Texas Health and Human Services
Business Operations Support Contract Coordinator
Texas Health and Human Services, Austin, Texas, us, 78716
Business Operations Support Contract Coordinator
Location: Austin, TX
Agency: Texas Health and Human Services Commission (HHSC)
Job Title: Contract Specialist V / Functional Title: Business Operations Support Contract Coordinator
Posting Number: 11951 | Closing Date: 01/08/2026
Brief Job Description The contract specialist performs senior-level contract administration duties within the Office of Data, Analytics, and Performance (DAP). Responsibilities include coordinating, developing, monitoring, and closing a broad range of contracts—complex, large-dollar, and zero-dollar data sharing agreements—while ensuring compliance with DAP, PCS, HHS Legal, Privacy and Security, and fiscal requirements. The position facilitates work‑group meetings, collaborates across DAP program areas, resolves contract‐related issues, and provides training and technical assistance as needed.
Essential Job Functions EJF 1: Contract Management (35%) Manages day‑to‑day contract activities, monitors performance, reviews deliverables, evaluates fiscal data, and ensures compliance with terms and conditions. Maintains documentation, recommends process improvements, and coordinates with legal, privacy, and procurement teams to achieve timely contract approvals.
EJF 2: Solicitations, Renewals, Extensions, and Amendments (25%) Oversees creation of needs assessments, develops solicitation documents, manages timelines, leads evaluation tool development, and guides contract negotiations and amendments in collaboration with program experts.
EJF 3: Communication (25%) Maintains effective communication with contractors, vendors, and internal stakeholders. Facilitates resolution of non‑compliance issues, interprets policies, and conducts fit‑for‑purpose consultations throughout contract lifecycle.
EJF 4: Training (10%) Conducts training on contract management processes and procedures, prepares presentations, and provides technical assistance to program staff.
EJF 5: Billing (5%) Manages billing process, reviews invoices for accuracy, and ensures timely payments.
Knowledge, Skills & Abilities
Knowledge of state and federal laws, rules, and procedures applicable to contracts.
Knowledge of contract processes, negotiations, development, and monitoring.
Knowledge of data use agreements.
Skill in analyzing risks and issues.
Skill in managing multiple competing priorities.
Skill in problem solving and conflict resolution.
Skill in collaborating with diverse groups.
Skill in establishing and maintaining effective working relationships.
Proficiency with computers and Microsoft Office (Word, Excel).
Ability to interpret policies, procedures, and regulations.
Ability to write and edit correspondence, memoranda, and contract specifications.
Ability to evaluate contracts and recommend actions.
Ability to monitor contractor performance.
Ability to participate in procurement, evaluation, and management of contracts.
Ability to communicate orally and in writing effectively.
Ability to lead or facilitate workgroups.
Registrations, Licensure & Certifications Certified Texas Contract Manager (CTCM) certification required within 12 months of hire.
Initial Screening Criteria Experience in contract or grant management, contract administration, project management, or contract monitoring. Bachelor’s degree in business administration or a related field preferred; experience may substitute for education on a year‑for‑year basis.
Additional Information
Offer contingent on available budgeted funds.
Salary determined in accordance with budgetary limits and HHSC policies.
Legal authorization to work in the U.S. without sponsorship required.
Position requires work from an HHSC office in Austin.
ADA Accommodations HHSC will provide reasonable accommodations during hiring and selection for qualified individuals with a disability. Contact HHS Employee Service Center at 1‑888‑894‑4747 for assistance.
Pre-Employment Checks & Work Eligibility Selected candidates may be required to pass background and due diligence checks. HHSC uses E‑Verify; bring I‑9 documentation on first day of work.
Telework Disclaimer This position may be eligible for telework; all HHSC positions are subject to state and agency telework policies and supervisor discretion.
#J-18808-Ljbffr
Agency: Texas Health and Human Services Commission (HHSC)
Job Title: Contract Specialist V / Functional Title: Business Operations Support Contract Coordinator
Posting Number: 11951 | Closing Date: 01/08/2026
Brief Job Description The contract specialist performs senior-level contract administration duties within the Office of Data, Analytics, and Performance (DAP). Responsibilities include coordinating, developing, monitoring, and closing a broad range of contracts—complex, large-dollar, and zero-dollar data sharing agreements—while ensuring compliance with DAP, PCS, HHS Legal, Privacy and Security, and fiscal requirements. The position facilitates work‑group meetings, collaborates across DAP program areas, resolves contract‐related issues, and provides training and technical assistance as needed.
Essential Job Functions EJF 1: Contract Management (35%) Manages day‑to‑day contract activities, monitors performance, reviews deliverables, evaluates fiscal data, and ensures compliance with terms and conditions. Maintains documentation, recommends process improvements, and coordinates with legal, privacy, and procurement teams to achieve timely contract approvals.
EJF 2: Solicitations, Renewals, Extensions, and Amendments (25%) Oversees creation of needs assessments, develops solicitation documents, manages timelines, leads evaluation tool development, and guides contract negotiations and amendments in collaboration with program experts.
EJF 3: Communication (25%) Maintains effective communication with contractors, vendors, and internal stakeholders. Facilitates resolution of non‑compliance issues, interprets policies, and conducts fit‑for‑purpose consultations throughout contract lifecycle.
EJF 4: Training (10%) Conducts training on contract management processes and procedures, prepares presentations, and provides technical assistance to program staff.
EJF 5: Billing (5%) Manages billing process, reviews invoices for accuracy, and ensures timely payments.
Knowledge, Skills & Abilities
Knowledge of state and federal laws, rules, and procedures applicable to contracts.
Knowledge of contract processes, negotiations, development, and monitoring.
Knowledge of data use agreements.
Skill in analyzing risks and issues.
Skill in managing multiple competing priorities.
Skill in problem solving and conflict resolution.
Skill in collaborating with diverse groups.
Skill in establishing and maintaining effective working relationships.
Proficiency with computers and Microsoft Office (Word, Excel).
Ability to interpret policies, procedures, and regulations.
Ability to write and edit correspondence, memoranda, and contract specifications.
Ability to evaluate contracts and recommend actions.
Ability to monitor contractor performance.
Ability to participate in procurement, evaluation, and management of contracts.
Ability to communicate orally and in writing effectively.
Ability to lead or facilitate workgroups.
Registrations, Licensure & Certifications Certified Texas Contract Manager (CTCM) certification required within 12 months of hire.
Initial Screening Criteria Experience in contract or grant management, contract administration, project management, or contract monitoring. Bachelor’s degree in business administration or a related field preferred; experience may substitute for education on a year‑for‑year basis.
Additional Information
Offer contingent on available budgeted funds.
Salary determined in accordance with budgetary limits and HHSC policies.
Legal authorization to work in the U.S. without sponsorship required.
Position requires work from an HHSC office in Austin.
ADA Accommodations HHSC will provide reasonable accommodations during hiring and selection for qualified individuals with a disability. Contact HHS Employee Service Center at 1‑888‑894‑4747 for assistance.
Pre-Employment Checks & Work Eligibility Selected candidates may be required to pass background and due diligence checks. HHSC uses E‑Verify; bring I‑9 documentation on first day of work.
Telework Disclaimer This position may be eligible for telework; all HHSC positions are subject to state and agency telework policies and supervisor discretion.
#J-18808-Ljbffr