Alliance Resource Group
Accounts Payable Specialist
Alliance Resource Group, Los Angeles, California, United States, 90079
Base pay range: $90,000.00/yr - $120,000.00/yr
Additional compensation: Annual Bonus
Contact: cbachner@allianceresourcegroup.com
A private family office is seeking a highly organized and detail‑oriented
Accounts Payable Specialist
to manage the full‑cycle accounts payable function across multiple entities, including operating companies, investment vehicles, trusts, and personal/household expenses. This role requires exceptional discretion, strong judgment, and the ability to operate in a fast‑paced, high‑touch UHNW environment.
The ideal candidate is service‑oriented, process‑driven, and comfortable handling sensitive financial information while partnering closely with internal stakeholders and external vendors.
Key Responsibilities
Process high‑volume and high‑value invoices across multiple entities with accuracy and timeliness
Code invoices to appropriate entities, GL accounts, cost centers, and projects
Prepare and process weekly check runs, ACH, wire payments, and manual disbursements
Manage urgent, time‑sensitive, and confidential payments as needed
Maintain organized digital and physical records of invoices, approvals, and payments
Serve as primary point of contact for vendor inquiries and payment issues
Set up and maintain vendor records, including W‑9 collection and verification
Coordinate with estate managers, household staff, executives, and advisors regarding bill payment
Ensure adherence to approval workflows and authorization protocols
Compliance, Reconciliations & Reporting
Assist with month‑end close by reconciling AP balances and resolving discrepancies
Support 1099 preparation and year‑end vendor reporting
Ensure compliance with internal controls, policies, and audit requirements
Partner with accounting team, external accountants, and auditors as needed
Serve as backup to the senior accountant
Process Improvement & Controls
Help document and refine AP processes, controls, and best practices
Identify opportunities to improve efficiency, accuracy, and reporting
Assist with special projects and system implementations as needed
Qualifications
5+ years of accounts payable experience, ideally within a family office, private equity, real estate, or multi‑entity environment
Strong understanding of AP processes, approvals, and controls
Experience with accounting systems (e.g., QuickBooks, NetSuite, Sage Intacct, Yardi, or similar)
High attention to detail with excellent organizational skills
Proven ability to handle confidential information with discretion
Strong communication and vendor‑management skills
Preferred
Experience supporting UHNW families or household/estate expenses
Familiarity with trust, investment, or real estate structures
Accounting or finance background
Experience with expense management platforms and electronic payment systems
Seniority level Not Applicable
Employment type Full‑time
Job function Accounting/Auditing
Industries Individual and Family Services
Benefits
Medical insurance
Vision insurance
401(k)
Location Los Angeles, CA
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Additional compensation: Annual Bonus
Contact: cbachner@allianceresourcegroup.com
A private family office is seeking a highly organized and detail‑oriented
Accounts Payable Specialist
to manage the full‑cycle accounts payable function across multiple entities, including operating companies, investment vehicles, trusts, and personal/household expenses. This role requires exceptional discretion, strong judgment, and the ability to operate in a fast‑paced, high‑touch UHNW environment.
The ideal candidate is service‑oriented, process‑driven, and comfortable handling sensitive financial information while partnering closely with internal stakeholders and external vendors.
Key Responsibilities
Process high‑volume and high‑value invoices across multiple entities with accuracy and timeliness
Code invoices to appropriate entities, GL accounts, cost centers, and projects
Prepare and process weekly check runs, ACH, wire payments, and manual disbursements
Manage urgent, time‑sensitive, and confidential payments as needed
Maintain organized digital and physical records of invoices, approvals, and payments
Serve as primary point of contact for vendor inquiries and payment issues
Set up and maintain vendor records, including W‑9 collection and verification
Coordinate with estate managers, household staff, executives, and advisors regarding bill payment
Ensure adherence to approval workflows and authorization protocols
Compliance, Reconciliations & Reporting
Assist with month‑end close by reconciling AP balances and resolving discrepancies
Support 1099 preparation and year‑end vendor reporting
Ensure compliance with internal controls, policies, and audit requirements
Partner with accounting team, external accountants, and auditors as needed
Serve as backup to the senior accountant
Process Improvement & Controls
Help document and refine AP processes, controls, and best practices
Identify opportunities to improve efficiency, accuracy, and reporting
Assist with special projects and system implementations as needed
Qualifications
5+ years of accounts payable experience, ideally within a family office, private equity, real estate, or multi‑entity environment
Strong understanding of AP processes, approvals, and controls
Experience with accounting systems (e.g., QuickBooks, NetSuite, Sage Intacct, Yardi, or similar)
High attention to detail with excellent organizational skills
Proven ability to handle confidential information with discretion
Strong communication and vendor‑management skills
Preferred
Experience supporting UHNW families or household/estate expenses
Familiarity with trust, investment, or real estate structures
Accounting or finance background
Experience with expense management platforms and electronic payment systems
Seniority level Not Applicable
Employment type Full‑time
Job function Accounting/Auditing
Industries Individual and Family Services
Benefits
Medical insurance
Vision insurance
401(k)
Location Los Angeles, CA
#J-18808-Ljbffr