The Community Foundation of Herkimer & Oneida Counties, Inc.
Finance and Accounting Coordinator
The Community Foundation of Herkimer & Oneida Counties, Inc., Utica, New York, United States
Job Summary
Assists the finance and accounting functions and needs of the Community Foundation, including
routine accounting operations, accounts payable, cash management, general ledger entries and
reconciliations, fund statements, analysis, administrative support, and ad hoc requests and assignments.
Essential Job Duties and Responsibilities (Additional duties may be assigned)
Process and enter accounts payable vendor invoices, employee expense reimbursements, and corporate credit card expenses for payment in a timely manner. Review for accuracy and identify and resolve discrepancies.
Assist with maintaining vendor records, W-9s, and 1099-MISC filing.
Assist with available cash analysis.
Verify, record, and reconcile bank statement activity.
Verify, record, and reconcile activity of investment accounts and pools and compile investment statements to send to investment consultant.
Assist with maintaining fixed asset records and depreciation listing, record monthly depreciation entries.
Prepare journal entries to record financial transactions in accordance with generally accepted accounting principles.
Prepare timely and accurate reconciliations of assigned general ledger accounts in accordance with the reconciliation master schedule.
Assist with monthly fund statement preparation as needed.
Assist with timely and accurate generation of budget-to-actual departmental general ledger reports.
Assist with timely year-end closings, audit and 990 workpaper preparation, and 1099-MISC filing
Prepare analysis of accounts and work on ad-hoc accounting projects, as requested.
Assist with implementing and maintaining internal financial controls and procedures
Perform filing, record retention and miscellaneous job-related duties as requested to support department and company objectives
Education and Experience
Bachelor’s degree in Finance or Accounting required; equivalent in education, training, and experience considered
Knowledge of not-for-profit and fund accounting preferred
3-5 years’ experience required
Knowledge, Skills, and Abilities
Computer proficiency required, i.e., Microsoft Office, especially Outlook, Excel
Experience with Foundant Technologies CommunitySuite, Grant/Scholarship Lifecycle Manager (GLM/SLM), or other community foundation nonprofit software preferred
Strong verbal and written communication skills; ability to maintain and secure confidential information.
Practice excellent interpersonal communication
Must be organized to effectively manage multiple projects and shifting priorities
Possess exemplary mathematical, analytical skills that result in accurate calculations, analysis support
This position does not have supervisory responsibilities
This position reports to the Financial Controller
Hourly pay rate: $35.55/hr. - $37.32/hr.
Four-day work week
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (403b, IRA)
Life Insurance (Basic, Voluntary, AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Collaborative hybrid approach prioritizing on-site work
Wellness Resources
#J-18808-Ljbffr
routine accounting operations, accounts payable, cash management, general ledger entries and
reconciliations, fund statements, analysis, administrative support, and ad hoc requests and assignments.
Essential Job Duties and Responsibilities (Additional duties may be assigned)
Process and enter accounts payable vendor invoices, employee expense reimbursements, and corporate credit card expenses for payment in a timely manner. Review for accuracy and identify and resolve discrepancies.
Assist with maintaining vendor records, W-9s, and 1099-MISC filing.
Assist with available cash analysis.
Verify, record, and reconcile bank statement activity.
Verify, record, and reconcile activity of investment accounts and pools and compile investment statements to send to investment consultant.
Assist with maintaining fixed asset records and depreciation listing, record monthly depreciation entries.
Prepare journal entries to record financial transactions in accordance with generally accepted accounting principles.
Prepare timely and accurate reconciliations of assigned general ledger accounts in accordance with the reconciliation master schedule.
Assist with monthly fund statement preparation as needed.
Assist with timely and accurate generation of budget-to-actual departmental general ledger reports.
Assist with timely year-end closings, audit and 990 workpaper preparation, and 1099-MISC filing
Prepare analysis of accounts and work on ad-hoc accounting projects, as requested.
Assist with implementing and maintaining internal financial controls and procedures
Perform filing, record retention and miscellaneous job-related duties as requested to support department and company objectives
Education and Experience
Bachelor’s degree in Finance or Accounting required; equivalent in education, training, and experience considered
Knowledge of not-for-profit and fund accounting preferred
3-5 years’ experience required
Knowledge, Skills, and Abilities
Computer proficiency required, i.e., Microsoft Office, especially Outlook, Excel
Experience with Foundant Technologies CommunitySuite, Grant/Scholarship Lifecycle Manager (GLM/SLM), or other community foundation nonprofit software preferred
Strong verbal and written communication skills; ability to maintain and secure confidential information.
Practice excellent interpersonal communication
Must be organized to effectively manage multiple projects and shifting priorities
Possess exemplary mathematical, analytical skills that result in accurate calculations, analysis support
This position does not have supervisory responsibilities
This position reports to the Financial Controller
Hourly pay rate: $35.55/hr. - $37.32/hr.
Four-day work week
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (403b, IRA)
Life Insurance (Basic, Voluntary, AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Collaborative hybrid approach prioritizing on-site work
Wellness Resources
#J-18808-Ljbffr