Mechanical One
Accounts Payable Manager (AI-Driven AP Transformation)
Mechanical One, Florida, New York, United States
Position Overview
The
Accounts Payable Manager
will lead all AP functions across multiple entities, ensuring accuracy, timeliness, and compliance while driving a strategic roadmap for automation and AI integration. The ideal candidate will have deep experience with high-volume AP, ERP systems, vendor management, and building technology-enabled processes that scale.
This leader will partner closely with the Controller, CFO, Purchasing, Warehouse, Operations, and IT to create a seamless, intelligent AP workflow from purchase order to payment.
Key Responsibilities Accounts Payable Operations
Oversee end-to-end AP for multiple business units.
Ensure timely processing of invoices, credits, statements, and payments.
Lead the weekly payment cycle (ACH, check, virtual card, etc.).
Reconcile vendor accounts and resolve discrepancies proactively.
Maintain AP aging, cash requirements reports, and month-end close schedules.
Partner with Purchasing and Warehousing to ensure accurate 3‑way match controls.
AI, Automation & Systems Leadership
Implement AI‑driven tools to streamline invoice intake, OCR capture, coding, and exception handling.
Design workflows using automation platforms (ServiceTitan, Bolt, QuickBooks, Sage Intacct, or similar).
Collaborate with IT to evaluate and deploy AP automation solutions.
Define the future‑state AP process with measurable KPIs (cycle time, accuracy, duplicate prevention, exception rate, etc.).
Establish controls that improve speed without compromising audit readiness.
People Leadership
Lead, coach, and develop a small AP team.
Create a culture of accuracy, ownership, and speed.
Set clear expectations and accountability metrics.
Vendor Relations
Serve as the primary point of contact for vendor billing issues.
Maintain strong relationships with key suppliers.
Ensure accurate application of rebates, credits, pricing, and terms.
Support annual vendor negotiations with clean reporting and data.
Requirements
5+ years of progressive AP experience; 2+ years in a leadership or supervisory role.
Experience implementing AI, OCR, or automation tools in finance/AP.
Strong background with mid‑market ERP platforms (Intacct, QuickBooks Enterprise, NetSuite, or similar).
Experience in high‑volume, multi‑entity environments preferred.
Strong analytical skills and the ability to build dashboards/KPIs.
Construction, manufacturing, or trades industry experience is a plus.
Excellent communication and vendor management skills.
High personal integrity and a bias for speed, accuracy, and continuous improvement.
What We Offer
Competitive salary and performance‑based incentives.
Full benefits package (health, dental, vision, 401k).
High‑growth environment with real ownership and influence.
Opportunity to lead Mechanical One’s AI‑driven financial transformation.
A culture built on clarity, accountability, and doing things the right way.
How to Apply Send your resume and a brief note on your AP and automation experience to:
careers@mechanicalone.com
#J-18808-Ljbffr
Accounts Payable Manager
will lead all AP functions across multiple entities, ensuring accuracy, timeliness, and compliance while driving a strategic roadmap for automation and AI integration. The ideal candidate will have deep experience with high-volume AP, ERP systems, vendor management, and building technology-enabled processes that scale.
This leader will partner closely with the Controller, CFO, Purchasing, Warehouse, Operations, and IT to create a seamless, intelligent AP workflow from purchase order to payment.
Key Responsibilities Accounts Payable Operations
Oversee end-to-end AP for multiple business units.
Ensure timely processing of invoices, credits, statements, and payments.
Lead the weekly payment cycle (ACH, check, virtual card, etc.).
Reconcile vendor accounts and resolve discrepancies proactively.
Maintain AP aging, cash requirements reports, and month-end close schedules.
Partner with Purchasing and Warehousing to ensure accurate 3‑way match controls.
AI, Automation & Systems Leadership
Implement AI‑driven tools to streamline invoice intake, OCR capture, coding, and exception handling.
Design workflows using automation platforms (ServiceTitan, Bolt, QuickBooks, Sage Intacct, or similar).
Collaborate with IT to evaluate and deploy AP automation solutions.
Define the future‑state AP process with measurable KPIs (cycle time, accuracy, duplicate prevention, exception rate, etc.).
Establish controls that improve speed without compromising audit readiness.
People Leadership
Lead, coach, and develop a small AP team.
Create a culture of accuracy, ownership, and speed.
Set clear expectations and accountability metrics.
Vendor Relations
Serve as the primary point of contact for vendor billing issues.
Maintain strong relationships with key suppliers.
Ensure accurate application of rebates, credits, pricing, and terms.
Support annual vendor negotiations with clean reporting and data.
Requirements
5+ years of progressive AP experience; 2+ years in a leadership or supervisory role.
Experience implementing AI, OCR, or automation tools in finance/AP.
Strong background with mid‑market ERP platforms (Intacct, QuickBooks Enterprise, NetSuite, or similar).
Experience in high‑volume, multi‑entity environments preferred.
Strong analytical skills and the ability to build dashboards/KPIs.
Construction, manufacturing, or trades industry experience is a plus.
Excellent communication and vendor management skills.
High personal integrity and a bias for speed, accuracy, and continuous improvement.
What We Offer
Competitive salary and performance‑based incentives.
Full benefits package (health, dental, vision, 401k).
High‑growth environment with real ownership and influence.
Opportunity to lead Mechanical One’s AI‑driven financial transformation.
A culture built on clarity, accountability, and doing things the right way.
How to Apply Send your resume and a brief note on your AP and automation experience to:
careers@mechanicalone.com
#J-18808-Ljbffr