Overview
Human Resources & Payroll Administrator responsible for a full range of Human Resources, Payroll Administration, Travel & Expense Management, and more generalized administrative support for a small team spread out over seven locations. Responsibilities include processing bi-weekly payroll, Benefit Administration, Recruitment, Compliance, Safety, Recordkeeping, Training and Employee Relations.
This range is provided by Grassi. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$60,000.00/yr - $70,000.00/yr
Location
Bohemia, NY area (references to Great River, Farmingdale, Jericho, Central Islip, and other NY locations appear as context for salary data).
Responsibilities
- Process bi-weekly payroll using a third party payroll processing company.
- Full responsibility for all HR recordkeeping, including maintenance of personnel folders, HRIS, policy documents, and related documentation.
- Manage the time keeping system for the VJIS team, including task/project assignments, timesheet management, and paid time off management.
- Administer health and welfare programs, including enrollments, terminations and changes for health, dental, vision, life, disability, supplemental plans, and a 401(k) plan.
- Provide support to employees with claims or other benefit-related matters as required.
- Conduct new employee orientations covering benefits, company policies and safety guidelines.
- Provide employee training and oversee LMS details, assignments and content.
- Assist Management with active recruitment and managing documentation for open positions.
- Assist with data collection for regulatory filings (EEO-1, VETS-100, OSHA).
- Implement employee morale program.
- Fully process all new hires, terminations, transfers and relocations.
- Assume compliance responsibilities: tracking requirements, documentation, renewals of licenses/permits, and coordination with HR Director and Sr Management to ensure compliance with employment, safety, and radiation safety regulations.
- Coordinate employee travel and process expense reimbursement forms with employees and supervisory teams.
- Coordinate with accounting to generate and submit time and material invoices to customers.
- Support project administration tasks: tracking project status, generating documentation, customer submittals, shipping paperwork, and coordinating with accounting on launches and invoicing.
- Provide additional admin support to Operations Manager, General Manager and President as needed.
Travel expectation: 10% (monthly visits to a sister facility in East Haven, CT and possible quarterly visits to other sites).
Essential Skills
- Bachelor’s Degree.
- Minimum two (2) years of relevant Payroll, Human Resources, Office management or Project Administration experience in an industrial environment.
- Familiarity with payroll processing via third party programs or HRIS/LMS/ERP systems.
- Proficiency in MS Office; especially Excel.
- Detail oriented; strong interpersonal skills; highly organized and self-motivated.
- Strong analytical and problem-solving skills.
Non-Essential Skills
- Knowledge of all State and Federal employment laws and insurance regulations.
- Familiarity with OSHA workplace regulations.
- Prior experience with ADP Workforce Now (WFN), Deltek Replicon Timekeeping, TalentLMS.
- Prior experience with MS Dynamics, AX or D365 ERP systems.
Physical & Mental Demands
- Regularly required to sit, walk, bend and stand.
- Use hands to operate standard office equipment.
- Close and distance vision, ability to adjust focus.
- Effective communication in person, on the phone, and via email/electronic channels.
- Domestic travel as needed; maintain consistent alertness and safe work practices.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Human Resources
Industries
- Accounting
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