Community Financial System, Inc.
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Accounts Payable Processor
role at
Community Financial System, Inc.
Overview At Community Financial System, Inc. (CFSI), we provide friendly, personalized, high‑quality financial services and products. Our retail division, Community Bank, N.A., operates over 200 customer facilities in Upstate New York, Northeastern Pennsylvania, Vermont, and Western Massachusetts. We also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration. We are committed to our employees with competitive compensation, great benefits, and professional development.
Responsibilities This position will handle a variety of accounts payable and accounting activities, including coding, data entry, payment processing, research, email support, reporting, filing, reconciling general ledger accounts, and assisting with credit card expense reports.
Date stamp and code incoming invoices daily and verify that they are properly authorized and/or approved.
Verify invoices have proper sales tax and are in compliance with current tax regulations.
Key invoices into the accounts payable system.
Process invoice inbox invoices.
Prepare invoices for importing into the accounts payable system and perform import.
Obtain W9's and tax identification number (TIN) from vendors as well as ACH information.
Assist in preparing for internal and external audits.
Respond to internal and external customer inquiries accurately and timely, including answering phone calls and emails professionally.
Research questions raised by vendors and internal personnel regarding emails, payment status, general ledger coding, past‑due balances, credit, problem invoices, or other inquiries.
Review employee manual expense reports to ensure that receipts are included, a business purpose is listed for each expense, and the correct coding.
Assist in processing corporate cards: code, approve/close, data mapping, and clear outstanding credit card reports.
Mail checks after conducting a match to invoice and file proper documentation.
Resolve discrepancies on vendors’ payments processed before releasing the payment.
Process stop payments and voids for checks and ACH payments.
Help with uploads, month‑end accruals, monthly prepays, monthly rent, and other various spreadsheets.
Support the rest of the AP team with various tasks and projects.
Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner.
Qualifications
Education, Training and Requirements:
Associate's Degree in Accounting, Business or Finance preferred, but not required; all applicants must be 18 years of age or older.
Skills:
Ability to thrive in a fast‑paced, high‑volume environment.
Ability to work in a team setting.
Strong technical ability to work with Microsoft Excel, Word, accounts payable, and general ledger reporting systems.
Ability to multitask, be organized, and handle a large volume of invoices.
Ability to work independently and remain on task.
Strong customer service and communication skills.
Experience:
Minimum of 2 years working in the accounts payable field or equivalent experience.
Other Job Information Hours: Fill in hours/week.
Compensation: Commensurate with experience plus potential for annual merit increase. In addition to a competitive salary, benefits include 11 paid holidays, paid vacation, medical, vision and dental insurance, 401(k) with generous match, pension, tuition reimbursement, banking discounts and more.
Physical Requirements: The employee may be required to stand, walk or sit, use hands and fingers, handle or feel, reach with hands or arms, speak and hear. The employee may occasionally lift or move up to 25 pounds.
We are an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We will make reasonable accommodations for qualified individuals with a disability.
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Accounts Payable Processor
role at
Community Financial System, Inc.
Overview At Community Financial System, Inc. (CFSI), we provide friendly, personalized, high‑quality financial services and products. Our retail division, Community Bank, N.A., operates over 200 customer facilities in Upstate New York, Northeastern Pennsylvania, Vermont, and Western Massachusetts. We also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration. We are committed to our employees with competitive compensation, great benefits, and professional development.
Responsibilities This position will handle a variety of accounts payable and accounting activities, including coding, data entry, payment processing, research, email support, reporting, filing, reconciling general ledger accounts, and assisting with credit card expense reports.
Date stamp and code incoming invoices daily and verify that they are properly authorized and/or approved.
Verify invoices have proper sales tax and are in compliance with current tax regulations.
Key invoices into the accounts payable system.
Process invoice inbox invoices.
Prepare invoices for importing into the accounts payable system and perform import.
Obtain W9's and tax identification number (TIN) from vendors as well as ACH information.
Assist in preparing for internal and external audits.
Respond to internal and external customer inquiries accurately and timely, including answering phone calls and emails professionally.
Research questions raised by vendors and internal personnel regarding emails, payment status, general ledger coding, past‑due balances, credit, problem invoices, or other inquiries.
Review employee manual expense reports to ensure that receipts are included, a business purpose is listed for each expense, and the correct coding.
Assist in processing corporate cards: code, approve/close, data mapping, and clear outstanding credit card reports.
Mail checks after conducting a match to invoice and file proper documentation.
Resolve discrepancies on vendors’ payments processed before releasing the payment.
Process stop payments and voids for checks and ACH payments.
Help with uploads, month‑end accruals, monthly prepays, monthly rent, and other various spreadsheets.
Support the rest of the AP team with various tasks and projects.
Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner.
Qualifications
Education, Training and Requirements:
Associate's Degree in Accounting, Business or Finance preferred, but not required; all applicants must be 18 years of age or older.
Skills:
Ability to thrive in a fast‑paced, high‑volume environment.
Ability to work in a team setting.
Strong technical ability to work with Microsoft Excel, Word, accounts payable, and general ledger reporting systems.
Ability to multitask, be organized, and handle a large volume of invoices.
Ability to work independently and remain on task.
Strong customer service and communication skills.
Experience:
Minimum of 2 years working in the accounts payable field or equivalent experience.
Other Job Information Hours: Fill in hours/week.
Compensation: Commensurate with experience plus potential for annual merit increase. In addition to a competitive salary, benefits include 11 paid holidays, paid vacation, medical, vision and dental insurance, 401(k) with generous match, pension, tuition reimbursement, banking discounts and more.
Physical Requirements: The employee may be required to stand, walk or sit, use hands and fingers, handle or feel, reach with hands or arms, speak and hear. The employee may occasionally lift or move up to 25 pounds.
We are an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We will make reasonable accommodations for qualified individuals with a disability.
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