PlantingSpace AG
Please note that recruitment operations, including application reviews and interviews, will be suspended from Dec 23, resuming fully on Jan 5.
We're building the future of AI for analysts and scientists, based on a fundamentally new approach to reasoning and knowledge representation. Our team of 40 exceptional researchers and engineers - distributed across 16 countries - are tackling some of the hardest problems in AI. We're in our R&D phase, founder-backed, and scaling rapidly toward commercialization.
We're hiring a
Finance Manager - Corporate & Accounting
to elevate our financial operations as we transition from R&D to commercialization. You'll own all accounting, compliance, and corporate governance for our Swiss entity, ensuring we have audit-ready books, timely regulatory filings, and the financial foundation to support our ambitious growth. This is a hands‑on role where you'll work closely with external providers (bookkeeper, tax advisors, auditors, legal counsel) while building scalable processes. You'll be a key partner to our founders and work alongside two other finance team members (FP&A Manager and Workforce Finance Manager).
Location:
Remote (working hours are 09:00-18:00 CET) Reports to:
CEO / Co-Founder Team:
Finance (3 people total) What You’ll Own Accounting & Financial Reporting
Execute month-end processes, including posting accounting adjustments - ensuring high precision and accuracy
Prepare monthly management accounts and financial statements (Schweizerisches Obligationenrecht)
Oversee day-to-day bookkeeping through our external provider and automation stack (Xero, Dext, Revolut)
Maintain chart of accounts and ensure accurate cost allocation across departments/countries
Oversee bank reconciliations and manage cash positions
Ensure proper accounting treatment for multi-country payroll (Deel integration)
Tax & Regulatory Compliance
Coordinate Swiss corporate tax filings (annual and quarterly) with external tax advisors
Manage VAT compliance and declarations
Monitor taxable presence (PE risk) in all jurisdictions, including Sales Tax/VAT and CT obligations
Oversee Foreign Employer setup compliance (Germany, UK)
Stay current on tax and regulatory changes
Audit & Controls
Lead the annual limited financial audit and prepare for a transition to full financial audits (Swiss OR/ GAAP)
Build and maintain audit-ready processes and documentation
Ensure strict adherence to applicable accounting standards (Swiss OR/GAAP)
Design, implement and monitor robust internal controls
Lead the development of the company risk register, including identifying and mitigating cross-functional risks
Support future SOC2 certification (own finance-related controls)
Corporate Finance & Governance
Shareholder management: Maintain share register, prepare and execute AGM, manage shareholder documentation
Annual capital increase process: Coordinate funding rounds (legal docs, filings, share issuance)
Corporate compliance: Ensure Swiss corporate law compliance, work with legal counsel on governance matters
Manage the current corporate structure and own the evaluation and execution of setting up new subsidiaries as the business scales
Board support: Prepare materials for board meetings, ensure proper documentation and filings
Vendor Management & Payments
Maintain and optimize the AP and approval workflow, and payment execution
Manage vendor relationships and contracts (working with legal on contract reviews)
Ensure timely payments and maintain vendor files
Payroll Operations
Audit and reconcile Deel payroll submissions across 16 countries monthly
Catch errors before they reach employees
Track allowances and reimbursements (sick leave, benefits, expenses) across jurisdictions
Ensure payroll accounting entries are accurate
Provide payroll data to Finance Manager for forecasting
Background & Experience Essential
2-4 years in high-performance environments such as Big 4 audit/tax + industry experience, OR top-tier management consulting (McKinsey, BCG, Bain) with a finance focus
Why a high-performance environment matters to us: You've been trained in operational excellence, you work with precision under pressure, and you know what "audit-ready" / “client-ready” really means
Strong foundation in accounting and Swiss OR, GAAP/IFRS
Experience with full-cycle accounting (close, reporting, compliance)
Proven track record of zero-defect work in high-stakes environments
Highly Valued
Experience at a high-growth tech company or startup
Exposure to multi-country operations and compliance
Knowledge of startup-specific tax considerations
Familiarity with Foreign Employer setups (Germany, UK)
Prior involvement in audit or SOC2 certification
Technical Skills Must Have
Advanced Excel/Google Sheets (financial modeling, complex formulas)
Experience with modern accounting software (Xero or similar)
Comfortable with automation tools (Dext, Revolut Business, bill.com, etc.)
Understanding of multi-currency accounting and FX exposure
Fluent in German (spoken and written)
Nice to Have
Experience with Deel or similar global payroll platforms
Knowledge of equity/ESOP administration
Operating Style You thrive when:
✅ The bar for quality is extremely high
✅ Getting things "almost right" isn't good enough
✅ You're working with smart, demanding people
✅ There's no room for errors (audits, tax, payroll)
✅ Processes need to be built from scratch
✅ You're juggling multiple deadlines (month-end, tax, audit, AGM)
You struggle when:
❌ "Good enough" is acceptable
❌ People tolerate sloppy work
❌ There's no intellectual rigor
❌ Processes are already built and you're just maintaining
What You’ll Work With People
Finance Manager (FP&A & Strategy) - Your partner, owns forward-looking finance, cash, strategy, compensation benchmarking
Founders (Co-CEOs) - Direct access for critical decisions
External providers - Accountant & bookkeeper, tax advisors, auditors, legal counsel
Deel support - For global payroll operations
Tools & Stack
Xero - Accounting software (well-configured, automated feeds)
Dext - Invoice processing
Revolut Business - Banking and payments
Deel - Global payroll across 16 countries (employees, EORs, contractors)
Google Sheets/Excel - Analysis and reporting
Cap table software - TBD (Carta, Pulley, or similar)
External Support
Swiss accountant & bookkeeper (daily transactions)
Swiss tax advisor (corporate tax, VAT)
Annual audit firm
Corporate legal counsel
Country-specific advisors as needed
Why PlantingSpace? Highlights
The Mission:
We're not building another SaaS tool or ad-tech platform. We're working on fundamental problems in AI that could reshape how machines learn and reason. If that excites you, you'll fit right in.
The Team:
Work with researchers and engineers who are highly passionate about their work and the problems we are solving. Our intellectual bar is exceptionally high - and that extends to finance operations too.
The Stage:
Pre-revenue R&D means you're building financial operations from scratch. No legacy mess to clean up. You'll establish the foundation that scales to Series A, Series B, and beyond.
Unique organisation: startup spirit with solid foundations Startup Spirit
Collaborate with the best:
Join a hand-picked team of intellectually curious people who are deeply passionate about their work.
Make a real difference:
Here, you aren't just a cog in a big machine; at eye-level with everyone else, your contributions directly impact the product and the team.
Move fast and be bold:
We experiment, and dare to make big changes as needed. The best idea and execution is what matters, not hierarchy and red tape.
Engineered for Exponential Scale : We are a deep-tech venture with a significant technological moat, aimed at solving fundamental, large-scale problems.
Solid Foundations
Securely funded:
Fully funded by the founders, meaning we operate without run-rate anxiety. Our ability to set our strategy is not driven by VC demands, but purely by the team’s understanding of what moves us fastest closer to our goal.
Focus on Product, not fundraising:
Financial stability allows us to focus on long-term product potential, sustainable execution, and the strength of our team.
Quality over chaos:
Startups are often scrappy, but we have the stability to do things properly; we have a high level of rigor and take the time to build things in a solid and reliable way from the start.
Team Retreats
We’re globally distributed but closely connected. Every three months, we bring the whole team together in nice locations across Europe.
We spend one week together: planning, solving problems at the white board, having fun and bonding.
#J-18808-Ljbffr
We're building the future of AI for analysts and scientists, based on a fundamentally new approach to reasoning and knowledge representation. Our team of 40 exceptional researchers and engineers - distributed across 16 countries - are tackling some of the hardest problems in AI. We're in our R&D phase, founder-backed, and scaling rapidly toward commercialization.
We're hiring a
Finance Manager - Corporate & Accounting
to elevate our financial operations as we transition from R&D to commercialization. You'll own all accounting, compliance, and corporate governance for our Swiss entity, ensuring we have audit-ready books, timely regulatory filings, and the financial foundation to support our ambitious growth. This is a hands‑on role where you'll work closely with external providers (bookkeeper, tax advisors, auditors, legal counsel) while building scalable processes. You'll be a key partner to our founders and work alongside two other finance team members (FP&A Manager and Workforce Finance Manager).
Location:
Remote (working hours are 09:00-18:00 CET) Reports to:
CEO / Co-Founder Team:
Finance (3 people total) What You’ll Own Accounting & Financial Reporting
Execute month-end processes, including posting accounting adjustments - ensuring high precision and accuracy
Prepare monthly management accounts and financial statements (Schweizerisches Obligationenrecht)
Oversee day-to-day bookkeeping through our external provider and automation stack (Xero, Dext, Revolut)
Maintain chart of accounts and ensure accurate cost allocation across departments/countries
Oversee bank reconciliations and manage cash positions
Ensure proper accounting treatment for multi-country payroll (Deel integration)
Tax & Regulatory Compliance
Coordinate Swiss corporate tax filings (annual and quarterly) with external tax advisors
Manage VAT compliance and declarations
Monitor taxable presence (PE risk) in all jurisdictions, including Sales Tax/VAT and CT obligations
Oversee Foreign Employer setup compliance (Germany, UK)
Stay current on tax and regulatory changes
Audit & Controls
Lead the annual limited financial audit and prepare for a transition to full financial audits (Swiss OR/ GAAP)
Build and maintain audit-ready processes and documentation
Ensure strict adherence to applicable accounting standards (Swiss OR/GAAP)
Design, implement and monitor robust internal controls
Lead the development of the company risk register, including identifying and mitigating cross-functional risks
Support future SOC2 certification (own finance-related controls)
Corporate Finance & Governance
Shareholder management: Maintain share register, prepare and execute AGM, manage shareholder documentation
Annual capital increase process: Coordinate funding rounds (legal docs, filings, share issuance)
Corporate compliance: Ensure Swiss corporate law compliance, work with legal counsel on governance matters
Manage the current corporate structure and own the evaluation and execution of setting up new subsidiaries as the business scales
Board support: Prepare materials for board meetings, ensure proper documentation and filings
Vendor Management & Payments
Maintain and optimize the AP and approval workflow, and payment execution
Manage vendor relationships and contracts (working with legal on contract reviews)
Ensure timely payments and maintain vendor files
Payroll Operations
Audit and reconcile Deel payroll submissions across 16 countries monthly
Catch errors before they reach employees
Track allowances and reimbursements (sick leave, benefits, expenses) across jurisdictions
Ensure payroll accounting entries are accurate
Provide payroll data to Finance Manager for forecasting
Background & Experience Essential
2-4 years in high-performance environments such as Big 4 audit/tax + industry experience, OR top-tier management consulting (McKinsey, BCG, Bain) with a finance focus
Why a high-performance environment matters to us: You've been trained in operational excellence, you work with precision under pressure, and you know what "audit-ready" / “client-ready” really means
Strong foundation in accounting and Swiss OR, GAAP/IFRS
Experience with full-cycle accounting (close, reporting, compliance)
Proven track record of zero-defect work in high-stakes environments
Highly Valued
Experience at a high-growth tech company or startup
Exposure to multi-country operations and compliance
Knowledge of startup-specific tax considerations
Familiarity with Foreign Employer setups (Germany, UK)
Prior involvement in audit or SOC2 certification
Technical Skills Must Have
Advanced Excel/Google Sheets (financial modeling, complex formulas)
Experience with modern accounting software (Xero or similar)
Comfortable with automation tools (Dext, Revolut Business, bill.com, etc.)
Understanding of multi-currency accounting and FX exposure
Fluent in German (spoken and written)
Nice to Have
Experience with Deel or similar global payroll platforms
Knowledge of equity/ESOP administration
Operating Style You thrive when:
✅ The bar for quality is extremely high
✅ Getting things "almost right" isn't good enough
✅ You're working with smart, demanding people
✅ There's no room for errors (audits, tax, payroll)
✅ Processes need to be built from scratch
✅ You're juggling multiple deadlines (month-end, tax, audit, AGM)
You struggle when:
❌ "Good enough" is acceptable
❌ People tolerate sloppy work
❌ There's no intellectual rigor
❌ Processes are already built and you're just maintaining
What You’ll Work With People
Finance Manager (FP&A & Strategy) - Your partner, owns forward-looking finance, cash, strategy, compensation benchmarking
Founders (Co-CEOs) - Direct access for critical decisions
External providers - Accountant & bookkeeper, tax advisors, auditors, legal counsel
Deel support - For global payroll operations
Tools & Stack
Xero - Accounting software (well-configured, automated feeds)
Dext - Invoice processing
Revolut Business - Banking and payments
Deel - Global payroll across 16 countries (employees, EORs, contractors)
Google Sheets/Excel - Analysis and reporting
Cap table software - TBD (Carta, Pulley, or similar)
External Support
Swiss accountant & bookkeeper (daily transactions)
Swiss tax advisor (corporate tax, VAT)
Annual audit firm
Corporate legal counsel
Country-specific advisors as needed
Why PlantingSpace? Highlights
The Mission:
We're not building another SaaS tool or ad-tech platform. We're working on fundamental problems in AI that could reshape how machines learn and reason. If that excites you, you'll fit right in.
The Team:
Work with researchers and engineers who are highly passionate about their work and the problems we are solving. Our intellectual bar is exceptionally high - and that extends to finance operations too.
The Stage:
Pre-revenue R&D means you're building financial operations from scratch. No legacy mess to clean up. You'll establish the foundation that scales to Series A, Series B, and beyond.
Unique organisation: startup spirit with solid foundations Startup Spirit
Collaborate with the best:
Join a hand-picked team of intellectually curious people who are deeply passionate about their work.
Make a real difference:
Here, you aren't just a cog in a big machine; at eye-level with everyone else, your contributions directly impact the product and the team.
Move fast and be bold:
We experiment, and dare to make big changes as needed. The best idea and execution is what matters, not hierarchy and red tape.
Engineered for Exponential Scale : We are a deep-tech venture with a significant technological moat, aimed at solving fundamental, large-scale problems.
Solid Foundations
Securely funded:
Fully funded by the founders, meaning we operate without run-rate anxiety. Our ability to set our strategy is not driven by VC demands, but purely by the team’s understanding of what moves us fastest closer to our goal.
Focus on Product, not fundraising:
Financial stability allows us to focus on long-term product potential, sustainable execution, and the strength of our team.
Quality over chaos:
Startups are often scrappy, but we have the stability to do things properly; we have a high level of rigor and take the time to build things in a solid and reliable way from the start.
Team Retreats
We’re globally distributed but closely connected. Every three months, we bring the whole team together in nice locations across Europe.
We spend one week together: planning, solving problems at the white board, having fun and bonding.
#J-18808-Ljbffr