Spiniello Companies
Accounts Payable Specialist - Heavy/Underground Utility Construction Company
Spiniello Companies, Livingston, New Jersey, us, 07039
Accounts Payable Specialist - Heavy/Underground Utility Construction Company
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Accounts Payable Specialist
role at
Spiniello Companies .
Position Overview Spiniello Companies is a privately held, national, full‑service utility contractor founded in 1922. We are one of the few companies that fully self‑performs all aspects of open cut and specialty pipe rehabilitation. Headquarters are in New Jersey, with office locations in Maryland, Washington D.C., and California.
Key Responsibilities
Invoice Processing:
Review and verify all incoming vendor invoices for accuracy and completeness
Match purchase orders, receipts, and invoices (3‑way match)
Code invoices appropriately for entry into the accounting system
Process subcontractor AIA invoices by reconciling billing amounts and retention
Vendor Management:
Maintain vendor files, including W‑9s, address updates, and name changes
Set up and maintain vendor accounts in the accounting system
Communicate with vendors regarding payment inquiries and resolve discrepancies as needed
Payment Processing:
Prepare and process disbursements for all approved invoices, including checks with remittance advice and mail as needed
Reporting and Reconciliation:
Perform monthly reconciliation of vendor accounts
Generate AP and job cost reports as requested by executives and project managers
Collaboration & Communication:
Maintain and address vendor emails and inquiries efficiently
Coordinate with internal departments to resolve issues and provide necessary reports
Position Requirements and Qualifications
Minimum 3 years of Accounts Payable experience (preferably 4 years)
Some college preferred or high school diploma (or equivalent experience)
Experience in the construction industry strongly preferred
Prior experience with Sage or Foundation construction software is a plus
Exceptional organizational, multi‑tasking, problem‑solving, critical thinking, analytical, quantitative, interpersonal skills, with strong attention to detail and time management
Excellent written and verbal communication skills, able to effectively communicate with employees at all levels and with vendors
Self‑motivated team player who can also work independently; punctual and trustworthy
Proficiency in Microsoft Outlook, Excel, and Word required
Willingness to learn new tasks
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance; Construction
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Accounts Payable Specialist
role at
Spiniello Companies .
Position Overview Spiniello Companies is a privately held, national, full‑service utility contractor founded in 1922. We are one of the few companies that fully self‑performs all aspects of open cut and specialty pipe rehabilitation. Headquarters are in New Jersey, with office locations in Maryland, Washington D.C., and California.
Key Responsibilities
Invoice Processing:
Review and verify all incoming vendor invoices for accuracy and completeness
Match purchase orders, receipts, and invoices (3‑way match)
Code invoices appropriately for entry into the accounting system
Process subcontractor AIA invoices by reconciling billing amounts and retention
Vendor Management:
Maintain vendor files, including W‑9s, address updates, and name changes
Set up and maintain vendor accounts in the accounting system
Communicate with vendors regarding payment inquiries and resolve discrepancies as needed
Payment Processing:
Prepare and process disbursements for all approved invoices, including checks with remittance advice and mail as needed
Reporting and Reconciliation:
Perform monthly reconciliation of vendor accounts
Generate AP and job cost reports as requested by executives and project managers
Collaboration & Communication:
Maintain and address vendor emails and inquiries efficiently
Coordinate with internal departments to resolve issues and provide necessary reports
Position Requirements and Qualifications
Minimum 3 years of Accounts Payable experience (preferably 4 years)
Some college preferred or high school diploma (or equivalent experience)
Experience in the construction industry strongly preferred
Prior experience with Sage or Foundation construction software is a plus
Exceptional organizational, multi‑tasking, problem‑solving, critical thinking, analytical, quantitative, interpersonal skills, with strong attention to detail and time management
Excellent written and verbal communication skills, able to effectively communicate with employees at all levels and with vendors
Self‑motivated team player who can also work independently; punctual and trustworthy
Proficiency in Microsoft Outlook, Excel, and Word required
Willingness to learn new tasks
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance; Construction
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