Road America, Inc.
The Accounts Payable Specialist is a part-time, year-round role responsible for managing the day-to-day accounts payable process and supporting the accuracy of financial records. This position will also gradually takeonadditionalaccountsreceivable responsibilities as the role grows. The ideal candidate is highly organized, detail-oriented, and committed tomaintainingsmooth financial operations. This role also entails supporting other departments as needed, during public event weekends between May and September.
Primary Responsibilities – Accounts Payable (AP)
Process vendor invoices with accuracy, ensuring proper coding and required approvals.
Prepare and execute weekly check runs, ACH payments, and credit card reconciliations.
Maintain vendor records, including W-9 forms and payment preferences.
Reconcile vendor statements and resolve discrepanciesin a timely manner.
Monitor APAging and ensure invoices are paid according to terms.
Reconcile corporate credit cardprogram, ensuring receipts are included, account coding isaccurate, and journal entry is posted.
Assistwith year-end AP procedures.
Other AP duties asrequired.
Growing Responsibilities – Accounts Receivable (AR)
Monitor and record daily bank activity.
Assistwith generating customer invoices as needed.
Apply incoming payments and supportaccurateAR ledger maintenance.
Helpmonitoroutstanding balances and follow up on overdue accounts.
Support customer billing inquiries and help resolve discrepancies.
Contribute to AR reporting as responsibilities expand.
General Accounting & Administrative Support
Assistwith month-end tasks such as reconciliations and accruals.
Maintain organized digital and physical financial files.
Support audits by preparing requested documentation.
Participate in process improvements to increase efficiency and accuracy.
Qualifications
Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
1–3 years of AP experience; exposure to AR is a plus but notrequired.
Strong understanding of basicAccountingprinciples.
Proficiencywith accounting software (Business Centralor similar) and Excel.
Excellent attention to detail, accuracy, and time management.
Strong organizational and multitasking abilities.
High levelof accuracy and follow-through.
Professional communication with vendors, customers, and internal teams.
Ability to adapt as responsibilities expand into AR.
Discretion with sensitive financial information.
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Primary Responsibilities – Accounts Payable (AP)
Process vendor invoices with accuracy, ensuring proper coding and required approvals.
Prepare and execute weekly check runs, ACH payments, and credit card reconciliations.
Maintain vendor records, including W-9 forms and payment preferences.
Reconcile vendor statements and resolve discrepanciesin a timely manner.
Monitor APAging and ensure invoices are paid according to terms.
Reconcile corporate credit cardprogram, ensuring receipts are included, account coding isaccurate, and journal entry is posted.
Assistwith year-end AP procedures.
Other AP duties asrequired.
Growing Responsibilities – Accounts Receivable (AR)
Monitor and record daily bank activity.
Assistwith generating customer invoices as needed.
Apply incoming payments and supportaccurateAR ledger maintenance.
Helpmonitoroutstanding balances and follow up on overdue accounts.
Support customer billing inquiries and help resolve discrepancies.
Contribute to AR reporting as responsibilities expand.
General Accounting & Administrative Support
Assistwith month-end tasks such as reconciliations and accruals.
Maintain organized digital and physical financial files.
Support audits by preparing requested documentation.
Participate in process improvements to increase efficiency and accuracy.
Qualifications
Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
1–3 years of AP experience; exposure to AR is a plus but notrequired.
Strong understanding of basicAccountingprinciples.
Proficiencywith accounting software (Business Centralor similar) and Excel.
Excellent attention to detail, accuracy, and time management.
Strong organizational and multitasking abilities.
High levelof accuracy and follow-through.
Professional communication with vendors, customers, and internal teams.
Ability to adapt as responsibilities expand into AR.
Discretion with sensitive financial information.
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