Considine Search
Legal Administrative Assistant-Trust & Estates
Considine Search, New York, New York, us, 10261
New York, NY
Summary Premier, regional, law firm provides the highest caliber legal expertise to its clients and a collaborative team‑oriented environment for its attorneys. The firm believes that a good work/life balance enables it to provide excellent legal service over the long‑term. They have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. They have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support their clients and their attorneys as a family.
Responsibilities
Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines
Proofread work for accuracy prior to routing or returning to attorneys/employees
Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF’ing documents, printing, copying, faxing and other clerical duties as required
Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators
Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys’ requirements
Remind attorneys of deadlines for filings, Federal Express packages, etc.
Maintain contact lists for client matters. Organize and maintain electronic client files (primarily digital) and keep filings updated
Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits
Weekly inventory of supplies and office needs
Skills, Knowledge, and Abilities
Administrative Assistant or Secretarial T&E experience (3 years +)
Ability to function effectively; exhibit professional maturity
Excellent organizational skills and ability to multi‑task
Ability to problem solve and arrange workload in order of importance to meet deadlines
Ability to work effectively within a team and independently, as workflow dictates
Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC
Advanced Word, [Excel and PowerPoint helpful but not necessary]
Proficiency with Outlook / Net Docs a plus
Ability to learn and effectively apply new software as required
Ability to maintain reliable attendance record and punctuality
Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills
Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public
Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested
Monday‑Friday, 9:00 AM-5:00 PM or Monday‑Thursday, 8:30 am-5:30 pm (32 hours, still entitles to benefits)
Compensation $75,000.00-$85,000.00, plus overtime and bonus.
Date Active: 12/5/2025
Exempt/Not Exempt: Non‑Exempt
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Summary Premier, regional, law firm provides the highest caliber legal expertise to its clients and a collaborative team‑oriented environment for its attorneys. The firm believes that a good work/life balance enables it to provide excellent legal service over the long‑term. They have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. They have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support their clients and their attorneys as a family.
Responsibilities
Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines
Proofread work for accuracy prior to routing or returning to attorneys/employees
Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF’ing documents, printing, copying, faxing and other clerical duties as required
Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators
Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys’ requirements
Remind attorneys of deadlines for filings, Federal Express packages, etc.
Maintain contact lists for client matters. Organize and maintain electronic client files (primarily digital) and keep filings updated
Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits
Weekly inventory of supplies and office needs
Skills, Knowledge, and Abilities
Administrative Assistant or Secretarial T&E experience (3 years +)
Ability to function effectively; exhibit professional maturity
Excellent organizational skills and ability to multi‑task
Ability to problem solve and arrange workload in order of importance to meet deadlines
Ability to work effectively within a team and independently, as workflow dictates
Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC
Advanced Word, [Excel and PowerPoint helpful but not necessary]
Proficiency with Outlook / Net Docs a plus
Ability to learn and effectively apply new software as required
Ability to maintain reliable attendance record and punctuality
Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills
Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public
Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested
Monday‑Friday, 9:00 AM-5:00 PM or Monday‑Thursday, 8:30 am-5:30 pm (32 hours, still entitles to benefits)
Compensation $75,000.00-$85,000.00, plus overtime and bonus.
Date Active: 12/5/2025
Exempt/Not Exempt: Non‑Exempt
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