Vanguard Maintenance and Electrical, Inc. is hiring: Administrative Assistant in

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About The Role

We’re looking for a friendly, organized, and resourceful Administrative Assistant who can seamlessly balance general administrative support with front desk responsibilities. In this role, you’ll be the first point of contact for visitors and callers while also supporting team operations behind the scenes.

What You’ll Do

Front Desk & Office Support

• Greet visitors with a warm, professional demeanor.
• Manage the main phone line—screening, directing, and responding to inquiries.
• Handle mail, package deliveries, and office supply stocking.
• Maintain a tidy and welcoming reception and common area.
• Provide coverage at the front desk as needed.
• Offer light office support following team lunches, meetings, and events.

Administrative & Team Support

• Provide general administrative and clerical support to the team.
• Assist with meeting preparation, including assembling materials and helping with presentations.
• Coordinate travel arrangements and prepare itineraries.
• Process and submit expense reports accurately and promptly.
• Support client meetings and internal events.
• Draft, proofread, and edit basic documents and correspondence.
• Maintain accurate and organized client engagement records.
• Generate simple reports as needed.

What We’re Looking For

• 1–2 years of administrative, office coordinator, or front desk experience.
• Warm, professional communication—both in person and over the phone.
• Strong organizational skills and the ability to juggle multiple priorities.
• Comfort with Microsoft Office and common business platforms.
• A proactive mindset and a willingness to jump in wherever needed.

Why You’ll Love Working Here

• Supportive, collaborative team environment.
• Opportunities to grow your skills and take on new responsibilities.
• A role where you get to make a meaningful impact on both client and team experience.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Construction