Robert Walters
Office Administrator
Join to apply for the
Office Administrator
role at
Robert Walters .
Base pay range $60,000.00/yr - $60,000.00/yr
Direct message the job poster from Robert Walters.
Connecting Finance & Accounting Talent with Market Leaders An exciting opportunity has arisen for a highly organized and considerate Office Administrator to join a leading commodities trading business in Houston, Texas. You will become an integral part of a knowledgeable and supportive team, where your commitment to smooth office operations will be valued every day. If you are looking for a role where your reliability and empathy make a real difference, this is the perfect next step in your career.
Key Responsibilities As an Office Administrator in Houston, you will play a pivotal role in creating a harmonious work environment where everyone feels supported. Your day-to-day activities will center around fostering positive connections—whether you are welcoming guests at reception or collaborating with colleagues on event logistics. You will be entrusted with maintaining essential office functions such as supply management, vendor relations, travel coordination, and security oversight. By delivering thoughtful onboarding experiences for new team members and providing responsive support to leadership, you will help ensure that every aspect of office life runs smoothly. Your ability to communicate kindly and organize tasks efficiently will be key to your success in this position.
Serve as the first point of contact for reception duties by greeting visitors warmly, managing incoming queries with sensitivity, and coordinating meeting room bookings to ensure a seamless experience.
Build dependable relationships with local office suppliers by overseeing vendor performance, negotiating contracts thoughtfully, and ensuring cost-effective service delivery.
Support business travel needs by resolving issues with travel platforms promptly and assisting with onboarding preferred hotel rates in accordance with company policy.
Oversee office supplies and consumables through careful ordering, monitoring deliveries, conducting regular inventory checks, and maintaining accurate stock management records.
Prepare meeting rooms efficiently while assisting with AV or equipment issues by liaising considerately with IT teams when required.
Deliver an empathetic onboarding experience for new joiners by preparing welcome packs, conducting informative office tours, and explaining facilities and safety procedures clearly.
Ensure the daily upkeep of the office environment by collaborating with building management as needed to maintain a safe and pleasant workspace.
Act as the main point of contact for access control passes while reporting any security issues responsibly to relevant stakeholders.
Manage relationships with catering suppliers by coordinating the smooth delivery of all office catering services for meetings and events.
Provide reliable administrative support to the leadership team while coordinating effectively with stakeholders across departments to facilitate internal events and initiatives.
Key Requirements Your proven background as an Office Administrator equips you with the skills necessary to thrive in this multifaceted role. You bring not only technical expertise but also genuine warmth when interacting with colleagues or visitors. Your attention to detail ensures that nothing is overlooked—from inventory checks to onboarding processes—while your collaborative nature helps build trust across departments. With experience managing supplier relationships and supporting leadership teams administratively, you understand how important it is to maintain open lines of communication. Your proficiency in using modern office software allows you to streamline daily operations efficiently. Above all else, your commitment to creating an inclusive atmosphere makes you an invaluable member of any organization.
Demonstrated experience of five years or more in office coordination, team administration, facilities support or similar operational roles within a professional setting.
Proven track record handling reception duties and front-of-house responsibilities with warmth and professionalism.
Exceptional organizational skills combined with the ability to multitask effectively while maintaining strong attention to detail throughout all activities.
Outstanding interpersonal communication abilities that reflect empathy, dependability, and a proactive service-oriented approach.
Experience managing relationships with vendors and external suppliers including contract negotiation and third-party oversight.
Confident use of office software tools such as Microsoft Office Suite (including Word, Excel) for everyday administrative tasks.
Ability to collaborate harmoniously within diverse teams locally and globally while aligning practices across locations.
A commitment to upholding high standards of confidentiality when dealing with sensitive information or security matters.
Capacity for problem-solving in logistical situations related to travel arrangements or event planning without compromising quality or care.
Willingness to participate actively in internal events or initiatives that promote team-building, community engagement or improved communications.
What sets this company apart This organization stands out for its dedication to fostering an inclusive culture where every team member's contribution is recognized. Employees benefit from flexible working opportunities tailored to individual needs alongside generous pension contributions that support long-term financial wellbeing. The company invests heavily in training programs designed to encourage personal growth at every stage of your career journey. With a focus on collaboration between local offices and global teams, staff enjoy access to shared knowledge networks that enhance both professional development and workplace satisfaction. The leadership is committed to nurturing talent through supportive guidance rather than hierarchy—ensuring everyone feels empowered regardless of their role. Working here means joining a community built on mutual respect, kindness, and shared success.
What's next If you are ready to take on a rewarding challenge where your organizational skills make a meaningful impact every day—apply now!
If interested in this position, please contact Kevin Rain at +1 512 610 6274 or kevin.rain@robertwalters.com.
#J-18808-Ljbffr
Office Administrator
role at
Robert Walters .
Base pay range $60,000.00/yr - $60,000.00/yr
Direct message the job poster from Robert Walters.
Connecting Finance & Accounting Talent with Market Leaders An exciting opportunity has arisen for a highly organized and considerate Office Administrator to join a leading commodities trading business in Houston, Texas. You will become an integral part of a knowledgeable and supportive team, where your commitment to smooth office operations will be valued every day. If you are looking for a role where your reliability and empathy make a real difference, this is the perfect next step in your career.
Key Responsibilities As an Office Administrator in Houston, you will play a pivotal role in creating a harmonious work environment where everyone feels supported. Your day-to-day activities will center around fostering positive connections—whether you are welcoming guests at reception or collaborating with colleagues on event logistics. You will be entrusted with maintaining essential office functions such as supply management, vendor relations, travel coordination, and security oversight. By delivering thoughtful onboarding experiences for new team members and providing responsive support to leadership, you will help ensure that every aspect of office life runs smoothly. Your ability to communicate kindly and organize tasks efficiently will be key to your success in this position.
Serve as the first point of contact for reception duties by greeting visitors warmly, managing incoming queries with sensitivity, and coordinating meeting room bookings to ensure a seamless experience.
Build dependable relationships with local office suppliers by overseeing vendor performance, negotiating contracts thoughtfully, and ensuring cost-effective service delivery.
Support business travel needs by resolving issues with travel platforms promptly and assisting with onboarding preferred hotel rates in accordance with company policy.
Oversee office supplies and consumables through careful ordering, monitoring deliveries, conducting regular inventory checks, and maintaining accurate stock management records.
Prepare meeting rooms efficiently while assisting with AV or equipment issues by liaising considerately with IT teams when required.
Deliver an empathetic onboarding experience for new joiners by preparing welcome packs, conducting informative office tours, and explaining facilities and safety procedures clearly.
Ensure the daily upkeep of the office environment by collaborating with building management as needed to maintain a safe and pleasant workspace.
Act as the main point of contact for access control passes while reporting any security issues responsibly to relevant stakeholders.
Manage relationships with catering suppliers by coordinating the smooth delivery of all office catering services for meetings and events.
Provide reliable administrative support to the leadership team while coordinating effectively with stakeholders across departments to facilitate internal events and initiatives.
Key Requirements Your proven background as an Office Administrator equips you with the skills necessary to thrive in this multifaceted role. You bring not only technical expertise but also genuine warmth when interacting with colleagues or visitors. Your attention to detail ensures that nothing is overlooked—from inventory checks to onboarding processes—while your collaborative nature helps build trust across departments. With experience managing supplier relationships and supporting leadership teams administratively, you understand how important it is to maintain open lines of communication. Your proficiency in using modern office software allows you to streamline daily operations efficiently. Above all else, your commitment to creating an inclusive atmosphere makes you an invaluable member of any organization.
Demonstrated experience of five years or more in office coordination, team administration, facilities support or similar operational roles within a professional setting.
Proven track record handling reception duties and front-of-house responsibilities with warmth and professionalism.
Exceptional organizational skills combined with the ability to multitask effectively while maintaining strong attention to detail throughout all activities.
Outstanding interpersonal communication abilities that reflect empathy, dependability, and a proactive service-oriented approach.
Experience managing relationships with vendors and external suppliers including contract negotiation and third-party oversight.
Confident use of office software tools such as Microsoft Office Suite (including Word, Excel) for everyday administrative tasks.
Ability to collaborate harmoniously within diverse teams locally and globally while aligning practices across locations.
A commitment to upholding high standards of confidentiality when dealing with sensitive information or security matters.
Capacity for problem-solving in logistical situations related to travel arrangements or event planning without compromising quality or care.
Willingness to participate actively in internal events or initiatives that promote team-building, community engagement or improved communications.
What sets this company apart This organization stands out for its dedication to fostering an inclusive culture where every team member's contribution is recognized. Employees benefit from flexible working opportunities tailored to individual needs alongside generous pension contributions that support long-term financial wellbeing. The company invests heavily in training programs designed to encourage personal growth at every stage of your career journey. With a focus on collaboration between local offices and global teams, staff enjoy access to shared knowledge networks that enhance both professional development and workplace satisfaction. The leadership is committed to nurturing talent through supportive guidance rather than hierarchy—ensuring everyone feels empowered regardless of their role. Working here means joining a community built on mutual respect, kindness, and shared success.
What's next If you are ready to take on a rewarding challenge where your organizational skills make a meaningful impact every day—apply now!
If interested in this position, please contact Kevin Rain at +1 512 610 6274 or kevin.rain@robertwalters.com.
#J-18808-Ljbffr