Montana State University - Office of Student Engagement
Business Operations Manager
Montana State University - Office of Student Engagement, Bozeman, Montana, us, 59772
Business Operations Manager
Office of Student Engagement, Montana State University – QCORE
Position Details Announcement Number: STAFF - VA - 26225 Position Number: 4M1898
Classification Title: Admin Associate IV, Working Title: Business Operations Manager Department: Physics Division, College of Letters & Science Appointment Type: Classified Contract Term Fiscal Year Semester FLSA: Non-Exempt, Union Affiliation: FOCUS-MFPE, FTE: 1.0 Salary: $24.04 per hour, commensurate with experience, education, and qualifications.
Contract: Classified Salary
Recruitment Type: Open
Contact Information Jayne Morrow Director of QCORE jayne.morrow@montana.edu
Duties and Responsibilities Administrative Duties
Work closely with the QCORE director and team to facilitate overall operations and provide administrative support
Support, coordinate, and implement QCORE initiatives
Draft and edit correspondence, reports, and presentations
Schedule meetings, create agendas and materials, and communicate all relevant details to participants
Make travel arrangements and appointments
Handle phone, email, and postal mail inquiries and respond appropriately
Fiscal Duties
Collaborate with Fiscal Shared Services to process daily accounting transactions, prepare and review financial reports, and resolve errors and discrepancies
Provide guidance and assistance to the QCORE team with Chrome River, including travel pre-approvals and expense reports, and serve as departmental account manager for purchasing card transactions
Assist procurement of goods and services, including using SmartBuyMSU
Maintain capital and minor/sensitive equipment inventories
Human Resources Duties
Track and monitor QCORE HR actions with MSU Human Resources
Serve as primary point of contact for QCORE with MSU Human Resources to hire students
Create and process various personnel appointments and reappointments for staff and students, reporting personnel actions via dashboard
Conduct biweekly pre-payroll audits to ensure accuracy and resolve discrepancies
Conference and Event Duties
Plan events, conferences, and lectures: secure facilities, prepare schedules, promote events, arrange food, lodging, and transportation
Participate in events as on-site staff when appropriate
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible experience in administrative support, project coordination, hospitality, events management, or related fields, or an equivalent combination
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, exercising adaptability with high accuracy and attention to detail
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant computer software
Preferred Qualifications – Experience, Education, Knowledge & Skills
Administrative and fiscal management experience in higher education
Experience with federal cooperative agreements and large, complex, multi-disciplinary grants and contracts
Demonstrated skills with grants and contracts administration and reporting, knowledge of federal rules and regulations
Experience working with Montana State University policies, procedures and systems
The Successful Candidate Will
Maintain confidentiality of records and information
Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students, and the public
Work independently with minimal supervision and effectively as part of a team
Use independent judgment, intellectual analysis, and evaluation to solve complex operating problems
Prioritize workload and activities to meet deadlines, adapt to changing priorities while maintaining a positive and professional manner
Establish and maintain effective working relations with co-workers and other departments across campus
Represent QCORE and Montana State University professionally and courteously
Position Special Requirements / Additional Information This position is contingent upon continued grant funding.
Occasional work on nights and weekends may be required for onsite event management.
Full‑time, 1.0 FTE (40 hours per week).
Successful candidate must be able to comply with federally mandated requirements of U.S. export control laws (U.S. person definition per 22 CFR 120.15).
Application Documents Required: Resume, Cover Letter.
Optional supplemental questions available upon application.
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Posting Detail Information Number of vacancies: 1 Desired start date: Upon completion of a successful search Application screening begins: January 6, 2026
Additional instructions: This position is not eligible for sponsorship.
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Position Details Announcement Number: STAFF - VA - 26225 Position Number: 4M1898
Classification Title: Admin Associate IV, Working Title: Business Operations Manager Department: Physics Division, College of Letters & Science Appointment Type: Classified Contract Term Fiscal Year Semester FLSA: Non-Exempt, Union Affiliation: FOCUS-MFPE, FTE: 1.0 Salary: $24.04 per hour, commensurate with experience, education, and qualifications.
Contract: Classified Salary
Recruitment Type: Open
Contact Information Jayne Morrow Director of QCORE jayne.morrow@montana.edu
Duties and Responsibilities Administrative Duties
Work closely with the QCORE director and team to facilitate overall operations and provide administrative support
Support, coordinate, and implement QCORE initiatives
Draft and edit correspondence, reports, and presentations
Schedule meetings, create agendas and materials, and communicate all relevant details to participants
Make travel arrangements and appointments
Handle phone, email, and postal mail inquiries and respond appropriately
Fiscal Duties
Collaborate with Fiscal Shared Services to process daily accounting transactions, prepare and review financial reports, and resolve errors and discrepancies
Provide guidance and assistance to the QCORE team with Chrome River, including travel pre-approvals and expense reports, and serve as departmental account manager for purchasing card transactions
Assist procurement of goods and services, including using SmartBuyMSU
Maintain capital and minor/sensitive equipment inventories
Human Resources Duties
Track and monitor QCORE HR actions with MSU Human Resources
Serve as primary point of contact for QCORE with MSU Human Resources to hire students
Create and process various personnel appointments and reappointments for staff and students, reporting personnel actions via dashboard
Conduct biweekly pre-payroll audits to ensure accuracy and resolve discrepancies
Conference and Event Duties
Plan events, conferences, and lectures: secure facilities, prepare schedules, promote events, arrange food, lodging, and transportation
Participate in events as on-site staff when appropriate
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible experience in administrative support, project coordination, hospitality, events management, or related fields, or an equivalent combination
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, exercising adaptability with high accuracy and attention to detail
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant computer software
Preferred Qualifications – Experience, Education, Knowledge & Skills
Administrative and fiscal management experience in higher education
Experience with federal cooperative agreements and large, complex, multi-disciplinary grants and contracts
Demonstrated skills with grants and contracts administration and reporting, knowledge of federal rules and regulations
Experience working with Montana State University policies, procedures and systems
The Successful Candidate Will
Maintain confidentiality of records and information
Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students, and the public
Work independently with minimal supervision and effectively as part of a team
Use independent judgment, intellectual analysis, and evaluation to solve complex operating problems
Prioritize workload and activities to meet deadlines, adapt to changing priorities while maintaining a positive and professional manner
Establish and maintain effective working relations with co-workers and other departments across campus
Represent QCORE and Montana State University professionally and courteously
Position Special Requirements / Additional Information This position is contingent upon continued grant funding.
Occasional work on nights and weekends may be required for onsite event management.
Full‑time, 1.0 FTE (40 hours per week).
Successful candidate must be able to comply with federally mandated requirements of U.S. export control laws (U.S. person definition per 22 CFR 120.15).
Application Documents Required: Resume, Cover Letter.
Optional supplemental questions available upon application.
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Posting Detail Information Number of vacancies: 1 Desired start date: Upon completion of a successful search Application screening begins: January 6, 2026
Additional instructions: This position is not eligible for sponsorship.
#J-18808-Ljbffr