UT Southwestern Medical Center
Document Control Specialist
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Document Control Specialist
Join the
Document Control Specialist
role at
UT Southwestern Medical Center .
Job Summary Works under close supervision to provide tasks required for the daily operations of the document imaging system. Ensures that all aspects of system operations are performed consistently and timely with the quality level required.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare—no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required Experience & Education Education: High School Diploma or GED or equivalent.
Experience: 3 years document imaging system experience with working knowledge of medical records/HIM.
Job Duties
Coordinates, schedules, and monitors document preparation and scanning. Indexes work volumes for both document imaging staff and equipment resources to ensure turnaround time and accuracy requirements are achieved.
Plans and coordinates professional development of department staff including assisting in developing and conducting training classes. Follows university performance appraisal and disciplinary review process, communicates policy and procedure changes to staff individually and in team meetings.
Supervises performance of department staff including setting standards for productivity and accuracy, monitoring performance, and reporting and communicating results to staff and management.
Reviews system, workflow, and process problem identification, troubleshooting, and resolution. Promptly communicates problems to management, affected system users, and system vendors. Recommends and/or implements process, policy, and procedural changes as necessary to maintain efficient operation of document imaging scanning and indexing process.
Performs quality assurance activities to verify accurate indexing, filing, storage, and retrieval of document images to identify opportunities for training and process improvement.
Attends meetings as required and participates on committees as directed.
Coordinates scheduling of staffing for department operations. Assists manager with recruiting and interviewing applicants for staff positions.
Coordinates preventive maintenance, service calls, and supply/parts ordering as necessary and/or required by service contracts to ensure reliable performance and longevity of document imaging system equipment.
Performs other duties as assigned.
Security and EEO Statement Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location Primary Location: Texas‑Dallas‑5323 Harry Hines Blvd Work Location: 5323 Harry Hines Blvd
Job Details Job: Professional & Executive Organization: 867263 – UH‑Otpt Img Cancer Ctr Mammo Schedule: Full‑time Shift: Day Job Employee Status: Regular Job Type: Standard Job Posting: Dec 25, 2025, 2:49:57 AM
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Administrative
Industry Hospitals and Health Care
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Document Control Specialist
role at
UT Southwestern Medical Center .
Job Summary Works under close supervision to provide tasks required for the daily operations of the document imaging system. Ensures that all aspects of system operations are performed consistently and timely with the quality level required.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare—no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required Experience & Education Education: High School Diploma or GED or equivalent.
Experience: 3 years document imaging system experience with working knowledge of medical records/HIM.
Job Duties
Coordinates, schedules, and monitors document preparation and scanning. Indexes work volumes for both document imaging staff and equipment resources to ensure turnaround time and accuracy requirements are achieved.
Plans and coordinates professional development of department staff including assisting in developing and conducting training classes. Follows university performance appraisal and disciplinary review process, communicates policy and procedure changes to staff individually and in team meetings.
Supervises performance of department staff including setting standards for productivity and accuracy, monitoring performance, and reporting and communicating results to staff and management.
Reviews system, workflow, and process problem identification, troubleshooting, and resolution. Promptly communicates problems to management, affected system users, and system vendors. Recommends and/or implements process, policy, and procedural changes as necessary to maintain efficient operation of document imaging scanning and indexing process.
Performs quality assurance activities to verify accurate indexing, filing, storage, and retrieval of document images to identify opportunities for training and process improvement.
Attends meetings as required and participates on committees as directed.
Coordinates scheduling of staffing for department operations. Assists manager with recruiting and interviewing applicants for staff positions.
Coordinates preventive maintenance, service calls, and supply/parts ordering as necessary and/or required by service contracts to ensure reliable performance and longevity of document imaging system equipment.
Performs other duties as assigned.
Security and EEO Statement Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location Primary Location: Texas‑Dallas‑5323 Harry Hines Blvd Work Location: 5323 Harry Hines Blvd
Job Details Job: Professional & Executive Organization: 867263 – UH‑Otpt Img Cancer Ctr Mammo Schedule: Full‑time Shift: Day Job Employee Status: Regular Job Type: Standard Job Posting: Dec 25, 2025, 2:49:57 AM
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Administrative
Industry Hospitals and Health Care
#J-18808-Ljbffr