BOSTON TRUST WALDEN COMPANY
Position Information
Title: Academic Program Coordinator
Employment Type: Employee
Benefits Eligible: Full/Part time
Work Schedule: Monday – Friday, 8 am – 5 pm; occasional nights and weekends as directed by supervisor.
Posting Date: 10/17/2025
Closing Date: Open until filled
Proposed Starting Date: 12/01/2025
Location: Athens Area
Classification Title Academic Program Coord I FLSA Exempt FTE 1.00
Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications
Master's degree
Prior professional advising experience
Prior course scheduling and academic programs support
Knowledge of the university’s rules, regulations, policies, and procedures pertaining to student degree completion
Effective problem‑solving and interpersonal communication skills
Ability to establish and maintain effective working relationships
Ability to interpret policies and procedures and communicate these effectively to students and faculty
Position Summary This position provides administrative support to the Director of Graduate Studies and Undergraduate Teaching Coordinator and collaborates with the Business Office for associated tasks. Additionally, it provides student academic advising by meeting with students to recommend courses for the upcoming semester.
Knowledge, Skills, Abilities and/or Competencies
Attentiveness and rapport
Well‑versed in student‑facing technologies (e.g., DegreeWorks)
Professionalism
Ability to strategically communicate
Accessibility and flexibility
Time‑management skills
In‑depth knowledge of related university and degree requirements
Demonstrates familiarity with theories related to advising, student development, and learning cognition
Physical Demands
Sit for long periods of time.
Lift up to 15 pounds, occasionally 20 pounds.
Job Responsibilities
Provide administrative support to Director of Graduate Studies and Undergraduate Teaching Coordinator.
Manage student records, admissions, and program acceptance using UGA and Graduate School systems.
Prepare graduate assistantship offer letters and manage related fee/tuition entries in consultation with the Business Manager and Department Head.
Organize data for undergraduate and graduate program assessment.
Work with Director of Graduate Studies to maintain and update the Graduate Student handbook.
Serve as a resource to graduate students on departmental and Graduate School procedures and policies.
Manage course schedules with the Undergraduate Teaching Coordinator/Director of Graduate Studies to ensure all courses are entered into the scheduling platforms and to create research sections, special courses, thesis and dissertation research and writing courses, and other courses as needed.
Provide PODs and other clearances and clear academic holds for student registrations.
Enter new departmental courses and course changes into CAPA and work with Director of Graduate Studies and Undergraduate Teaching Coordinator to provide updates to majors and degree programs in PARC.
Coordinate MOUs for student internships for undergraduate students.
Assist with department course evaluations.
Manage departmental scholarship application process and summarize for evaluation and notification; work with the business office to administer and post scholarships in Scholarship Universe.
Manage applications and submission of college and graduate school awards including travel awards, fellowships, and scholarships; work with the business office to administer funded awards and coordinate planning and execution of undergraduate and graduate academic activities.
Meet with students to recommend courses for the upcoming semester, prepare advising forms, answer student questions, and direct students to campus resources on campus.
Participate in advising events (e.g., workshops, orientation for assigned students) and CAES advisor meetings.
Additional Information
Is driving a responsibility of this position? No
Is this a position of trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P‑Card? No
Is having a P‑Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have security access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additional Policy Information Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Contact Information Recruitment Contact: Kim Kotkiewicz
Email: kimk@uga.edu
Phone: 706‑542‑1351
Applicant Documents Resume/CV
Resume/CV
Cover Letter
List of References with Contact Information
#J-18808-Ljbffr
Employment Type: Employee
Benefits Eligible: Full/Part time
Work Schedule: Monday – Friday, 8 am – 5 pm; occasional nights and weekends as directed by supervisor.
Posting Date: 10/17/2025
Closing Date: Open until filled
Proposed Starting Date: 12/01/2025
Location: Athens Area
Classification Title Academic Program Coord I FLSA Exempt FTE 1.00
Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications
Master's degree
Prior professional advising experience
Prior course scheduling and academic programs support
Knowledge of the university’s rules, regulations, policies, and procedures pertaining to student degree completion
Effective problem‑solving and interpersonal communication skills
Ability to establish and maintain effective working relationships
Ability to interpret policies and procedures and communicate these effectively to students and faculty
Position Summary This position provides administrative support to the Director of Graduate Studies and Undergraduate Teaching Coordinator and collaborates with the Business Office for associated tasks. Additionally, it provides student academic advising by meeting with students to recommend courses for the upcoming semester.
Knowledge, Skills, Abilities and/or Competencies
Attentiveness and rapport
Well‑versed in student‑facing technologies (e.g., DegreeWorks)
Professionalism
Ability to strategically communicate
Accessibility and flexibility
Time‑management skills
In‑depth knowledge of related university and degree requirements
Demonstrates familiarity with theories related to advising, student development, and learning cognition
Physical Demands
Sit for long periods of time.
Lift up to 15 pounds, occasionally 20 pounds.
Job Responsibilities
Provide administrative support to Director of Graduate Studies and Undergraduate Teaching Coordinator.
Manage student records, admissions, and program acceptance using UGA and Graduate School systems.
Prepare graduate assistantship offer letters and manage related fee/tuition entries in consultation with the Business Manager and Department Head.
Organize data for undergraduate and graduate program assessment.
Work with Director of Graduate Studies to maintain and update the Graduate Student handbook.
Serve as a resource to graduate students on departmental and Graduate School procedures and policies.
Manage course schedules with the Undergraduate Teaching Coordinator/Director of Graduate Studies to ensure all courses are entered into the scheduling platforms and to create research sections, special courses, thesis and dissertation research and writing courses, and other courses as needed.
Provide PODs and other clearances and clear academic holds for student registrations.
Enter new departmental courses and course changes into CAPA and work with Director of Graduate Studies and Undergraduate Teaching Coordinator to provide updates to majors and degree programs in PARC.
Coordinate MOUs for student internships for undergraduate students.
Assist with department course evaluations.
Manage departmental scholarship application process and summarize for evaluation and notification; work with the business office to administer and post scholarships in Scholarship Universe.
Manage applications and submission of college and graduate school awards including travel awards, fellowships, and scholarships; work with the business office to administer funded awards and coordinate planning and execution of undergraduate and graduate academic activities.
Meet with students to recommend courses for the upcoming semester, prepare advising forms, answer student questions, and direct students to campus resources on campus.
Participate in advising events (e.g., workshops, orientation for assigned students) and CAES advisor meetings.
Additional Information
Is driving a responsibility of this position? No
Is this a position of trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P‑Card? No
Is having a P‑Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have security access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additional Policy Information Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Contact Information Recruitment Contact: Kim Kotkiewicz
Email: kimk@uga.edu
Phone: 706‑542‑1351
Applicant Documents Resume/CV
Resume/CV
Cover Letter
List of References with Contact Information
#J-18808-Ljbffr