University of Maryland Baltimore County is hiring: Administrative Assistant II i

Position Title

Administrative Assistant II

Description

The Administrative Assistant II will be responsible for administrative procedures and processes, and budgeting within the School of Public Policy at UMBC. The School has 9 full-time faculty members and currently enrolls approximately 130 M.P.P. and Ph.D. students.

Department

School of Public Policy

The School of Public Policy is a graduate program offering the MPP, PhD, accelerated BA/MPP and dual degrees in Public Policy. The School currently enrolls approximately 130 graduate students. It has 9 full-time tenured/tenure track faculty members and works with faculty in affiliate departments to provide courses in several specializations (e.g., Health, Education, Evaluation and Analytic Methods).

The School's alumni include several regional and national leaders in elected positions, federal, state and local government and non-profits.

Position Overview

The Administrative Assistant II will be responsible for administrative procedures and processes within the School of Public Policy at UMBC. The Administrative Assistant II reports to the Director and together they ensure the smooth functioning of the School of Public Policy providing for the administrative needs of its staff, faculty, students, and alumni which is fundamental to the School of Public Policy’s success and mission.

Why Work at UMBC

UMBC offers competitive compensation. This role starts at $22.41/hr and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed. For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework

A hybrid telework schedule may be available.

Responsibilities

The Administrative Assistant II will be responsible for administrative processes and procedures connected to budgeting, monitoring School of Public Policy accounts (e.g., DRIF, fellowships, faculty start-up, USM Foundation accounts), hiring, travel, purchasing (P-card and Dcard), scheduling and other activities consistent with administrative support.

The incumbent serves as the HR liaison to the CAHSS shared services and the foundation account services. The incumbent will hire and supervise student office assistants. They will also be responsible for Graduate Assistant support, including onboarding, health insurance and tuition remission forms, office assignments and computer needs.

They will manage the front workroom office and department personnel offices. The incumbent will manage UMBC tagged physical and property inventory. They will coordinate with the Graduate Program Coordinator and External Relations Coordinator as needed. They report to the Director, and together they ensure the smooth functioning of the School of Public Policy.

Required Minimum Qualifications

• High school diploma or GED
• 3 years of experience providing administrative support.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Experience working with Microsoft Office Suite, Word and Excel spreadsheets managing department finances and budgets.
• Excellent computer skills.
• Strong interpersonal and oral and written communication skills.
• Ability to work in a fast paced environment and work independently as well as collaborate with colleagues.

Preferred Qualifications

• BA or MA degree
• Experience with progressively responsible roles in a combination of administrative, financial, project, and event management.
• Experience working in a higher education setting.
• Proficiency with PeopleSoft and Tableau.
• Demonstrated file and date management skills.

Background Screening Statement

A background check will be required.

Special Instructions to Applicants

Upload a cover letter and a resume.

Closing Date

Open Until Filled

Benefits

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• Much more

Salary

Pay Range 9 ($22.41/hr to $29.68/hr) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Nonexempt

Equal Opportunity Statement

UMBC is an affirmative action/equal opportunity employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.