UW School of Medicine and Public Health
Research Administrator
UW School of Medicine and Public Health, Madison, Wisconsin, us, 53774
Join to apply for the
Research Administrator
role at
UW School of Medicine and Public Health .
5 days ago – Be among the first 25 applicants.
Current Employees If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category Academic Staff
Employment Type Regular
Job Profile Multi-fun Res Admin Mgr
Job Summary Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant BerbeeWalsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health! Reporting directly to the Associate Department Administrator–Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post‑award research administration tasks. The pre‑award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post‑award tasks include directly working with principal investigators and research staff to budget, complete award set‑up, monitor expenditures, and reconcile financial data for sponsored programs. This includes processing accounting transactions such as cost transfers, sub‑award management, and financial projections related to sponsored project management.
Furthermore, this role will serve as the unit liaison to internal and external stakeholder groups providing institutional and sponsor information representing the interests of the department and will implement departmental research administration policies and procedures accordingly.
The work schedule is flexible and will be determined at the time of hire.
This position may require some work to be performed in‑person, onsite, at a designated campus work location. Some work may be performed remotely, at an off‑site, non‑campus work location.
Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: demonstrated track record of organizational skills and attention to detail managing multiple complex tasks, ability to work independently with minimal supervision, ability to problem solve and research questions to find answers.
Key Job Responsibilities
Reviews and approves programmatic transactions spanning the life‑cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures.
May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director.
May supervise the day‑to‑day activities of research administration staff.
Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders.
Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit.
Executes activities related to financial compliance, audit, or reporting on behalf of a unit.
Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit.
Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration.
Department School of Medicine and Public Health, BerbeeWalsh Department of Emergency Medicine.
At the BerbeeWalsh Department of Emergency Medicine, our focus is advancing the health of our community through unparalleled investments in exemplary education and training, rigorous discovery and collaboration, and compassionate patient care. Each year, our faculty and staff care for more than
100,000 patients
across our emergency departments, serving as a trusted resource for communities throughout Wisconsin and beyond.
Compensation The starting salary for the position is $72,000; it is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.
Required Qualifications
Two years or more of experience in grant management (pre and/or post award).
Prior budget management experience of federally funded projects.
Excellent written and verbal communication skills.
Preferred Qualifications At least two years of experience with the following is preferred:
Experience developing and projecting budgets.
Knowledge of federal (e.g., NIH, NSF, DOD), state, foundation or industry funding mechanisms.
Experience working in a healthcare and/or higher education environment.
Proficiency with Microsoft Office.
Education Bachelor's Degree Required.
How to Apply To apply for this position, please click on the “I am a current employee” button or “I am not a current employee” button under Apply Now. You will be prompted to upload the following documents.
Cover Letter
Resume
Please note, there is only one attachment field. You must upload all of your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
Work Authorization University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected, you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J‑1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information Jenna Wepfer, jwepfer@medicine.wisc.edu, 608‑265‑1810.
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin‑Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
#J-18808-Ljbffr
Research Administrator
role at
UW School of Medicine and Public Health .
5 days ago – Be among the first 25 applicants.
Current Employees If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category Academic Staff
Employment Type Regular
Job Profile Multi-fun Res Admin Mgr
Job Summary Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant BerbeeWalsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health! Reporting directly to the Associate Department Administrator–Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post‑award research administration tasks. The pre‑award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post‑award tasks include directly working with principal investigators and research staff to budget, complete award set‑up, monitor expenditures, and reconcile financial data for sponsored programs. This includes processing accounting transactions such as cost transfers, sub‑award management, and financial projections related to sponsored project management.
Furthermore, this role will serve as the unit liaison to internal and external stakeholder groups providing institutional and sponsor information representing the interests of the department and will implement departmental research administration policies and procedures accordingly.
The work schedule is flexible and will be determined at the time of hire.
This position may require some work to be performed in‑person, onsite, at a designated campus work location. Some work may be performed remotely, at an off‑site, non‑campus work location.
Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: demonstrated track record of organizational skills and attention to detail managing multiple complex tasks, ability to work independently with minimal supervision, ability to problem solve and research questions to find answers.
Key Job Responsibilities
Reviews and approves programmatic transactions spanning the life‑cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures.
May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director.
May supervise the day‑to‑day activities of research administration staff.
Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders.
Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit.
Executes activities related to financial compliance, audit, or reporting on behalf of a unit.
Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit.
Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration.
Department School of Medicine and Public Health, BerbeeWalsh Department of Emergency Medicine.
At the BerbeeWalsh Department of Emergency Medicine, our focus is advancing the health of our community through unparalleled investments in exemplary education and training, rigorous discovery and collaboration, and compassionate patient care. Each year, our faculty and staff care for more than
100,000 patients
across our emergency departments, serving as a trusted resource for communities throughout Wisconsin and beyond.
Compensation The starting salary for the position is $72,000; it is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.
Required Qualifications
Two years or more of experience in grant management (pre and/or post award).
Prior budget management experience of federally funded projects.
Excellent written and verbal communication skills.
Preferred Qualifications At least two years of experience with the following is preferred:
Experience developing and projecting budgets.
Knowledge of federal (e.g., NIH, NSF, DOD), state, foundation or industry funding mechanisms.
Experience working in a healthcare and/or higher education environment.
Proficiency with Microsoft Office.
Education Bachelor's Degree Required.
How to Apply To apply for this position, please click on the “I am a current employee” button or “I am not a current employee” button under Apply Now. You will be prompted to upload the following documents.
Cover Letter
Resume
Please note, there is only one attachment field. You must upload all of your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
Work Authorization University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected, you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J‑1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information Jenna Wepfer, jwepfer@medicine.wisc.edu, 608‑265‑1810.
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin‑Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
#J-18808-Ljbffr