Trillium Engineering
Join to apply for the
Office Administrator
role at
Trillium Engineering
Purpose of Position This position provides high-level administrative support and ensures a smooth, professional, and welcoming experience for employees, visitors, vendors, and leadership. This role manages scheduling and calendar coordination, oversees visitor check-in and registration processes, supports meeting and event logistics—including food ordering—and serves as the first point of contact at the front reception area.
Summary Of Essential Job Functions
Manage executive and departmental calendars; schedule meetings, coordinate availability, and resolve conflicts.
Arrange meeting logistics, including room reservations, technology setup, and required materials.
Track deadlines, follow-up items, and action logs to ensure completion.
Copy, file, and maintain electronic and physical records in an organized and compliant manner.
Serve as the primary point of contact at the front door, greeting and assisting employees, guests, vendors, and delivery personnel.
Manage visitor check-in and security requirements (badges, sign-in system, compliance forms).
Coordinate visitor schedules, escorts, meeting rooms, and notifications to internal hosts.
Maintain a clean, professional, welcoming reception area.
Order food and beverages for meetings, trainings, and company events based on headcount, dietary needs, and budget.
Coordinate catering setup, cleanup, and delivery schedules.
Track receipts and spending for budgeting and reporting.
Maintain office supplies, breakroom items, and inventory for reception and meeting spaces.
Assist with mail, shipping/receiving, and vendor coordination as needed.
Support basic administrative tasks such as document preparation, scanning, and routing.
Respond promptly and professionally to in-person, phone, and email inquiries.
Represent the organization with a friendly, polished, service-oriented demeanor.
Uphold confidentiality and handle sensitive information with discretion.
Other duties as assigned.
Education And Experience Qualifications
2 years of experience in administrative support, executive assistance, front desk coordination, or office management.
Demonstrated organizational and time-management skills; able to handle multiple priorities.
Proficiency in Microsoft Office Suite; experience with scheduling systems, visitor management tools, and shared calendars preferred.
Demonstrated experience in anticipating needs, taking initiative, and solving problems independently.
Physical Demands Of Position
Physically able to lift up to 20 pounds (materials/equipment)
Effective use of computer, laptop, cell phone and other mobile device to exchange information.
Competencies And Skills Requirements
Excellent communication skills, both verbal and written.
Excellent team skills and team-oriented.
Excellent time management skills and meets deadlines.
Flexible; able to multi-task in response to time-sensitive and changing situations.
Effective listening skills.
Objective, solution-oriented problem-solving skills.
Handles highly sensitive and confidential information.
Resourceful, able to network and connect people to appropriate resources.
Technology savvy, comfortable using MS software products. not closed incorrectly. Let's rewrite final json properly:
Continue list items.
Then disclaimer paragraph.
Then headings for Seniority Level etc.
Let's produce final JSON.
```json {
#J-18808-Ljbffr
Office Administrator
role at
Trillium Engineering
Purpose of Position This position provides high-level administrative support and ensures a smooth, professional, and welcoming experience for employees, visitors, vendors, and leadership. This role manages scheduling and calendar coordination, oversees visitor check-in and registration processes, supports meeting and event logistics—including food ordering—and serves as the first point of contact at the front reception area.
Summary Of Essential Job Functions
Manage executive and departmental calendars; schedule meetings, coordinate availability, and resolve conflicts.
Arrange meeting logistics, including room reservations, technology setup, and required materials.
Track deadlines, follow-up items, and action logs to ensure completion.
Copy, file, and maintain electronic and physical records in an organized and compliant manner.
Serve as the primary point of contact at the front door, greeting and assisting employees, guests, vendors, and delivery personnel.
Manage visitor check-in and security requirements (badges, sign-in system, compliance forms).
Coordinate visitor schedules, escorts, meeting rooms, and notifications to internal hosts.
Maintain a clean, professional, welcoming reception area.
Order food and beverages for meetings, trainings, and company events based on headcount, dietary needs, and budget.
Coordinate catering setup, cleanup, and delivery schedules.
Track receipts and spending for budgeting and reporting.
Maintain office supplies, breakroom items, and inventory for reception and meeting spaces.
Assist with mail, shipping/receiving, and vendor coordination as needed.
Support basic administrative tasks such as document preparation, scanning, and routing.
Respond promptly and professionally to in-person, phone, and email inquiries.
Represent the organization with a friendly, polished, service-oriented demeanor.
Uphold confidentiality and handle sensitive information with discretion.
Other duties as assigned.
Education And Experience Qualifications
2 years of experience in administrative support, executive assistance, front desk coordination, or office management.
Demonstrated organizational and time-management skills; able to handle multiple priorities.
Proficiency in Microsoft Office Suite; experience with scheduling systems, visitor management tools, and shared calendars preferred.
Demonstrated experience in anticipating needs, taking initiative, and solving problems independently.
Physical Demands Of Position
Physically able to lift up to 20 pounds (materials/equipment)
Effective use of computer, laptop, cell phone and other mobile device to exchange information.
Competencies And Skills Requirements
Excellent communication skills, both verbal and written.
Excellent team skills and team-oriented.
Excellent time management skills and meets deadlines.
Flexible; able to multi-task in response to time-sensitive and changing situations.
Effective listening skills.
Objective, solution-oriented problem-solving skills.
Handles highly sensitive and confidential information.
Resourceful, able to network and connect people to appropriate resources.
Technology savvy, comfortable using MS software products. not closed incorrectly. Let's rewrite final json properly:
Continue list items.
Then disclaimer paragraph.
Then headings for Seniority Level etc.
Let's produce final JSON.
```json {
#J-18808-Ljbffr