Inside Higher Ed
Job Title
Office Manager – MCG – Otolaryngology
About the University About us.
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today.
Our mission and values
can be found at https://www.augusta.edu/about/mission.php, which make Augusta University an institution like no other.
Job Summary The Office Manager is responsible for daily oversight of the Otolaryngology academic office, supervises administrative staff, serves as Associate Editor for the department newsletter, and coordinates multiple faculty, fellow, and staff processes/functions.
Responsibilities
Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work‐hours/leave via OneUSG and TimeNet.
Coordinate Faculty Promotion and Tenure process, Faculty/Fellow Recruitment efforts, CME events and symposia, and in/out processing & orientation for new faculty, fellows, and staff.
Maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules, and perform other duties as assigned.
Maintain Faculty, Fellow, Resident, and Staff travel and leave sheets; compose and distribute Faculty/Fellow Away Dates memo, enter and/or approve exempt leave dates in OneUSG and TimeNet, and coordinate/log faculty OC and OA events.
Serve as Associate Editor for the departmental newsletter "The OTO Observer"—compile newsworthy information for the newsletter and email announcements.
Hold and maintain departmental p‑card, maintain all necessary documentation and reports for p‑card activity.
Assist Department Administrator and Business Manager as needed.
Required Qualifications
Bachelor's degree from an accredited college or university plus one year of progressive office experience, including supervisory experience.
OR an Associate degree and seven years of progressive office experience, including supervisory experience.
Preferred Qualifications
Experience in an academic medical or surgical setting.
Knowledge, Skills & Abilities
Proficient in Microsoft Office and other computer software/databases.
Medical terminology and transcription.
Excellent interpersonal, written, and verbal communication skills.
Customer service experience/skills to deal with faculty, staff, residents and patients.
Strong organizational and communication skills.
Ability to maintain confidentiality, be detail oriented, work under deadlines, and coordinate multiple concurrent projects and tasks.
Shift / Salary / Benefits
Shift: Days; Monday – Friday (outside‑of‑normal business hours may be required).
Salary: $42,200 – $45,884.80 annually (Pay Band B7).
Recruitment period: Until Filled.
Benefits include health, dental, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full‑time employees in good standing may also be eligible for the Tuition Assistance Program.
Conditions of Employment
Successful completion of a background check prior to starting with Augusta University.
Credit check required for positions of trust and/or Purchase Card usage.
Motor‑vehicle reports required for positions that require driving an Augusta University vehicle.
Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework; foreign institution‑trained candidates may need educational/credential evaluation.
All employees must ensure confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during and beyond their employment.
Credit Check For this position, a satisfactory Consumer Credit check is required.
Other Information This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient‑ and family‑centered care institution, where employees partner every day with patients and families for success. Augusta University is a tobacco‑free environment; use of any tobacco products on campus is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply To apply, please visit
our careers portal . For external applicants, select "University Faculty & Staff > External Applicants"; for current employees, select "University Faculty & Staff > Internal Applicants". Contact 706‑721‑9365 for further assistance.
#J-18808-Ljbffr
About the University About us.
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today.
Our mission and values
can be found at https://www.augusta.edu/about/mission.php, which make Augusta University an institution like no other.
Job Summary The Office Manager is responsible for daily oversight of the Otolaryngology academic office, supervises administrative staff, serves as Associate Editor for the department newsletter, and coordinates multiple faculty, fellow, and staff processes/functions.
Responsibilities
Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work‐hours/leave via OneUSG and TimeNet.
Coordinate Faculty Promotion and Tenure process, Faculty/Fellow Recruitment efforts, CME events and symposia, and in/out processing & orientation for new faculty, fellows, and staff.
Maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules, and perform other duties as assigned.
Maintain Faculty, Fellow, Resident, and Staff travel and leave sheets; compose and distribute Faculty/Fellow Away Dates memo, enter and/or approve exempt leave dates in OneUSG and TimeNet, and coordinate/log faculty OC and OA events.
Serve as Associate Editor for the departmental newsletter "The OTO Observer"—compile newsworthy information for the newsletter and email announcements.
Hold and maintain departmental p‑card, maintain all necessary documentation and reports for p‑card activity.
Assist Department Administrator and Business Manager as needed.
Required Qualifications
Bachelor's degree from an accredited college or university plus one year of progressive office experience, including supervisory experience.
OR an Associate degree and seven years of progressive office experience, including supervisory experience.
Preferred Qualifications
Experience in an academic medical or surgical setting.
Knowledge, Skills & Abilities
Proficient in Microsoft Office and other computer software/databases.
Medical terminology and transcription.
Excellent interpersonal, written, and verbal communication skills.
Customer service experience/skills to deal with faculty, staff, residents and patients.
Strong organizational and communication skills.
Ability to maintain confidentiality, be detail oriented, work under deadlines, and coordinate multiple concurrent projects and tasks.
Shift / Salary / Benefits
Shift: Days; Monday – Friday (outside‑of‑normal business hours may be required).
Salary: $42,200 – $45,884.80 annually (Pay Band B7).
Recruitment period: Until Filled.
Benefits include health, dental, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full‑time employees in good standing may also be eligible for the Tuition Assistance Program.
Conditions of Employment
Successful completion of a background check prior to starting with Augusta University.
Credit check required for positions of trust and/or Purchase Card usage.
Motor‑vehicle reports required for positions that require driving an Augusta University vehicle.
Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework; foreign institution‑trained candidates may need educational/credential evaluation.
All employees must ensure confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during and beyond their employment.
Credit Check For this position, a satisfactory Consumer Credit check is required.
Other Information This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient‑ and family‑centered care institution, where employees partner every day with patients and families for success. Augusta University is a tobacco‑free environment; use of any tobacco products on campus is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply To apply, please visit
our careers portal . For external applicants, select "University Faculty & Staff > External Applicants"; for current employees, select "University Faculty & Staff > Internal Applicants". Contact 706‑721‑9365 for further assistance.
#J-18808-Ljbffr