University of Rochester
URMC Advancement Program Assistant I
University of Rochester, Rochester, New York, United States
URMC Advancement Program Assistant I
Join to apply for the URMC Advancement Program Assistant I role at University of Rochester
Job Location (Full Address): 300 East River Rd, Rochester, NY 14623
Opening: Worker Subtype: Regular; Time Type: Full time; Scheduled Weekly Hours: 40; Department: 100006 Ofc Sr Vice Pres Advancement; Work Shift: UR - Day; Range: UR URG 104 H; Compensation Range: $18.65 - $26.11
Compensation: The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities This position will provide direct administrative support for 2‑3 gift officers within URMC Advancement. It requires strong computer and Microsoft Office skills to generate reports and prepare materials for donor visits, meetings, and other presentations. The role will assist with calendaring, travel, and event logistics, expense reports, and other general office duties. It requires the ability to properly handle confidential information in a professional manner, handle gift processing and related documents with a high degree of accuracy, and possess excellent organizational, written, and verbal communication skills. Proficiency with Excel and donor management databases is required.
Essential Functions Gift Officer Support
Meet with gift officers weekly and manage calendars as needed.
Prepare reporting and other documents as required.
Compile information for donor visits, mailings, and meetings.
Update donor and alumni information in Salesforce ascend and/or OASIS and assist with routine correspondence.
Arrange gift officer travel as needed and process expense reports promptly.
Event Support
Assist with small events (dinners, meetings, tours, etc.).
Create and maintain lists of invitees.
Prepare nametags, agendas, and printed materials.
Arrange space, technology, catering, and parking as required.
Attend off‑site events and outside normal business hours; support Meliora Weekend as needed.
Processing Expense Reports, Invoices, Database Updates
Maintain current training and certifications in Salesforce ascend, OASIS, Workday, and other technologies.
Handle invoices and expense reports in a timely manner.
Generate reports, update donor and alumni data, and research gifts/allocations.
Process gifts accurately and timely.
Save all gift documents according to department guidelines.
General Office Duties
Communicate effectively with all team members.
Manage email organization.
Assist with mailings as needed.
Triage mail for the department.
Assist with copier maintenance and supply storage.
Other duties as assigned.
Minimum Education & Experience
Bachelor's degree and minimum 1 year of relevant experience required.
Equivalent combination of education and experience accepted.
Experience in a marketing organization preferred.
Knowledge, Skills and Abilities
Excellent skills using Microsoft Office products (Outlook, Word, Excel).
Strong written and verbal communication skills preferred.
Practical experience in Workday and Salesforce products is a plus.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s mission to learn, discover, heal, create – and make the world ever better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non‑discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.
#J-18808-Ljbffr
Job Location (Full Address): 300 East River Rd, Rochester, NY 14623
Opening: Worker Subtype: Regular; Time Type: Full time; Scheduled Weekly Hours: 40; Department: 100006 Ofc Sr Vice Pres Advancement; Work Shift: UR - Day; Range: UR URG 104 H; Compensation Range: $18.65 - $26.11
Compensation: The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities This position will provide direct administrative support for 2‑3 gift officers within URMC Advancement. It requires strong computer and Microsoft Office skills to generate reports and prepare materials for donor visits, meetings, and other presentations. The role will assist with calendaring, travel, and event logistics, expense reports, and other general office duties. It requires the ability to properly handle confidential information in a professional manner, handle gift processing and related documents with a high degree of accuracy, and possess excellent organizational, written, and verbal communication skills. Proficiency with Excel and donor management databases is required.
Essential Functions Gift Officer Support
Meet with gift officers weekly and manage calendars as needed.
Prepare reporting and other documents as required.
Compile information for donor visits, mailings, and meetings.
Update donor and alumni information in Salesforce ascend and/or OASIS and assist with routine correspondence.
Arrange gift officer travel as needed and process expense reports promptly.
Event Support
Assist with small events (dinners, meetings, tours, etc.).
Create and maintain lists of invitees.
Prepare nametags, agendas, and printed materials.
Arrange space, technology, catering, and parking as required.
Attend off‑site events and outside normal business hours; support Meliora Weekend as needed.
Processing Expense Reports, Invoices, Database Updates
Maintain current training and certifications in Salesforce ascend, OASIS, Workday, and other technologies.
Handle invoices and expense reports in a timely manner.
Generate reports, update donor and alumni data, and research gifts/allocations.
Process gifts accurately and timely.
Save all gift documents according to department guidelines.
General Office Duties
Communicate effectively with all team members.
Manage email organization.
Assist with mailings as needed.
Triage mail for the department.
Assist with copier maintenance and supply storage.
Other duties as assigned.
Minimum Education & Experience
Bachelor's degree and minimum 1 year of relevant experience required.
Equivalent combination of education and experience accepted.
Experience in a marketing organization preferred.
Knowledge, Skills and Abilities
Excellent skills using Microsoft Office products (Outlook, Word, Excel).
Strong written and verbal communication skills preferred.
Practical experience in Workday and Salesforce products is a plus.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s mission to learn, discover, heal, create – and make the world ever better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non‑discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.
#J-18808-Ljbffr