑paced environment.
Strong analytical mindset and attention to detail, especially when preparing invoices, reviewing documentation, or resolving discrepancies.
Effective conflict‑resolution and problem‑solving capabilities, with a professional approach to managing escalations.
Ability to collaborate across sales, operations, logistics, and credit teams while maintaining strong customer and vendor communication.
Comfortable preparing routine and ad hoc management reports with clarity and accuracy.
Excellent written and verbal communication skills, with the ability to interact across all levels of the organization.
Ability to handle confidential information discreetly and work extended hours when deadlines require.
Salary: $31-$36/hr. + Bonus (DOE)
Benefits are available to eligible full‑time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long‑term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award‑winning, Women & Diversity‑Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E‑Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Sales, Management, and Production
Industries: Wholesale Raw Farm Products, Farming, Ranching, Forestry, and Farming
#J-18808-Ljbffr
Direct hire
Role is on-site in Milwaukie, Oregon. No remote or relocation options.
Timber / Lumber Industry experience highly desired.
Supervisory experience required.
This is a Sales and Operations Support role.
Up to $36 an hour.
Our client is seeking a Sales Operations Supervisor to lead daily sales support activities while ensuring accuracy, efficiency, and exceptional service across the sales operations function. This role oversees Sales Assistants, coordinates critical order-to-invoice workflows, and provides the reporting and operational oversight needed to support internal teams and customer requirements. The ideal candidate brings a blend of supervisory experience, strong operational judgment, and a hands‑on approach to managing sales support processes.
Responsibilities
Supervise day‑to‑day sales support functions, ensuring orders, invoicing, delivery updates, and customer communications are completed accurately and on schedule.
Provide direct oversight, coaching, and development for Sales Assistants, supporting performance management and skills growth.
Review team output for compliance, data accuracy, and adherence to internal standards and customer requirements.
Manage workload distribution and adjust assignments to maintain efficiency and balanced team operations.
Serve as the primary escalation point for customer, vendor, or workflow issues requiring leadership attention.
Coordinate order requirements using internal systems, including delivery tracking, documentation routing, and change order processing.
Oversee preparation of credits, debits, claims, lien releases, and other sales support documents.
Ensure timely, accurate billing through invoice validation, shipment processing, vendor payments, and account reconciliation.
Prepare monthly job status updates, billing summaries, and account reports to support management decisions.
Generate performance metrics and process‑improvement recommendations based on team accuracy, turnaround times, and workload data.
Maintain organized records, job files, bid archives, and document workflows across assigned systems.
Enter and proof bid information prior to release and maintain bid documentation with a high level of accuracy.
Support cross‑functional teams, including sales, logistics, operations, and credit, by providing timely updates and coordinated documentation.
Assist with ad hoc reporting and special projects aligned with departmental and business priorities.
Qualifications
5+ years of progressive experience in sales support, logistics coordination, or operational roles, preferably within building materials, distribution, or similar industries.
2+ years of supervisory or lead experience, including training, coaching, and workload management responsibilities.
Strong proficiency with Microsoft Office, particularly Excel, with the ability to build reports, analyze data, and reconcile accounts.
Demonstrated ability to streamline processes, improve workflow accuracy, and introduce operational efficiencies.
Familiarity with lien releases, claims processes, and industry‑specific compliance practices.
Exceptional organizational skills, with the ability to prioritize multiple tasks in a fast‑paced environment.
Strong analytical mindset and attention to detail, especially when preparing invoices, reviewing documentation, or resolving discrepancies.
Effective conflict‑resolution and problem‑solving capabilities, with a professional approach to managing escalations.
Ability to collaborate across sales, operations, logistics, and credit teams while maintaining strong customer and vendor communication.
Comfortable preparing routine and ad hoc management reports with clarity and accuracy.
Excellent written and verbal communication skills, with the ability to interact across all levels of the organization.
Ability to handle confidential information discreetly and work extended hours when deadlines require.
Salary: $31-$36/hr. + Bonus (DOE)
Benefits are available to eligible full‑time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long‑term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award‑winning, Women & Diversity‑Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E‑Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Sales, Management, and Production
Industries: Wholesale Raw Farm Products, Farming, Ranching, Forestry, and Farming
#J-18808-Ljbffr