ALARA Logistics
Accounts Receivable/Payable Specialist
ALARA Logistics, Granite Heights, Wisconsin, United States
ALARA Logistics is a small, privately owned company headquartered in Houston, TX, with additional offices in Australia and South Korea. We focus on all phases of transportation including high-consequence material, difficult-to-transport cargo, oil-industry projects, and hazardous cargo from conception to production.
We foster a close-knit, motivated work environment that values curiosity, professional drive, accuracy, and exceptional customer service.
Who You Are You are an organized, detail-oriented finance professional who enjoys accuracy, structure, and supports the financial health of an organization. You thrive in a growing environment with shifting priorities and take ownership of your responsibilities. You possess strong communication skills, demonstrate a high level of discretion, and can work efficiently with internal teams, external vendors, and international partners.
We offer a casual office environment and a hybrid schedule with one work-from-home day per week after you have been acclimated with the company.
Summary/Objective The Accounts Receivable/Accounts Payable Specialist is responsible for the timely and accurate processing of all incoming and outgoing financial transactions. This includes invoicing, receivables management, vendor payments, expense tracking, reconciliations, and supporting month-end close processes for both national and international operations.
Role and Responsibilities Accounts Receivable (A/R) Responsibilities
Generate and distribute customer invoices in alignment with project milestones and shipment documentation.
Monitor accounts receivable aging reports and follow up proactively on outstanding customer payments.
Record payments and reconcile discrepancies between customer remittances and invoice balances.
Maintain accurate financial records related to receivables, credits, and adjustments.
Work collaboratively with operations and project managers to ensure billing accuracy and timely revenue recognition.
Resolve billing issues, including rate discrepancies, missing documents, or customer disputes.
Accounts Payable (A/P) Responsibilities
Process vendor invoices, verify accuracy of charges, and match invoices to purchase orders or service documentation.
Prepare and execute weekly or scheduled payment runs, ensuring timely vendor payments.
Maintain vendor records, W-9 forms, banking details, and compliance documentation.
Review employee expense reports for policy compliance and process reimbursements.
Communicate with vendors regarding billing discrepancies or missing information.
Reconciliations & Financial Support
Reconcile A/R and A/P sub-ledgers to the general ledger monthly.
Reconcile bank accounts and resolve discrepancies in partnership with the Finance Controller.
Assist with month-end and year-end close processes, including journal entries and accruals.
Support preparation of financial reports and participate in internal audit and control reviews.
Maintain organized digital filing of all financial documents according to internal controls and audit requirements.
Compliance & Process Improvement
Support adherence to IFRS, GAAP, and internal financial policies as guided by the Finance Controller.
Assist with developing and documenting workflow processes for AR/AP to ensure scalability and efficiency.
Ensure compliance with local, state, federal, and international financial regulations as applicable.
Core Competencies
Attention to Detail & Accuracy
Organizational Skills
Communication Proficiency
Time Management
Problem Solving & Critical Thinking
Technical Capacity (Accounting Software & Excel)
Teamwork Orientation
Customer Service Mindset
Education and Experience
Associate degree in accounting, finance, or related field required; bachelor’s degree preferred.
1–3 years of experience in an AR, AP, or general accounting role.
Experience in logistics, transportation, or international operations preferred.
Proficient with QuickBooks or similar accounting software.
Strong understanding of basic accounting principles and reconciliations.
Proficient in MS Office with advanced Excel skills.
Experience with invoice processing, reconciliations, and financial reporting.
Preferred Experience
Experience working with international entities or multicurrency transactions.
Familiarity with IFRS or GAAP reporting standards.
Experience in a fast-paced or growth-focused organization.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEOC Statement ALARA Logistics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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We foster a close-knit, motivated work environment that values curiosity, professional drive, accuracy, and exceptional customer service.
Who You Are You are an organized, detail-oriented finance professional who enjoys accuracy, structure, and supports the financial health of an organization. You thrive in a growing environment with shifting priorities and take ownership of your responsibilities. You possess strong communication skills, demonstrate a high level of discretion, and can work efficiently with internal teams, external vendors, and international partners.
We offer a casual office environment and a hybrid schedule with one work-from-home day per week after you have been acclimated with the company.
Summary/Objective The Accounts Receivable/Accounts Payable Specialist is responsible for the timely and accurate processing of all incoming and outgoing financial transactions. This includes invoicing, receivables management, vendor payments, expense tracking, reconciliations, and supporting month-end close processes for both national and international operations.
Role and Responsibilities Accounts Receivable (A/R) Responsibilities
Generate and distribute customer invoices in alignment with project milestones and shipment documentation.
Monitor accounts receivable aging reports and follow up proactively on outstanding customer payments.
Record payments and reconcile discrepancies between customer remittances and invoice balances.
Maintain accurate financial records related to receivables, credits, and adjustments.
Work collaboratively with operations and project managers to ensure billing accuracy and timely revenue recognition.
Resolve billing issues, including rate discrepancies, missing documents, or customer disputes.
Accounts Payable (A/P) Responsibilities
Process vendor invoices, verify accuracy of charges, and match invoices to purchase orders or service documentation.
Prepare and execute weekly or scheduled payment runs, ensuring timely vendor payments.
Maintain vendor records, W-9 forms, banking details, and compliance documentation.
Review employee expense reports for policy compliance and process reimbursements.
Communicate with vendors regarding billing discrepancies or missing information.
Reconciliations & Financial Support
Reconcile A/R and A/P sub-ledgers to the general ledger monthly.
Reconcile bank accounts and resolve discrepancies in partnership with the Finance Controller.
Assist with month-end and year-end close processes, including journal entries and accruals.
Support preparation of financial reports and participate in internal audit and control reviews.
Maintain organized digital filing of all financial documents according to internal controls and audit requirements.
Compliance & Process Improvement
Support adherence to IFRS, GAAP, and internal financial policies as guided by the Finance Controller.
Assist with developing and documenting workflow processes for AR/AP to ensure scalability and efficiency.
Ensure compliance with local, state, federal, and international financial regulations as applicable.
Core Competencies
Attention to Detail & Accuracy
Organizational Skills
Communication Proficiency
Time Management
Problem Solving & Critical Thinking
Technical Capacity (Accounting Software & Excel)
Teamwork Orientation
Customer Service Mindset
Education and Experience
Associate degree in accounting, finance, or related field required; bachelor’s degree preferred.
1–3 years of experience in an AR, AP, or general accounting role.
Experience in logistics, transportation, or international operations preferred.
Proficient with QuickBooks or similar accounting software.
Strong understanding of basic accounting principles and reconciliations.
Proficient in MS Office with advanced Excel skills.
Experience with invoice processing, reconciliations, and financial reporting.
Preferred Experience
Experience working with international entities or multicurrency transactions.
Familiarity with IFRS or GAAP reporting standards.
Experience in a fast-paced or growth-focused organization.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEOC Statement ALARA Logistics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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