ProPivotal
Senior University Admin
We are seeking a highly organized and proactive
Senior University Admin
to provide dedicated administrative support to a group of faculty members. This role offers a pay rate of up to $30/hour and is ideal for someone with at least three years of administrative experience, particularly with travel coordination and expense processing. You'll play a key role in ensuring smooth day-to-day operations by managing travel logistics, handling reimbursements, and supporting communications across multiple stakeholders.
Key Responsibilities
Serve as the primary administrative point of contact for 4–5 faculty members
Arrange complex domestic and international travel, including transportation and accommodations
Manage high-volume expense reimbursements with accuracy and efficiency ( with Concur or similar systems preferredli>
Prepare and edit a variety of documents, including professional correspondence and internal communications
Organize and coordinate meetings, prepare agendas, and develop detailed itineraries
Support event logistics, including scheduling, room reservations, and arrangements for visiting speakers or consultants
Provide limited calendar assistance as needed—faculty primarily manage their own schedules
Required Experience
Minimum of 3 years in an administrative support role
Hands-on experience with travel booking and expense reimbursement processes
Proficiency in Microsoft Outlook and the full Microsoft Office Suite
Experience with Concur or similar travel/expense platforms strongly preferred
Ideal Candidate Traits
Proactive and detail-oriented
Strong ability to manage multiple competing priorities
Excellent written and verbal communication skills
Comfortable working independently with minimal supervision
Equal Opportunity ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
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We are seeking a highly organized and proactive
Senior University Admin
to provide dedicated administrative support to a group of faculty members. This role offers a pay rate of up to $30/hour and is ideal for someone with at least three years of administrative experience, particularly with travel coordination and expense processing. You'll play a key role in ensuring smooth day-to-day operations by managing travel logistics, handling reimbursements, and supporting communications across multiple stakeholders.
Key Responsibilities
Serve as the primary administrative point of contact for 4–5 faculty members
Arrange complex domestic and international travel, including transportation and accommodations
Manage high-volume expense reimbursements with accuracy and efficiency ( with Concur or similar systems preferredli>
Prepare and edit a variety of documents, including professional correspondence and internal communications
Organize and coordinate meetings, prepare agendas, and develop detailed itineraries
Support event logistics, including scheduling, room reservations, and arrangements for visiting speakers or consultants
Provide limited calendar assistance as needed—faculty primarily manage their own schedules
Required Experience
Minimum of 3 years in an administrative support role
Hands-on experience with travel booking and expense reimbursement processes
Proficiency in Microsoft Outlook and the full Microsoft Office Suite
Experience with Concur or similar travel/expense platforms strongly preferred
Ideal Candidate Traits
Proactive and detail-oriented
Strong ability to manage multiple competing priorities
Excellent written and verbal communication skills
Comfortable working independently with minimal supervision
Equal Opportunity ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
#J-18808-Ljbffr