Henry Schein
Office Administrator - Dallas, TX
Henry Schein
Job Overview: This position is responsible for providing support to LPS managers and employees, and assisting with daily office needs under the Director of Client Services’ supervision. Office clerk duties include sending out marketing materials, reporting, and maintaining appropriate filing systems.
Location: Irving, Texas office 8:30 am-5:00 pm Monday-Thursday, with ability to work remote on Fridays.
Key Responsibilities
Oversee the shipping of marketing materials, ensuring timely delivery and tracking packages to confirm receipt.
Manage all mailing operations, including the preparation and maintenance of mailing lists.
Provide back‑up support for answering and directing phone calls as needed.
Distribute emails, correspondence, memos, letters, faxes, and forms efficiently to appropriate recipients.
Assist in the preparation and submission of regularly scheduled operational reports.
Maintain accurate and up‑to‑date contact lists for internal team members and external partners.
Offer general support and assistance to visitors, ensuring a positive experience.
Collaborate with administrative assistants to address requests and queries from senior management.
Specific Knowledge & Skills
Good computer skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, and Google Suite).
Excellent verbal and written communication skills.
General Skills & Competencies
Strong time management skills and the ability to prioritize work and meet deadlines.
Very good attention to detail and accuracy.
Customer‑service oriented and the ability to work with complex issues.
Ability to plan and arrange activities.
Very good interpersonal communication skills.
Very good written and verbal communication skills.
Ability to maintain confidential and highly sensitive information.
Ability to work in a team environment.
Ability to multi‑task.
Ability to manage conflict.
Capacity to work effectively under pressure.
Establish productive working relationships at multiple levels within the organization.
Minimum Work Experience Typically 2 or more years of related experience.
Preferred Education High School education, vocational training and/or on-the-job training. Bachelor’s degree preferred.
Travel / Physical Demands Travel typically less than 10%. Office environment. No special physical demands required.
Equal Employment Opportunity Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
Fraud Alert Henry Schein has recently been made aware of multiple scams where unauthorized individuals are using Henry Schein’s name and logo to solicit potential job seekers for employment. Henry Schein’s official U.S. website is www.henryschein.com. Any jobs posted by Henry Schein or its recruiters on the internet may be accessed through Henry Schein’s online "career opportunities" portal through its official website. Applicants who wish to seek employment with Henry Schein are advised to verify the job posting through this portal. No money transfers, payments of any kind, or credit card numbers, will EVER be requested from applicants by Henry Schein or any recruiters on its behalf at any point in the recruitment process.
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Job Overview: This position is responsible for providing support to LPS managers and employees, and assisting with daily office needs under the Director of Client Services’ supervision. Office clerk duties include sending out marketing materials, reporting, and maintaining appropriate filing systems.
Location: Irving, Texas office 8:30 am-5:00 pm Monday-Thursday, with ability to work remote on Fridays.
Key Responsibilities
Oversee the shipping of marketing materials, ensuring timely delivery and tracking packages to confirm receipt.
Manage all mailing operations, including the preparation and maintenance of mailing lists.
Provide back‑up support for answering and directing phone calls as needed.
Distribute emails, correspondence, memos, letters, faxes, and forms efficiently to appropriate recipients.
Assist in the preparation and submission of regularly scheduled operational reports.
Maintain accurate and up‑to‑date contact lists for internal team members and external partners.
Offer general support and assistance to visitors, ensuring a positive experience.
Collaborate with administrative assistants to address requests and queries from senior management.
Specific Knowledge & Skills
Good computer skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, and Google Suite).
Excellent verbal and written communication skills.
General Skills & Competencies
Strong time management skills and the ability to prioritize work and meet deadlines.
Very good attention to detail and accuracy.
Customer‑service oriented and the ability to work with complex issues.
Ability to plan and arrange activities.
Very good interpersonal communication skills.
Very good written and verbal communication skills.
Ability to maintain confidential and highly sensitive information.
Ability to work in a team environment.
Ability to multi‑task.
Ability to manage conflict.
Capacity to work effectively under pressure.
Establish productive working relationships at multiple levels within the organization.
Minimum Work Experience Typically 2 or more years of related experience.
Preferred Education High School education, vocational training and/or on-the-job training. Bachelor’s degree preferred.
Travel / Physical Demands Travel typically less than 10%. Office environment. No special physical demands required.
Equal Employment Opportunity Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
Fraud Alert Henry Schein has recently been made aware of multiple scams where unauthorized individuals are using Henry Schein’s name and logo to solicit potential job seekers for employment. Henry Schein’s official U.S. website is www.henryschein.com. Any jobs posted by Henry Schein or its recruiters on the internet may be accessed through Henry Schein’s online "career opportunities" portal through its official website. Applicants who wish to seek employment with Henry Schein are advised to verify the job posting through this portal. No money transfers, payments of any kind, or credit card numbers, will EVER be requested from applicants by Henry Schein or any recruiters on its behalf at any point in the recruitment process.
#J-18808-Ljbffr