Northwest Indian College
Accounting Support Specialist-Campus Cashier
Northwest Indian College, Bellingham, Washington, us, 98227
Accounting Support Specialist-Campus Cashier
Scope of Work:
The Accounting Support Specialist - Campus Cashier is responsible for performing cashiering functions and receptionist duties in the Business Office. The position serves as backup for both the accounts payable and receivable positions, assists with clerical functions for the Business Office, and has other miscellaneous duties as directed. Consistently good attendance is required.
This position reports to the Finance Manager. The position requires interaction with students, the public, college vendors, and other college staff. A high-quality level of customer service is required due to the visibility of the position.
Duties and Responsibilities
Perform fiscal-related clerical support and interoffice errands.
Provide front counter reception, including answering phone, referring calls, taking messages and completing scheduling as needed.
Accept student fees, payments – including credit card transactions for College and Foundation accounts, enter data/transactions in accounting system, and prepare for deposit.
Assist students with basic account questions in absence of other department staff.
Prepare checks and paperwork for proper disbursement; sort cancelled checks and maintain in filing system.
Photocopy and collate materials.
Pick up and sort mail daily.
Provide back‑up day‑to‑day functions of Account Receivable and Account Payable positions.
Assist with statement processing.
Check out College vehicles and enter vehicle mileage; act as contact with maintenance for repairs and/or vehicle maintenance.
Cover lunches of reception area as scheduled.
Order parts and replace Xerox parts when needed.
Order office supplies when needed.
Perform other duties as directed by supervisor.
Supervisory Responsibilities This job has no supervisory responsibilities.
Qualifications Required to Perform This Position Successfully
High School Graduate or GED certificate
Two years of previous fiscal‑related office work experience
Experience performing data entry and use of ten‑key, as well as proficiency using Excel, Word and basic accounting software
Ability to perform mathematical computations necessary to perform job tasks
Excellent written and verbal communication skills
Excellent interpersonal/people skills
Ability to work in a team environment to achieve strategic and departmental goals
Ability to work independently with minimum supervision
Ability to maintain confidentiality
Excellent organizational skills with the ability to handle multiple tasks
Consistent and regular attendance
Preferred Qualifications
Experience with Native American populations
Previous experience working with Native Americans in a college setting or in the community
Application Process Interested individuals should submit the following application materials directly to the NWIC Human Resources Office only.
Cover letter addressing how you meet the position qualifications
NWIC Application
NWIC Equal Employment Opportunity (EEO) form
Current and complete professional resume
Copies of college transcripts (can submit unofficial copies at time of application)
Three recommendations from persons, who are not members of your immediate family, who have firsthand knowledge of your qualifications for the position
If applicable to the position, provide copies of certificates/licenses/credentials
The job announcement and application forms are available online at www.nwic.edu/about-nwic/employment.
Seniorities and Employment Details Seniority Level: Entry level Employment Type: Full‑time Job Function: Accounting/Auditing and Finance Industry: Higher Education
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The Accounting Support Specialist - Campus Cashier is responsible for performing cashiering functions and receptionist duties in the Business Office. The position serves as backup for both the accounts payable and receivable positions, assists with clerical functions for the Business Office, and has other miscellaneous duties as directed. Consistently good attendance is required.
This position reports to the Finance Manager. The position requires interaction with students, the public, college vendors, and other college staff. A high-quality level of customer service is required due to the visibility of the position.
Duties and Responsibilities
Perform fiscal-related clerical support and interoffice errands.
Provide front counter reception, including answering phone, referring calls, taking messages and completing scheduling as needed.
Accept student fees, payments – including credit card transactions for College and Foundation accounts, enter data/transactions in accounting system, and prepare for deposit.
Assist students with basic account questions in absence of other department staff.
Prepare checks and paperwork for proper disbursement; sort cancelled checks and maintain in filing system.
Photocopy and collate materials.
Pick up and sort mail daily.
Provide back‑up day‑to‑day functions of Account Receivable and Account Payable positions.
Assist with statement processing.
Check out College vehicles and enter vehicle mileage; act as contact with maintenance for repairs and/or vehicle maintenance.
Cover lunches of reception area as scheduled.
Order parts and replace Xerox parts when needed.
Order office supplies when needed.
Perform other duties as directed by supervisor.
Supervisory Responsibilities This job has no supervisory responsibilities.
Qualifications Required to Perform This Position Successfully
High School Graduate or GED certificate
Two years of previous fiscal‑related office work experience
Experience performing data entry and use of ten‑key, as well as proficiency using Excel, Word and basic accounting software
Ability to perform mathematical computations necessary to perform job tasks
Excellent written and verbal communication skills
Excellent interpersonal/people skills
Ability to work in a team environment to achieve strategic and departmental goals
Ability to work independently with minimum supervision
Ability to maintain confidentiality
Excellent organizational skills with the ability to handle multiple tasks
Consistent and regular attendance
Preferred Qualifications
Experience with Native American populations
Previous experience working with Native Americans in a college setting or in the community
Application Process Interested individuals should submit the following application materials directly to the NWIC Human Resources Office only.
Cover letter addressing how you meet the position qualifications
NWIC Application
NWIC Equal Employment Opportunity (EEO) form
Current and complete professional resume
Copies of college transcripts (can submit unofficial copies at time of application)
Three recommendations from persons, who are not members of your immediate family, who have firsthand knowledge of your qualifications for the position
If applicable to the position, provide copies of certificates/licenses/credentials
The job announcement and application forms are available online at www.nwic.edu/about-nwic/employment.
Seniorities and Employment Details Seniority Level: Entry level Employment Type: Full‑time Job Function: Accounting/Auditing and Finance Industry: Higher Education
#J-18808-Ljbffr