JG Management Systems (JGMS) is hiring: Administrative Assistant in Kansas City

Job Description

We are searching for an Administrative Assistant to join our team in Kansas City, MO. This position is full‑time and on‑site.

Responsibilities

• Use various software applications for word processing, data entry, composing, preparing correspondence and briefings, reports, and graphic presentations.
• Prepare travel authorizations within two business days after the request is submitted; prepare vouchers within two business days after the worksheet and receipts are submitted.
• Prepare letters, memos, reports, briefings, and graphic presentations as required in proper correspondence format based upon staff input and approved Correspondence Guidelines, and in some cases prepare the first draft.
• Review documents for managers and staff for coordination or concurrence and for accuracy and conformance with style, format, or procedural requirements.
• All memoranda and correspondence shall be signed by personnel only. All staff shall identify themselves as contractor employees when interfacing with outside organizations.
• Track, file, scan, and enter official records and capture all assigned incoming and outgoing correspondence.
• Receive visitors, screen calls, and refer inquiries to the appropriate person.
• Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and policies.
• Support the management of office filing and record systems by filing physical and electronic records as needed.
• Assist in preparing meetings or conferences and setting up telephone conferences.
• Coordinate conference room reservations, arrangements, and setups.
• Develop and maintain administrative database systems such as contact lists and shared calendars.
• Maintain management calendars.
• Establishment and/or maintenance of databases, spreadsheets, and tracking systems, including data entry of the Annual Master Assessment Schedule.
• Facsimile receipt and distribution; document reproduction and distribution.
• Ensuring correspondence is routed to the appropriate organization.
• Follow filing and records management guidelines.
• Serve as the focal point for all incoming and outgoing correspondence.
• Initial mail receipt and internal mail distribution; does not include classified mail.
• Preparation and distribution of external mail.
• Should any suspicion arise as to inadvertent receipt of classified mail, the onsite Derivative Classifier or Security Officer shall be contacted immediately for pickup and/or delivery. Under no circumstances is the suspect mail to be opened.
• Other duties and responsibilities as assigned.

Qualifications

A minimum of 5 years’ experience in the administrative/clerical field. Proficient with the standard Microsoft suite applications and other systems to perform the services required. Experience with systems such as Concur, eDOCS, or Jira is preferred but not required.

Security Clearance: The ability to obtain and maintain a DOE "L" is required.

Background Check and Screenings: A pre‑employment drug screening and background review that includes checks of personal references, credit, law enforcement records, and employment/education verification is required.

Benefits

• Medical Insurance – 100% company‑paid premiums for employees.
• Dental and Vision Insurance.
• 401k plan with company match.
• 24 hours of paid community service a year.
• Up to 4 weeks paid time off a year.
• 10 paid floating holidays.
• Life insurance, short‑ and long‑term disability.
• Employee Assistance Program (EAP).
• Professional development opportunities.

Equal Opportunity Employer

JGMS Government Services LLC (JGMS‑GS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age, race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, marital status, or any other status protected by federal, state or local laws.

Due to the nature of the government contract requirements and/or clearance requirements, US citizenship may be required.

Disability Accommodation

If you are an individual with a disability and need assistance completing the online application, please call (970) 254‑1354. Alternatively, an email may be sent to HR@jgmsgovservices.com with the subject line ‘Applicant Accommodation’ in the email.