Charles R. Drew University of Medicine and Science
Program Manager - Pre-Clerkship and Clerkship Curriculum
Charles R. Drew University of Medicine and Science, Los Angeles, California, United States, 90079
Program Manager - Pre-Clerkship and Clerkship Curriculum
2 days ago – Be among the first 25 applicants
Mission Driven, Community Focused
About – Charles R. Drew University of Medicine and Science (cdrewu.edu)
Charles R. Drew University is located in the Watts‑Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under‑represented students. CDU offers the only historically black Doctor of Medicine program west of the Mississippi and is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.
Job Summary The Undergraduate Medical Education (UME) program manager is an essential team member within the Office of Medical Education that participates in an array of administrative oversight functions as leader of the Pre‑clerkship or Clerkship Curriculum team. Under the direction of the Director, Office of Medical Education, the UME manager will assist in all aspects of the Pre‑clerkship or Clerkship curriculum.
Office Of Medical Education Support
Collaborate with the Director of the Office of Medical Education to manage pre‑clerkship or clerkship curricular activities and the designated team of pre‑clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished.
Oversee curriculum coordinators and ensure administrative support is provided to the Pre‑Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC.
Oversee the team of Pre‑Clerkship or Clerkship Coordinators to administer on‑boarding logistics for new students and liaise between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their on‑boarding requirements at CDU College of Medicine and the Affiliated Clinical Sites.
Ensure the team of Pre‑Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid‑course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in a centralized student management system.
Support professional development efforts for the team of Pre‑Clerkship or Clerkship Coordinators, the designated Pre‑Clerkship or Clerkship Directors, Site Directors, Faculty and Administrative Staff.
Participate in Medical Education workshops and committees of the AAMC and produce curriculum reports in compliance with AAMC and LCME policies.
Lead Pre‑Clerkship Course or Clerkship Coordinator
Provide oversight, supervision and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education and research education.
Efficiently prepare and communicate curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students.
Oversee that course or clerkship coordinators prepare and disseminate course or clerkship materials and syllabi.
Schedule learning sessions, including room reservations.
Maintain online course materials in the learning management system (LMS).
Serve as the primary liaison between coordinators and students, faculty, and course co‑directors.
Coordinate exam preparation and evaluation process for all course or clerkships with timely submission of results, grades and narratives on students to meet curricular deadlines, including coordination of the proctoring of exams by the team of coordinators.
Ensure coordinators attend curricular committees and other meetings.
Manage coordinators’ attendance and participation in curricular committees and other meetings, and oversee coordinators’ curricular projects and tasks as assigned by the Assistant and Senior Associate Dean.
Essential Duties And Responsibilities Communication
Maintain web‑based communication for courses: update LMS, proofread for grammar, spelling, and errors; edit, facilitate, manage, and communicate group assignments and general course information; instruct and assist faculty in the use of the LMS; submit grades into the Student Information System (SIS) and monitor SIS schedule.
Assist with COM activities as directed by the Director of the Office of Medical Education.
Assigned Task
Oversee that the team of Course or Clerkship Coordinators attend to scheduling, daily schedules, and day‑to‑day functions of the coordinators, ensuring that all necessary facilities are reserved and operational for course sessions.
Ensure the team assembles and distributes course materials including syllabi in multiple formats and maintains knowledge of educational space, equipment availability, and troubleshooting.
Communicate with faculty and guests in advance to arrange for their needs and troubleshoot logistical issues.
Provide overall administrative support to Course Directors, including file maintenance, exam facilitation, annual review preparation, purchasing of supplies and services, and coordination of academic components.
Coordinate coaching, meetings, and material preparation for course-related meetings, set up/restoration, refreshments, and communicate academic performance issues to directors and administrators.
Staff Level Core Competencies Service
Represent the university in a positive manner focusing on our core values which drive innovation and discovery, respect people, serve our community, value integrity, and embrace diversity and inclusion.
Safety & Quality
Contribute to the overall organization’s process improvement activities and demonstrate critical thinking skills in identifying and analyzing problems and recommending solutions.
Promote a culture of safety by identifying safety and security risks proactively and working to prevent injuries and harm to patients, visitors, or members of the university community; observe patient safety goals and commit to safe behavior and standards.
People
Demonstrate leadership ability and communication skills to create an appropriate team environment among the coordinators they oversee.
Demonstrate sensitivity to patient/family special needs and the ability to address each patient’s special needs.
Takes an active role in personal and professional development and completes mandatory education requirements within the designated time frame.
Use ethical principles to guide decisions and actions; recognize the value of each individual within a diverse and multicultural environment; treat others with respect and dignity; support the university code of conduct and our mission, vision, and values.
Demonstrate effective communication skills when interacting with customers, visitors, patients and co‑workers; give and accept constructive feedback to the team of coordinators; welcome and assist with orientation of new staff.
Other Duties And Responsibilities
Perform other duties as assigned.
Education
Minimum: Bachelor’s degree from a regionally accredited institution.
Preferred: Master’s degree from a regionally accredited institution.
Experience
Minimum: 1 year of managerial and/or senior administrative experience in a health care or higher education setting. At least 3 years of relevant work experience in a health care or higher education setting.
Preferred: 2 years of managerial and/or senior administrative experience in a health care or higher education setting.
Knowledge/Abilities/Skills
Excellent written/oral communication.
Analytical and computer skills.
Advanced skills in spreadsheets, databases and scheduling tools.
Complexity
The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional stooping, frequent standing, constant walking, sitting, climbing, reaching high/low levels, finger movement, speaking clearly, hearing conversationally, seeing far and near.
Work Environment
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to work in confined space.
Mental Demands
Frequent variety of unrelated tasks, constant calculation, interrupted work, a variety of interrelated tasks, use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Special Requirements
Ability to work effectively with a diverse community.
COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, proof of the newest COVID-19 booster will be required for CDU students, faculty, and staff entry to the CDU campus. Requests for disability and religious accommodations will be evaluated consistent with the law and University policies and procedures.
On-site position.
Compensation
$70,000.00 - $85,000.00
Position Status
Full Time
EEO Statement Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.
Fair Chance Statement Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU Covid-19 requirements as described on the CDU Covid-19 webpage. Please visit the CDU Return to Camp.
COVID-19 Requirements As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. Proof of a current COVID-19 booster is required for campus entry. Requests for disability and religious accommodations will be evaluated consistent with the law and University policies.
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Mission Driven, Community Focused
About – Charles R. Drew University of Medicine and Science (cdrewu.edu)
Charles R. Drew University is located in the Watts‑Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under‑represented students. CDU offers the only historically black Doctor of Medicine program west of the Mississippi and is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.
Job Summary The Undergraduate Medical Education (UME) program manager is an essential team member within the Office of Medical Education that participates in an array of administrative oversight functions as leader of the Pre‑clerkship or Clerkship Curriculum team. Under the direction of the Director, Office of Medical Education, the UME manager will assist in all aspects of the Pre‑clerkship or Clerkship curriculum.
Office Of Medical Education Support
Collaborate with the Director of the Office of Medical Education to manage pre‑clerkship or clerkship curricular activities and the designated team of pre‑clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished.
Oversee curriculum coordinators and ensure administrative support is provided to the Pre‑Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC.
Oversee the team of Pre‑Clerkship or Clerkship Coordinators to administer on‑boarding logistics for new students and liaise between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their on‑boarding requirements at CDU College of Medicine and the Affiliated Clinical Sites.
Ensure the team of Pre‑Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid‑course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in a centralized student management system.
Support professional development efforts for the team of Pre‑Clerkship or Clerkship Coordinators, the designated Pre‑Clerkship or Clerkship Directors, Site Directors, Faculty and Administrative Staff.
Participate in Medical Education workshops and committees of the AAMC and produce curriculum reports in compliance with AAMC and LCME policies.
Lead Pre‑Clerkship Course or Clerkship Coordinator
Provide oversight, supervision and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education and research education.
Efficiently prepare and communicate curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students.
Oversee that course or clerkship coordinators prepare and disseminate course or clerkship materials and syllabi.
Schedule learning sessions, including room reservations.
Maintain online course materials in the learning management system (LMS).
Serve as the primary liaison between coordinators and students, faculty, and course co‑directors.
Coordinate exam preparation and evaluation process for all course or clerkships with timely submission of results, grades and narratives on students to meet curricular deadlines, including coordination of the proctoring of exams by the team of coordinators.
Ensure coordinators attend curricular committees and other meetings.
Manage coordinators’ attendance and participation in curricular committees and other meetings, and oversee coordinators’ curricular projects and tasks as assigned by the Assistant and Senior Associate Dean.
Essential Duties And Responsibilities Communication
Maintain web‑based communication for courses: update LMS, proofread for grammar, spelling, and errors; edit, facilitate, manage, and communicate group assignments and general course information; instruct and assist faculty in the use of the LMS; submit grades into the Student Information System (SIS) and monitor SIS schedule.
Assist with COM activities as directed by the Director of the Office of Medical Education.
Assigned Task
Oversee that the team of Course or Clerkship Coordinators attend to scheduling, daily schedules, and day‑to‑day functions of the coordinators, ensuring that all necessary facilities are reserved and operational for course sessions.
Ensure the team assembles and distributes course materials including syllabi in multiple formats and maintains knowledge of educational space, equipment availability, and troubleshooting.
Communicate with faculty and guests in advance to arrange for their needs and troubleshoot logistical issues.
Provide overall administrative support to Course Directors, including file maintenance, exam facilitation, annual review preparation, purchasing of supplies and services, and coordination of academic components.
Coordinate coaching, meetings, and material preparation for course-related meetings, set up/restoration, refreshments, and communicate academic performance issues to directors and administrators.
Staff Level Core Competencies Service
Represent the university in a positive manner focusing on our core values which drive innovation and discovery, respect people, serve our community, value integrity, and embrace diversity and inclusion.
Safety & Quality
Contribute to the overall organization’s process improvement activities and demonstrate critical thinking skills in identifying and analyzing problems and recommending solutions.
Promote a culture of safety by identifying safety and security risks proactively and working to prevent injuries and harm to patients, visitors, or members of the university community; observe patient safety goals and commit to safe behavior and standards.
People
Demonstrate leadership ability and communication skills to create an appropriate team environment among the coordinators they oversee.
Demonstrate sensitivity to patient/family special needs and the ability to address each patient’s special needs.
Takes an active role in personal and professional development and completes mandatory education requirements within the designated time frame.
Use ethical principles to guide decisions and actions; recognize the value of each individual within a diverse and multicultural environment; treat others with respect and dignity; support the university code of conduct and our mission, vision, and values.
Demonstrate effective communication skills when interacting with customers, visitors, patients and co‑workers; give and accept constructive feedback to the team of coordinators; welcome and assist with orientation of new staff.
Other Duties And Responsibilities
Perform other duties as assigned.
Education
Minimum: Bachelor’s degree from a regionally accredited institution.
Preferred: Master’s degree from a regionally accredited institution.
Experience
Minimum: 1 year of managerial and/or senior administrative experience in a health care or higher education setting. At least 3 years of relevant work experience in a health care or higher education setting.
Preferred: 2 years of managerial and/or senior administrative experience in a health care or higher education setting.
Knowledge/Abilities/Skills
Excellent written/oral communication.
Analytical and computer skills.
Advanced skills in spreadsheets, databases and scheduling tools.
Complexity
The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional stooping, frequent standing, constant walking, sitting, climbing, reaching high/low levels, finger movement, speaking clearly, hearing conversationally, seeing far and near.
Work Environment
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to work in confined space.
Mental Demands
Frequent variety of unrelated tasks, constant calculation, interrupted work, a variety of interrelated tasks, use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Special Requirements
Ability to work effectively with a diverse community.
COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, proof of the newest COVID-19 booster will be required for CDU students, faculty, and staff entry to the CDU campus. Requests for disability and religious accommodations will be evaluated consistent with the law and University policies and procedures.
On-site position.
Compensation
$70,000.00 - $85,000.00
Position Status
Full Time
EEO Statement Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.
Fair Chance Statement Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU Covid-19 requirements as described on the CDU Covid-19 webpage. Please visit the CDU Return to Camp.
COVID-19 Requirements As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. Proof of a current COVID-19 booster is required for campus entry. Requests for disability and religious accommodations will be evaluated consistent with the law and University policies.
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