RR Donnelley
Hybrid Administrative Associate (M-F, 11:30am-8pm)
RR Donnelley, Wheeling, West Virginia, United States, 26003
Hybrid Administrative Associate (M-F, 11:30am-8pm)
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and worldwide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
Job Duties
Utilize appropriate logs and/or tracking software for all administrative work
Thoroughly assess job requests and ensure appropriate completion of job tasks throughout the task life cycle
Perform work in administrative support, including answering the phone line, providing customer service, editing documents for communications/memos/presentations, data entry for expense/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, and high‑volume mail support
Use established procedures, standards, and formats to complete administrative requests to client satisfaction
Communicate with team members, lead, supervisor, or client on job or deadline concerns
Meet contracted deadlines for service delivery to our clients
Troubleshoot basic software or hardware problems
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Perform quality assurance on work of others, as requested
Adhere to Williams Lea policies, in addition to client policies
Use equipment and supplies in a cost‑efficient manner
Qualifications
High school diploma or equivalent
Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
Skilled in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Familiar with other software programs for providing administrative support
Strong attention to detail; able to work on multiple projects simultaneously
Must have good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast‑paced environment
Ability to communicate professionally both verbally and in writing
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Must be self‑motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships
Additional Information The salary for this role at the noted Williams Lea by RRD location is $16.75 per hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
Job Details
Seniority level: Not Applicable
Employment type: Full‑time
Job function: Production
Industries: Printing Services
Equal Employment Opportunity Statement It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug‑free workplace and performs pre‑employment substance abuse testing.
All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.
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Job Duties
Utilize appropriate logs and/or tracking software for all administrative work
Thoroughly assess job requests and ensure appropriate completion of job tasks throughout the task life cycle
Perform work in administrative support, including answering the phone line, providing customer service, editing documents for communications/memos/presentations, data entry for expense/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, and high‑volume mail support
Use established procedures, standards, and formats to complete administrative requests to client satisfaction
Communicate with team members, lead, supervisor, or client on job or deadline concerns
Meet contracted deadlines for service delivery to our clients
Troubleshoot basic software or hardware problems
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Perform quality assurance on work of others, as requested
Adhere to Williams Lea policies, in addition to client policies
Use equipment and supplies in a cost‑efficient manner
Qualifications
High school diploma or equivalent
Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
Skilled in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Familiar with other software programs for providing administrative support
Strong attention to detail; able to work on multiple projects simultaneously
Must have good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast‑paced environment
Ability to communicate professionally both verbally and in writing
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Must be self‑motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships
Additional Information The salary for this role at the noted Williams Lea by RRD location is $16.75 per hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
Job Details
Seniority level: Not Applicable
Employment type: Full‑time
Job function: Production
Industries: Printing Services
Equal Employment Opportunity Statement It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug‑free workplace and performs pre‑employment substance abuse testing.
All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.
#J-18808-Ljbffr